Dear Chapter Presidents, Members and Advisors

Dear Chapter Presidents, Members and Advisors The Office for Fraternity and Sorority Life (OFSL) at the University of Minnesota recognizes the importance of the membership intake and recruitment process, and we support your organization's efforts in developing and sustaining your membership. The OFSL wants to better support your organization by establishing a system of communication with organizations wanting to participate in the intake of new members.

Each of the organizations exists on the University of Minnesota's campus because of a collaboration/partnership between the University and the national organization. It is important that each chapter understand the relationship and operate chapter within the set policies and procedures of your respective national bodies and the University.

In order to be consistent with policies and procedures from national headquarters, our governing councils, and the University, it is necessary that the Office of Fraternity and Sorority Life know the timeline for membership intake and recruitment events/procedures and who is involved. The OFSL can then be an effective partner in the process.

This plan is also meant to ensure that chapters are adhering to the hazing policies of the University. It is important that it be understood that if the policy is violated, it may result in actions taken by our governing councils, the Office for Student Conduct and Academic Integrity, the Office for Fraternity and Sorority Life, Student Unions and Activities, as well as the respective chapter's graduate advisor and national headquarters.

This packet will assist you in planning your membership recruitment/intake program for the upcoming academic school year. The completion of these documents is required of all chapters in order to conduct a recruitment/intake process on the University of Minnesota’s campus. Please review these forms, and bring any questions or concerns to the Office of Fraternity and Sorority Life, located in 17 Appleby Hall or call the office at (612) 624-8405. Our office is more than willing to work with individual situations which may require special consideration.

We wish your chapter all the best during the coming year!

Interfraternally

The Office for Fraternity and Sorority Life 612-624-7659

Organization: ______FALL or SPRING of 20____. Interest meeting(s)/events/Rush will be held on

Selection of aspirants/new members will conclude on/ invitations will be extended Education of aspirants/new members/intake process begins on Aspirants/new members will be initiated on

New Members will be presented on (if applicable)

In the event that dates and times of events are changed, the organization president must notify OFSL in writing, no less than ONE WEEK prior to the event time.

Person in charge of recruitment/ intake for the Chapter will be: The chapter advisor supervising recruitment/intake will be:

______Name Name

______Title in Chapter Title in Chapter

______Phone # Phone #

The above information is accurate and correct to the best of my knowledge:

President’s Name Printed President’s Signature President's Phone #

Grad /Alumni Advisor Name Grad/Alumni Advisor Grad/Alumni Advisor Printed (if applicable) Signature Phone #

Faculty Advisor Name Printed Faculty Advisor Signature Faculty Advisor Phone #

Name of Organization: ______Please complete a day-by-day calendar of all new member education/intake activities and events. Include dates, times, locations, and thorough descriptions. Add additional rows as needed. If you have already created a calendar in another format, you may attach that calendar in place of this one, but you must still enter descriptions and values reinforced.

Date Time Location Description of Activities/Events Values/Goals Reinforced

Please describe any other activities, events, or requirements:

University of Minnesota – Twin - Cities Hazing Compliance Form Due TWO WEEKS before first recruitment related event Minnesota Law 127.465 Hazing policy Definitions. (a) "Hazing" means committing an act against a student, or coercing a student into committing an act, that creates a substantial risk of harm to a person in order for the student to be initiated into or affiliated with a student organization.(b) "Student organization" means a group, club, or organization having students as its primary members or participants.

University Of Minnesota – TC Board of Regents Policy, Student Conduct Code Section V: Disciplinary Offenses Subd. 14. Hazing. Hazing means any act taken on University property or in connection with any University-related group or activity that endangers the mental or physical health or safety of an individual (including, without limitation, an act intended to cause personal degradation or humiliation), or that destroys or removes public or private property, for the purpose of initiation in, admission to, affiliation with, or as a condition for continued membership in a group or organization.

Student Unions and Activities Hazing by any member of the University community is prohibited at the University of Minnesota. Hazing is prohibited whenever it occurs on University premises or in connection with any University affiliated group or activity.

While some activities are clearly understood as hazing, others may be less obviously harmful. It’s important to consider that any act that subjects a specific student or group of students to conditions poorer than those of current members of the organization can be considered hazing.

Individuals who violate the hazing policy may be placed on disciplinary probation, suspended from a team or student group, or dismissed from the University. Students may also be subject to criminal liability. A student group that is charged with hazing may face sanctions from its national organization, loss of University privileges, social probation, suspension, or dismissal by the University. Hazing Agreement We, the undersigned, certify the following: We have read AND understand UMN’s Hazing Policy 1. We have read and understand the Minnesota Hazing law 2. We have read and understand our organization’s Hazing Policy 3. We verify that this policy will be read to our chapter/organization 4. We verify that all new members will receive a copy of this policy 5. We verify that all activities sponsored or required by our chapter, in whole or part, comply with this policy.

______Organization Name

______President Signature Date ______Chapter/Grad/Alumni Advisor Date University of Minnesota – Twin Cities – New Member Presentation Compliance Form Due TWO WEEKS before first recruitment related event

Are we hazing? In reviewing all aspects of your New Member Education/Membership Intake process, if you cannot answer yes to all these questions and aspects of new member education activities, then you may be hazing. We encourage you to bring your new member education manual/procedures to the office for review. 1. Will this activity achieve one or more purposes of the fraternity/sorority? 2. Would you be willing to describe the details of every activity to your organization advisor/National Fraternity/Sorority President? 3. Would you be willing to perform this activity in front of a University administrator? 4. Would you be prepared to go to court to defend the merit of this activity? 5. Would you be willing to share a written description of the activity for other chapters to use? 6. Would you be comfortable with new members’ parents observing this activity? University of Minnesota – Twin Cities – New Member Presentation Compliance Form Due TWO WEEKS before first recruitment related event

New Member Presentation Agreement We, the undersigned, certify the following: We have read AND understand UMN’s New Member Presentation Policies 1. We have read and understand the New Member Presentation Policies 2. We have read and understand our organization’s New Member Presentation Policies 3. We verify that this policy will be read to our chapter/organization 4. We verify that all new members will receive a copy of this policy 5. We verify that all activities sponsored or required by our chapter, in whole or part, comply with this policy.

______Organization Name ______President Signature Date ______New Member/Pledge Educator Date ______Chapter/Grad/Alumni Advisor Date