Campuseai Consortium Mycampus Campus Portal Grant Application for Nominated Institutions

live. learn. work. play. CAMPUSEAI CONSORTIUM MYCAMPUS CAMPUS PORTAL GRANT –––APPLICATIONv FOR NOMINATED INSTITUTIONS

Thank you.

CampusEAI Consortium myCampus Campus Portal Grant Application For Nominated Institutions

Fresno City College 1101 E. University Ave Fresno, Ca. 93741

–––v Page 1 1111 Superior Avenue • Suite 310 • Cleveland • Ohio 44114 • Tel: 216.589.9626 • Fax: 216.589.9639 [email protected] • http://www.campuseai.org live. learn. work. play. CAMPUSEAI CONSORTIUM MYCAMPUS CAMPUS PORTAL GRANT –––APPLICATIONv FOR NOMINATED INSTITUTIONS

Thank you. I. GRANT OVERVIEW

The CampusEAI Consortium’s Information Technology Grant Program is designed to cover the costs of software, hardware and services associated with the implementation an enterprise Portal solution that integrates with online learning, administrative computing and student services systems. The Grant offering includes software, hardware, project management, installation, hosting and managed services and training costs necessary to install and operate an enterprise Portal solution, in the form of a grant which ranges between $250,000 to $1,000,000 in software, hardware, and services, depending on the size and requirements of the school.

CampusEAI’s Grant includes the following deliverables:

 myCampus Campus Portal, Web Content Management System, Prospective Student Portal, Alumni Portal Software Platform  myCampus Software Patches, Updates, Releases and Upgrades (Software-as-a-Service)  Professional Services for Installation & Configuration & Quality Assurance  Single Sign-On Integrations: o Enterprise Resource Planning o Learning Management System o Email & Calendaring Systems o Library Management System  Training  Hosting/Cloud Infrastructure & Services  Support

The CampusEAI Grant enables academic institutions to accomplish strategic IT goals and objectives by providing institutions with an integrated technology solution to better cater to the needs of the campus community: students, staff and faculty. It provides all members of the campus community with "single sign-on" to their integrated teaching and learning interests, student services, and extra-curricular parts of campus life.

The CampusEAI Grant is designed for institutions seeking to implement an Intranet/Intranet Portal. Recipients of the Grant will receive substantial in-kind financial and organizational assistance in integrating an enterprise Portal into existing systems and protocols for online and distance education, SIS software and administrative computing, school web properties, student- based web publishing, wireless, and e-commerce initiatives.

In addition to receiving goods and services as part of the CampusEAI Consortium’s Grant, recipients will be asked to participate in assessing the efficacy of Portal and propose new applications and improvements for upcoming updates of the solution.

Thank you. II. CAMPUSEAI CONSORTIUM CONTACT INFORMATION

CampusEAI Consortium

Headquarters 1111 Superior Avenue, Suite 310 Cleveland, Ohio 44114 www.campuseai.org

Primary Contact Anjli Jain Executive Director Tel: 216.589.9626 ext. 102 Fax: 216.589.9639 E-mail: [email protected]

Thank you.

III. GRANT OVERVIEW

The CampusEAI Consortium will select Grant recipients based on a number of categories. Decisions will be made according to the CampusEAI Consortium's goal for determining the efficacy of CampusEAI Portal products, solutions and services at a diverse sampling of institutions of higher education. Within the auspices of this broad goal, the CampusEAI Consortium will seek institutions that can demonstrate excellence in the following categories:

 Commitment to information technology initiatives  Compatibility with the CampusEAI Consortium's technology goals  Ability to implement an enterprise Portal effectively  Strong academic alliances

The CampusEAI Consortium will review applications from educational institutions with established credentials as institutions of higher education under United States, Canadian, English or Australian Law. Should your institution be located in a county other than those referenced above, please contact the CampusEAI representative to affirm the applicability of the Grant to your institution. All applications will be reviewed by an evaluation committee comprised representatives of the CampusEAI Consortium and external consultants. Both soft copies and hard copies will be accepted. Soft copies must be submitted. Applications must be received before 5:00pm Eastern Time on Friday, February 18, 2011 and sent to:

CampusEAI Consortium Portal Grant Committee 1111 Superior Avenue, Suite 310 Cleveland, Ohio 44114-2225

Soft copy submissions should be sent to: [email protected] Sub: [Name of Institution] - CampusEAI Portal Grant Application

The entire Grant application and distribution process will proceed according to the following timetable:

 February 18, 2011: Final Application Due Date  February 25, 2011: CampusEAI Awards Grants  March 2011 - April 2011*: Portal Implementation  April2011 – June 2011*: Portal Beta Release  July 2011 – September 2011*: Portal Production Release

*Please note that the portal launch timeframes provided here are for reference purposes only; launch dates will correspond to a Grantee’s portal objectives and shall be determined collaboratively through communications between CampusEAI’s Implementation teams and a Grantee’s portal team.

Thank you.

IV. GRANT BENEFITS

For Grant recipients, the CampusEAI Consortium will cover the costs associated with the implementation of CampusEAI’s Portal solution. The costs covered by the CampusEAI Consortium’s Grant include:

Software & Software Maintenance  myCampus Campus Portal, Web Content Management System, Prospective Student Portal, Alumni Portal Software Platform  myCampus Software Patches, Updates, Releases and Upgrades (Software-as-a-Service)

Professional Services  Assisted Project Management  Installation & Configuration  User Interface Design  Single Sign-On Integrations o Enterprise Resource Planning o Learning Management System o Email & Calendaring Systems o Library Management System  Portal Identity Management Integration  Training  Quality Assurance & Performance Testing

Hosting/Cloud Infrastructure & Services  Enterprise Grade Datacenter Facility  Enterprise Datacenter Equipment  Multi-homed, Redundant Internet Connectivity  Bulletproof Network, Application, and Physical Security  Comprehensive Backup and Recovery Operations  Administration and Management of the network, operating system, application, and physical equipment  24x7x365 Network Operations Center staffed by a team of engineers monitoring your applications around the clock  Application Administration and Management - a dedicated team of application engineers and administrators  Database Administration Management - On-site database administrators to monitor this crucial service

Support  24x7x365 Support for Priority 1 Issues  Phone, Email, Support Portal, IM Support

Thank you. V. GRANT OVERVIEW SECTION ONE: GENERAL INFORMATION

Official Name of the institution: Fresno City College - State Center Community College District

President/Chancellor of institution: Dr. Cynthia Azari

Grant contact person name and title: Don Lopez

Grant contact person address: 1101 E. University Ave

Grant contact person phone: 559-442-8206 Email: [email protected]

CIO/VP of IT of institution: Don Lopez Title: Director of Technology

Phone: 559-442-8206 Email: [email protected]

Main campus address: 1101 E. University Ave. Fresno CA 93741

Number of campuses: 1

Location and name of each campus:

If there is more than one campus location, please clarify

i) Where the institution's IT applications are housed?

ii) Is IT managed centrally?

iii)Is the institution is looking at a single portal instance for all campuses or separate portal instances for each campus? Single

Total enrollment: 22,000 Full-time enrollment: 8,360 Part-time enrollment: 13,640

Total number on-campus students: 20,000 Total number off-campus students: 2,000

Total number faculty members: 1000 Number of tenured faculty: 400

Total number of Academic Departments: 8

Alumni Population: unknown of Alumni who give to Annual Fund: unknown

Thank you. Please check all that apply to your institution:

a. Public ___x__ b. Private ______c. Four-year ______d. Two-year __x___ e. Undergraduate ______f. Graduate ______

Does your school have a Continuing Education Program: No

If so, approximately how many continuing education students do you serve: NA

Does your school have an endowment: No

If so, please provide a dated valuation: NA

If no endowment, then how does the institution receive its funding? State of California

Thank you. SECTION TWO: TECHNOLOGY RESOURCES

1) Provide a summary of all major software being utilized on campus, with diagrams if necessary. Pay special attention to: Enterprise Applications - Priority 1 Vendor and Version Hosted/On-site URL - Enterprise Web Applica- tion (if available) Campus Portal (Student, Faculty, Do not have one. N/A Staff) Alumni Portal Do not have one. N/A Prospective Student Portal Do not have one. N/A Student Information System/ En- On-site https://webadvisor1.scccd.edu Datatel Colleague with WebAdvisor web terprise Resource Planning front end Learning Management System Blackboard Enterprise Edition v9.04 Hosted http://blackboard.scccd.edu Email & Calendaring (Faculty & On-site Staff) Microsoft Exchange 2007 Email & Calendaring (Students) LIVE@EDU Hosted http://outlook.com Identity Management/Directory Microsoft AD On-site Library Management System Innovative Interfaces Millennium On-site

Enterprise Applications - Priority 2 Vendor and Version Hosted/On-site URL - Enterprise Web Applica- tion (if available) Single Sign-On Server Do not have one. N/A Library Database Proxy EZProxy On-site Library Databases LexisNexis, EBSCO, Encyclopedia Britannica Hosted Emergency Notification System Datatel Colleague On-site Fundraising Management Do not have one. N/A Web Content Management (Public Custom program based upon Microsoft Hosted http://www.visioninternet.com Website) Content Management System Room Scheduling EMS - Professional On-site Help Desk Numara - Track-it On-site Billing Datatel Colleague On-site E-Commerce/Online Payment Authorized Payment Hosted Bookstore District managed On-site Dining Services Taher On-site Career Services Do not have one. N/A Admissions Datatel Colleague On-site Smart Card Do not have one. N/A Mobile Do not have one. N/A Other Mission Critical Applications TutorTrac On-site

Thank you. 2) Portal Licensing Does your institution own licenses of any Portal product? For example: Microsoft Sharepoint, Sun JES, SunGard Luminis, Datatel ActiveCampus, Oracle Portal (Application Server or BEA Weblogic). If so, list the product, license type, quantity and term. Additionally, clarify whether the licenses are already in use for an existing portal or in support of another application.

We have licensing for SharePoint but have not implemented.

3) Please provide a brief overview of the organization of your Information Technology department, personnel, and capabilities, paying special attention to the following areas:

 Organizational chart detailing internal structure  Key personnel (with biographies). Include any Unix and Microsoft expertise  Yearly Budget

Organizational chart: See attached

Key Personnel: Jon Wilson – Blackboard, IIS, and SQL expertise. Doug Schreiner – Virtualization, including; VMWare, Microsoft HyperV, SoftGrid and ZenApp. Ryan Rooks – Visual Basic Programming Aaron Wilks – Visual Basic Scripting Harry Zahlis – Active Directory

Yearly Budget: Approximately $2,000,000 (salaries, hardware, and software expenditures)

4) Describe your requirements for the CampusEAI Portal.

The initial phase of the project will be the implementation of a portal for Fresno City College with the integration of several functions, including single sign-on for LIVE@EDU, Library System, and Blackboard. The second phase will include the integration of WebAdvisor and various Datatel functions, e-commerce activities, and expansion to the other campuses in the District.

The initial phase will not involve the Student Information System or the District IS staff. The project will be developed at the Fresno City College campus only. The District is facing severe economic challenges over the next several years and the portal will help to increase our communication and information dissemination to student, faculty, and staff in a more efficient way.

5) Describe the timeframe by which you would like to have the CampusEAI Portal implemented and rolled out.

Thank you. Spring 2012 for phase one and Spring 2013 for phase two

6) Are there any other applications that you are currently reviewing for implementation that might impact the CampusEAI Portal project? If so, please explain what stage the institution is in regarding each project and what timeframe you are looking at having each project completed.

We have recently been granted a Title V grant that includes as a major objective the implementation of Virtual Desktops and Applications for student access from on/off campus. The grant is for five years and includes several other objectives related to under-served populations. The service area for Fresno City College is socio-economically disadvantaged and access to software and hardware for many of our students is limited. VDI will allow us to provide increased access to software without cost to our students.

I want the portal to also be a single sign-on for access to the Virtual Applications and desktops for our students and then eventually our faculty.

All application information is strictly confidential and intended only for use of CampusEAI Consortium Grant Review Committee to select Grantee institutions.

–––v Page 10 1111 Superior Avenue • Suite 310 • Cleveland • Ohio 44114 • Tel: 216.589.9626 • Fax: 216.589.9639 [email protected] • http://www.campuseai.org