West End Public Schools, District Re-2

WEST END PUBLIC SCHOOLS, DISTRICT RE-2

Tuesday, December 13, 2010

Nucla High School Libary 225 W. 4th Ave Nucla, CO

7:00 p.m. – REGULAR SCHOOL BOARD MEETING

Minutes

BOARD MEMBERS PRESENT

Paula Brown, President; Gayland Thompson, Vice President; Melissa Lampshire, Secretary; Tammi Magallon, Treasurer; and Patty Morgan, Member.

BOARD MEMBERS ABSENT

ADMINSTRATION PRESENT

Thomas Taucher, Superintendent; Stephen Bollinger, Naturita Principal; Susan Epright, Business Manager; and Shari Nelson, Administrative Assistant.

VISTORS

See attached list.

CALL TO ORDER

7:00 p.m. Paula Brown called the meeting to order, and pledge to the flag was given.

APPROVE AGENDA

It was moved by Melissa Lampshire, seconded by Gayland Thompson to approve the agenda with the attached addendum.

Roll call as follows: Paula Brown – yes; Melissa Lampshire – yes; Tammi Magallon – yes; Patty Morgan – yes; and Gayland Thompson – yes. Motion carried.

OPPORTUNITY FOR CITIZENS TO ADDRESS BOARD

Randy Gabriel, Naturita Elementary 2nd Grade Teacher; thanked the board for the bonus that was given to all staff members. It is greatly appreciated.

Bryan Bishop, Parent; spoke about his daughter and she is being bullied and she has asked him if she can be home schooled. He feels that the administration is ignoring the issue. Mr. Bishop has not spoken to the principals yet. Paula Brown said that we must deal with these issues through the proper channels. Paula told Mr. Bishop he needs to speak with the administration first, that is the first step. West End Public School District, RE-2 Regular Board Meeting Minutes December 13, 20111 Page 2 of 6

RECOGNITIONS

Mr. Taucher thanked the students, staff, community, and board for the positive experience coming to West End Public Schools and the Nucla / Naturita area. He also thanked the office staff, it has been a team effort and it takes all of us to make things work.

Mr. Bollinger thanked Peg Kohl for her help in the Middle School Math Department, she has filled in on many occasions and has planned and graded papers during Mr. Wytulka’s absences due to illness. She has also helped to plan and set up the Christmas Program for our Elementary students this year.

APPROVAL OF MINUTES

It was moved by Gayland Thompson, seconded by Patty Morgan to approve November 15, 2011 Regular Board Meeting Minutes.

INFORMATION ITEMS

The board and superintendant reviewed the financial statements for the month November 2011 and preliminary checks for December 2011.

Patty Morgan asked Susan Epright which line item is the staff bonuses coming out of? Susan said that it will come out of fund balance. It is listed on the new adjusted budget under Staff Incentives.

REPORTS

1. End of Year 2010/11 CDE Report – Shari Nelson explained the report to the board. It shows student continued enrollment, drop out, and graduation percentages.

2. 2010/11 Financial Audit – Cara Golden This is going to be addressed later in the meeting when Cara becomes available by telephone.

SUPERINTENDENT’S AND HIGH SCHOOL PRINCIPAL’S REPORT

Thomas Taucher , Nucla High Principal and Superintendent Notes from Board meeting Presented Colorado Academic Content Standards, CTE Standards, and ELL Standards for Boards Review and adoption in January. Technology Committee Formed and will begin work in January. State of Colorado Department of Public Safety inspected Quonset hut. Ken Harshman received Naturita School's Beam Pictures. Thanks to Mrs. Stevenson for her work on new classes. School Performance Framework Reports for all schools covered by Mr. Bollinger. Board retreat set up for January. West End Public School District, RE-2 Regular Board Meeting Minutes December 13, 20111 Page 3 of 6

NATURITA PRINCIPALS’ REPORTS

Stephen Bollinger, Naturita Principal Board meeting Dec 13th Santa’s secret shop is going on now NES Christmas program is wed Dec. 21st Parents and pastries is this Thursday Dec. 15th Heater/cooler has another leak. It is the 4th one since we got them. They charged them this weekend with Freon, and are looking for the leak. Girls basketball just finished their season. A team ended up 3rd, and the b team went undefeated for the season. Boys basketball started yesterday.

COMMUNICATION ITEMS FROM BOARD MEMBERS

Shirley Barnes, Bus Driver and Nursing Assistant; sent the board a card wishing them a Merry Christmas and thanked them for the wonderful staff bonus.

Western Fuels Christmas Card- Western Fuels donated $750 dollars to both schools.

OPPORTUNITY FOR BLANKET MOTION

It was moved by Melissa Lampshire, seconded by Tammi Magallon to blanket items A, B, D, E, and F

Accept Mill A. Levy Certification for Property Tax Year 2011

B. Approve Melissa Taucher’s Music Lingua Class.

D. Adopt resolution for signature change on checking accounts to deposit and withdraw funds.

E. Adopt resolution to approve the use of a Facsimile Signature.

F. Approve Nucla High School Career and Technical Education Internship Program

BUSINESS ITEMS - ACTION REQUIRED

C. Accept the FY 2011 Finance Audit from Chadwick, Steinkirchner, Davis & Co., P.C. This is going to be addressed later in the meeting when Cara becomes available by telephone. West End Public School District, RE-2 Regular Board Meeting Minutes December 13, 2011 Page 4 of 6

G. Open and Award Bid for Lunchroom Cooler There were 2 bids submitted. Paula Brown opened both. One bid was for $300 and the other was for $150.

It was moved by Gayland Thompson , seconded by Melissa Lampshire to award the bid to Terri Boekhout in the amount of $300.

DISCUSSION

1. Review budget changes before final adoption in January

The board and administration talked about the budget changes that Susan Epright presented to the board. Melissa Lampshire asked about the Mental Health line item. Mr. Taucher said that they have had discussions with BOCES concerning the need in this area. Susan said there is constant change concerning the budget. The board will look over the details of the changes and they will adopted it January 2012.

2. Use Of School Facilities Policy (KG-R/KG-E)

Mr. Taucher asked the board their thoughts of the updated policy that they were given at the last board meeting. Melissa Lampshire asked about the need to charge for the use of the facilities. Mr. Taucher said he did put a clause in the policy for the option to waive fees. Mr. Taucher said that if they do not place this information in the new policy, that the district would not be able to charge anyone in the future. Mr. Taucher will gather notes and changes from the board members and will update the policy and have the updated policy on next months agenda.

3. AED Procedure(Automatic External Defibrillator)

Patty Morgan asked where it is stored and who is trained to use it? Shari Nelson said it is stored in the High School Office and the Kelly Arnold, Athletic Director; all head coaches, and Charlene Stevenson will be trained by Debbie Dillon, School Nurse. Patty also asked to make sure both parts of the AED and AED* are consistent with terms and titles. Shari will speak with Debbie Dillon and correct those items

REPORTS (CONTINUTED)

2. 2010/11 Financial Audit – Cara Golden By conference call Cara Golden explained the audit. She had the board turn to page 3 of the audit and explained the management’s discussion and analysis requirements. Same as it was last year. She stated with the Paradox Valley Charter School is in good financial position. The Montrose County School District RE-2 net assets have decreased by just over $83,000 from last year (pg. 10). The Unassigned Fund balance has increased by $52,000 from last year (pg. West End Public School District, RE-2 Regular Board Meeting Minutes December 13, 20111 Page 5 of 6

12). Cara then had the board turn to page 40 the Report of Independent Certified Public Accountants On supplemental Schedule Statement and explained that page. She then asked the board if they had any questions and they did not.

DISCUSSION (CONTINUTED) Items 4, 5, and 6 discussed together 4. Crisis Response Plan 5. District’s Crisis Plan 6. EBCE-R Emergency Closing

Patty Morgan addressed the need to update these policies. It is important to update and review policies like these. Mr. Taucher wants to take look at other districts and other supporting agencies to update and streamline these plans and policies. There was some discussion on having the District Policy Book put online. CASB has that service. The board asked Mr. Taucher and Shari to look into the service through CASB and see the cost and what is included.

7. Methods for teacher/staff involvement and input with ideas for school improvement

Patty Morgan wants to have the frontline people (teachers and staff) know that we as a district and board value their input and recommendations. In the past she has been told that this has not happened. We need to have an open door policy. She wants to know the administrative feeling the issue? Mr. Taucher and Mr. Bollinger says this is a work in progress as they get to know the staff, policies and areas of need that need to be addressed. We have an open door policy that if a staff member has concerns they can speak with us at anytime. Tammi Magallon added that the District Accountability and Parent Action Committee are there to advocate for the teachers. Paula Brown added that the board needs to discuss at the upcoming retreat / work session how as a board we address these policies and issues. As a school board we need trust our Superintendant to take care of things and then he makes recommendation to the board.

BUSINESS ITEMS - ACTION REQUIRED - Continued

It was moved by Gayland Thompson , seconded by Tammi Magallon to Item C - Accept the FY 2011 Finance Audit from Chadwick, Steinkirchner, Davis & Co., P.C.

West End Public School District, RE-2 Regular Board Meeting Minutes December 13, 20111 Page 6 of 6

EXECUTIVE SESSION

It was moved by Melissa Lampshire, seconded by Patty Morgan to go into executive session for Students (C.R.S. 24-6-402(4)(h)

Time: 8:35 p.m.

It was moved by Melissa Lampshire, seconded by Patty Morgan to come out of executive session.

Time: 8:56 p.m.

Open Session

DISCUSSION

Gayland Thompson asked why the parents didn’t feel they could go to Mr. Bollinger first. Bullying is being dealt with by trying to teach the bullied person how to deal with it. Mr. Taucher said there needs to be a chain of command or we don’t need Administrators. Communication is the key, their doors are open. The Board is a collective agreement not 1 or I. Best interest of the kids and staff – Achievement Mr. Bollinger feels it is getting better.

ADJOURN

It was moved by Melissa Lampshire, seconded by Patty Morgan to Adjourn

Time: 9:34 p.m.

Attest:______Approve______Paula Brown, President Melissa Lampshire, Secretary