Cat 7 Information Checklist for Candidates

Vetting Category 7 Document Checklist for Candidates

Please make sure that you bring all of the required information (originals AND photocopies where stated). Please use this column to tick which 1 To prove your IDENTITY – please bring the original and document you photocopy and a photocopy of ONE document which clearly displays your bring to your photograph from the list below: interview. British Nationals – signed passport (current or expired). Expired passports not acceptable if already used for proof of Right To Work in the UK or a British photo card driving license (with counterpart if issued by DVA Northern Ireland). EEA Nationals – a full signed EEA passport or national identity card Non British or EEA Nationals – current passport together with an original Home Office documents stating your right to be in the UK and right to work. Student identification – identifying institution and photograph of holder IND Application Registration Card issued by the Home Office clearly displaying your photograph (these are issued to asylum seekers as a replacement for SAL papers.

Example Proof of Identity A passport displaying your photograph is considered proof of your identity. Please photocopy the personal details page and make sure that the full reference number is visible on the copy.

For EEA Nationals, a national identity card is considered proof of your identity. Please copy both front and back of the card and make sure that copies and clear and complete.

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team Vetting Category 7

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team Please use this column to tick which document 2 To prove that you have the RIGHT TO WORK IN THE Vetting UK – Category 7 you photocopy please bring the original and a photocopy of ONE document and bring to your from below. For passports, please copy all the pages that refer interview. to your right to work and personal details. For further information please visit the Home Office website: www.ukba.homeoffice.gov.uk/workingintheuk/ UK passport - showing you are a British Citizen or a Citizen of the UK and Colonies having the right of abode in the UK Passport, or Identity Card issued by a State within the European Economic Area (EEA)* or Switzerland Blue UK residence permit issued by the Home Office certifying the holder has permanent residence A passport or other right to work document issued by the Home Office to show that:  You can live in the UK as the family member of a national of a state that is part of the EEA  You are exempt from Immigration control with indefinite leave to enter/stay in the UK  You have current leave to enter/stay in the UK and can work, provided that you DO NOT require a work permit PLEASE NOTE THIS MUST BE CONTAINED IN YOUR CURRENT VALID PASSPORT A current Biometric Immigration Document (Biometric Residence Permit card) Residence permit or registration certificate indicating permanent residence in the UK – issued to EEA nationals A registration card which has been issued by the Home Office (ARC card) A full Birth/Adoption certificate issued in the UK which MUST detail one of your parents’ names. This must be accompanied with either official proof of national insurance from a Government Agency, for example HM Revenue and Customs (formerly Inland Revenue), the Department for Work and Pensions, Jobcentre Plus, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency OR a document issued by a previous employer (including Royal Mail) for example a P45, P60 or payslip. (The Channel Islands, Isle of Man and Republic Of Ireland are permitted to use the short birth certificate) Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: A certificate of Registration or Naturalisation as a British for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Citizen Team An official letter issued by the Home Office confirming either your ‘Certificate of Application’, OR receipt of your Right to Work Documents as part of your application for an extension to remain in the UK. This must be followed by a positive Vetting Category 7 * European Economic Area states include; Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Norway, The Netherlands, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden and the United Kingdom.

Example Proof of Right to Work in the UK

Passport If you are using a passport please photocopy the page with the expiry date. In UK passports, this is the inside page at the back. Please make sure that the full reference number is visible on the copy.

Visa Photocopy the relevant visas which detail either a set time or indefinite leave to remain in the UK, making sure that the full reference number is visible on the copy. If the visa is expired, we must see a relevant Certificate of Application from the Home Office (not your solicitor) stating clearly that you are still eligible to work in this country. The visa must be in your current passport.

ARC If you have an ARC card you need to photocopy both sides, making sure that the copies are clear and complete.

Biometric Residence Permit If you have a Biometric Residence Permit, please photocopy both sides and make sure that the copies are clear and complete.

Birth Certificate – UK citizens only For UK citizens only, you can bring along a full birth certificate (this must be one that includes one of your parents’ names) instead of your passport. You must also bring a photocopy.

Blue Residence Permit A blue UK residence permit issued by the Home Office certifying the holder has permanent residence is acceptable as proof of RTW. Please photocopy both sides.

Please use this column to tick 3 To prove your NATIONAL INSURANCE NUMBER - please which document you photocopy bring in the original and a photocopy of ONE document from and bring to your below. The document must not be handwritten. interview. o If you do not have a National Insurance number then you will need to provide proof that you have applied for one. For further information please contact your local Job Centre Plus.

 A national insurance number card  An official document issued from a previous employer (including Royal Mail)  A document from HM Revenue & Customs, formerly the Inland Revenue or Jobcentre Plus  A document from The Department of Work and Pensions (DWP) or Employment Service  P45/P60/payslip (must not be handwritten) For Northern Ireland candidates only:  A document from the Training and Employment Agency OR the Northern Ireland Social Security Agency

Example Proof of National Insurance Number A copy of a national insurance number card is acceptable as proof of NI number. Please photocopy the card making sure that the name and whole number are clearly visible on the copy.

Please use this column to tick 4 To prove your CURRENT ADDRESS - please bring in the which document you photocopy

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team Vetting Category 7 original and a photocopy of ONE document from below. The and bring to your document must: interview. o Not be handwritten o Clearly display your current name and address o Contain ID i.e. official letterhead from a recognised organisation / business / government body etc. o NOT be issued by Royal Mail Group unless it is a P60 or payslip Issued within last 3 months Utility bill (this includes online e- statements/bills) - -/ - - / - - - - Issued within last 3 months Bank Statement (this can be an e- statement) or letter - -/ - - / - - - - HM Revenue and Customs Issued within last 12 months Documentation, Council Tax Bill, Rates Demand book - -/ - - / - - - - Issued within last 12 months A house, motor or life insurance certificate or policy. - -/ - - / - - - - Issued within last 10 years Driving licence must be <10 years - -/ - - / - - - - Other documents may be used providing they have been issued within the last 12 months or have a stated expiry date that has not been reached. The document must also contain identification such as an official letterhead and must not be handwritten. We cannot accept private tenancy agreements between a private landlord and tenant this includes short hold tenancy agreements)

Example Proof of Address A TV licence is acceptable for Proof of Address if issued within the last 12 months.

Or within the last 10 years for a driving licence

Please tick once complete. 5 Other documents required. 1. Health Consent Form. Please print, fully complete, sign and date. 2. Driving roles only. Please bring your driving licence, which must show your CURRENT ADDRESS and be within it’s expiry date. If you need to change your address on your driving licence please see notes below. To be able to drive Royal Mail vehicles, you must hold a licence to drive a manually geared vehicle. You will need to provide evidence if the role specifies a C1 or C & E licence. nb. Photo card driving licences issued in Northern Ireland by DVA will need to be supported by a paper counterpart. Driving licences issued by DVLA will have details confirmed online at a later date if you are successful at interview. 3. Multi Consent Form. Please print, fully complete, sign and date. 4. Additional Security Checks Consent Form. Please print, fully complete, sign and date. 5. If your names appear differently on ANY of the documents / forms i.e. through marriage, you MUST bring documents to evidence the change (eg. Marriage Certificate).

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team Vetting Category 7 Driving Roles Please bring your driving licence and a photocopy, including counterpart if issued by DVA in Northern Ireland. Should your application progress beyond the interview stage, further validation will take place. If your licence is issued by the DVLA, you will be required to share your driving licence details through the DVLA website. You will receive instructions on how to do this from the recruitment team if necessary.

Changing the address on a driving licence online.

You can change your address online on the DVLA website. The page can be accessed at the following address: https://www.gov.uk/change-address-driving-licence

You will need to:  have your driving licence  be a resident of Great Britain - there’s a different process in Northern Ireland  provide addresses of where you’ve lived for the last 3 years  have a valid UK passport or other form of identity  have your National Insurance number if known  not be disqualified from driving

Your updated licence should arrive within one week if you apply online.

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team Vetting Category 7 For Non EEA Students ONLY

Please bring ORIGINAL documents and photocopies, confirming that you have been accepted for course study.

Documents provided from this section MUST:  Be ORIGINAL documentation  Be issued by the educational institution where you are studying  Show the start date and length of the course  Clearly indicate the place of study  Confirm course term dates and vacation dates (for a minimum of 1 year of study)

1. A publicly funded institution of further or higher education

2. An independent fee paying school outside the maintained sector

3. A recognised private education institution which maintains good records of enrolment and attendance

You must also provide an official letter from your University stating clearly your current term dates. University letter stating current term dates.

Please note: University offer letters will NOT be accepted.

Students who apply for visas on/after 6 April 2010 who are studying at below university degree level are only able to work for up to 10 hours per week during term time. Students who have applied for visas before the 6th April 2010 are able to work up to 20 hours per week during term time. If the requirements for the role are that you are required to work more than your visa allows then you will not be allowed to progress further in the recruitment process and you will be turned away from the interview on the day.

Title: Cat 7 Information Checklist Version 4.0 Issued: Review date: Owner: for Candidates 1/3/2012 28/11/2017 STL – PFW & NWK Recruitment Team