Minutes of Regular Meeting of Council for the Rural Municipality of Reynolds Held in The s4

MINUTES OF REGULAR MEETING OF COUNCIL FOR THE RURAL MUNICIPALITY OF REYNOLDS HELD IN THE COUNCIL CHAMBER OF THE MUNICIPAL ADMINISTRATION OFFICE IN HADASHVILLE, MANITOBA ON FEBRUARY 10, 2011 Meeting was called to order at 9:00 a.m.

PRESENT: REEVE: David Turchyn COUNCILLORS: Garry Gaetz (Ward 1) Curtis Buley (Ward 2) John Miscavitch (Ward 3) Michael Turchyn (Ward 4) - Absent Maurice Yaremchuk (Ward 5) Florence Campbell (Ward 6) Jim Colbert (Ward 7)

ACTING CHIEF ADMINISTRATIVE OFFICER: Trudy Turchyn

Res. 34 BE IT RESOLVED that the agenda be hereby adopted as presented with additions. Agenda Carried. Reading & Confirmation of Minutes:

Res. 35 BE IT RESOLVED that the reading of the minutes of the January 27th, 2011 Regular Reading of Council Meeting be waived and adopted as written. Carried. Minutes

Delegations/Hearings:

10:00 a.m. Glen Reilto, Staff Sergeant RCMP Lac du Bonnet, appeared before Council to review the Annual Performance Plan priorities, summarize Reynolds’ statistics, and address any policing concerns in the area.

10:30 a.m. Rob Taylor, Detachment Commander RCMP Falcon Beach Detachment, appeared before Council to review the Annual Performance Plan priorities, summarize Reynolds’ statistics, and address any policing concerns in the area.

3:00 p.m. Tom Nixon, Reynolds Fire Chief attended the meeting to provide background on the Reynolds Fire Department and his experience as Fire Chief. He also discussed the type of calls and how they are responded to.

Reeve Turchyn thanked all delegations for attending the meeting.

Committee Reports:

- Reeve Turchyn, Councillors Buley, Campbell and Colbert reported on Sunrise SD Spec. Committee attendance at February 3rd meeting with Sunrise SD Trustees

Accounts:

a.) Payment of Accounts for January, 2011 – cc: Council - Refer to Res. 36/11

Res. 36 WHEREAS the accounts for The Rural Municipality of Reynolds for the period ending Accounts February 15th, 2011 have been examined and found to be in order; NOW THEREFORE BE IT RESOLVED that cheques numbered 11794 to 11852, in the amount of $42,431.88 be approved for payment. Carried.

Unfinished Business:

a.) Communication Device for Reeve – Refer to Res. 37/2011 b.) Community Flood Protection evaluation of project – ACAO to reply c.) Request for playgroup funding – cc: Council - abey d.) Photocopier/scanner/fax machine info – Refer to Res. 38/2011 e.) Laptop invitation to supply & service – ACAO to prepare request f.) Grizzly Transport – quote for service – cc: Council – cc: Fire Chief g.) Subdivision approval for File: 10-5405 Conyette – Refer to Res. 39/2011 h.) Council Indemnity By-law 1/07 – reviewed – Refer to Res. 43/11 i.) Roger Bouvier – Municipal Solutions – review of RM office – cc: Council – Refer to Res. 40 & 41/11 j.) Taylor McCaffrey response re: Borkowski – cc: Council – ACAO to research further k.) 2011 Grant-in-Aid for calcium & gravel – Refer to Res. 42/2011

Res. 37 WHEREAS the Reeve requires a cell phone for RM of Reynolds business; Reeve Cell THEREFORE BE IT RESOLVED that Council approves the expense and the entering into a Phone contract (up to three years). Carried.

Res. 38 BE IT RESOLVED that Council approves a three year lease for a colour New Printer printer/scanner/fax machine from Bridgeport Office Solutions at a proposed cost of $215.00 per month plus taxes. Carried. MINUTES OF REGULAR MEETING OF COUNCIL FEBRUARY 10TH, 2011 PAGE 2 Unfinished Business continued:

Res. 39 WHEREAS the proposal, to create two subdivided parcels from Pt. RL 10-8-14EPM Waived Dev. (File No. 4611-10-5405), was approved by Resolution 443/10; Agreement AND WHEREAS Council has reconsidered the condition that the applicant is required to enter into a development agreement”; THEREFORE BE IT RESOLVED that Council waives the development agreement condition. Carried.

Res. 40 BE IT RESOLVED that Council do now move into a Committee of the Whole in camera to In Camera discuss: a personnel matter. Carried.

Res. 41 BE IT RESOLVED that the Committee of the Whole be adjourned and the Council resume Resume Mtg. former order of business. Carried.

Res. 42 BE IT RESOLVED that the Rural Municipality of Reynolds intends to apply for financial Calcium, assistance under the Manitoba Infrastructure and Transportation Grant-in-Aid Program to apply Gravel GIA Calcium Chloride and A base Gravel to upgrade a portion of the following grant-in-aid eligible roads: 1) Ste. Rita – Ducharme Road South to the Community Club area 2) Rennie – Rink Road past the Community Hall and to the CPR tracks area 3) Molson – Heritage Road serving an industrial loading zone Carried.

Bylaws:

Res. 43 BE IT RESOLVED that By-Law No. 1/11 being a by-law to provide payment for remuneration 1st Reading and expenses to members of council, be read a first time. Carried.

General Business:

a.) January attendance reports – Refer to Res. 44/2011 b.) Pre-flood sandbag purchase - abey c.) Eastern District Mayors, Reeve & CAO’s meetings – Refer to Res. 45/2011 d.) 2011 Equipment Quote request – review request – send out requests e.) Molson Burns Site Agreement with RM of Lac du Bonnet – cc: Council – ACAO to prepare agreement f.) Transfer Station #214 Agreement with RM of Lac du Bonnet – cc: Council – ACAO to prepare agreement g.) Tax Sale 2008 Taxes – Refer to Res. 46/2011 h.) Tax Courtesy Letters for 2009 taxes – 70+ notices sent – ACAO reported i.) EOC appointment of new members – Refer to Res. 47/2011 j.) RM of Whitemouth Fire Services Agreement renewal – cc: Council – 2 year renewal k.) RM of Tache Fire Services Agreement renewal – cc: Council - renew l.) Whiteshell Fire Dept. Fire Services Agreement renewal – cc: Council - renew m.) Promotional Items – purchase of ball caps – Refer to Res. 48/2011 n.) CAO/ACAO 2011 wage increase – cc: Council – refer to Finance Comm. o.) Fire Protection: Incident Reports –22, 23, 24, 25, 26 – cc: Council - reviewed

Res. 44 BE IT RESOLVED that the January attendance sheet for Acting CAO, Trudy Turchyn; and January Office Clerk Shannon Amos be accepted as presented. Carried. Attendance

Res. 45 BE IT RESOLVED that Council approve the attendance of the Reeve (or his alternate) and Meeting in the ACAO at the 2011 Mayors, Reeves and CAOs Meeting to be held March 18, 2011 in Landmark Landmark; BE IT FURTHER RESOLVED that all expenses to attend be hereby authorized. Carried.

Res. 46 WHEREAS 2008 taxes and tax sale administration fee are outstanding on Roll No. 66014 Tax Sale (Lot 3-32070 in SW 15-8-9E); Roll 66014 AND WHEREAS numerous courtesy letters have been sent to the landowner; THEREFORE BE IT RESOLVED that this tax sale file be turned over to Taxervice for completion. Carried.

Res. 47 WHEREAS Reynolds Emergency Coordinator, Faye Nixon, has submitted a written request New EOC for Gail Wasylnuk and Phyllis Creedon to become team members; Members THEREFORE BE IT RESOLVED that Council hereby appoints Gail Wasylnuk and Phyllis Creedon as members of the Reynolds Emergency Operations Centre team. Carried.

Res. 48 BE IT RESOLVED that Council authorizes the purchase of 24 baseball caps with the Baseball hats RM of Reynolds logo, from Friday’s Apparel. Carried.

Communications: MINUTES OF REGULAR MEETING OF COUNCIL FEBRUARY 10TH, 2011 PAGE 3 FROM SUBJECT DISPOSITION

WRPD 2011 Planning District Levy Refer to Res. 49/2011

W-RWCD 2011 Weed Control District Levy Refer to Res. 50/2011

B Beaudoin Flood issue on 31-5-9E Refer to PW Comm.

N Chmuhalek Reassessment of RL 49-9-12E Refer to Assessment Br.

NEHA General Notice Jan. 28/11 File: N3

Reynolds CC Request for silent auction donation File: G6

Local Govt. 2011 Total Municipal Assessment File: B4

MEMO - Prevention Orders and States of Emergency File: E Plan - 2011 Flood Preparedness Confer. Calls File: E 8

Royal Canadian Sponsorship of Annual Military Service Refer to Res. 51/2011 Legion Recognition Book

MB Weed Superv. Seminar on Weed Control Issues File: W8

Res. 49 BE IT RESOLVED that Council authorize the Whitemouth Reynolds Planning District levy for WRPD Levy 2011 in the amount of $25,544.00; BE IT FURTHER RESOLVED that the amount be paid in two equal instalments of $12,772.00 in February and July of 2011. Carried.

Res. 50 BE IT RESOLVED that Council authorize the Whitemouth-Reynolds-Weed Control District Weed Control levy for 2011 in the amount of $14,214.00; BE IT FURTHER RESOLVED that the amount be paid in two equal instalments of $7,107.00 in February and June of 2011. Carried.

Res. 51 BE IT RESOLVED that a 1/10 page advertisement be purchased in the Military Service Military Book Recognition Book for 2011 for $195.00. Carried.

Additions to the Agenda: a.) Reeve reported on attendance at RM of Whitemouth council meeting b.) Hiring of casual clerk – ACAO to review July 2010 file c.) Handivan service – Councillor Buley followed up on RM of Whitemouth request

Notice of Motion:

Councillor Campbell gave written notice to introduce a motion to rescind Resolution No. 444/10.

General Discussion:

a.) Term Deposits – Councillor Buley & ACAO advised on Sunova CU term deposit interest rates – and investment of reserve funds

Adjournment:

Res. 52 BE IT RESOLVED that this meeting of Council does now adjourn, the time being 3:35 p.m. Adjourn Carried.

______Reeve David Turchyn Trudy Turchyn, Acting Chief Administrative Officer (Subject to errors & omissions)