Travel General Ledger Account Codes

BUSINESS SERVICES PROCEDURES Travel- General Ledger Account Codes

TRAVEL GENERAL LEDGER ACCOUNT CODES

For use with PeopleSoft Financials, PeopleSoft HR

Below are the account codes to use when College employees and associated non-employees travel, regardless of the purpose of the travel. You must first ascertain from which Payroll G/L code the employee is paid, then look across to determine the appropriate G/L code for the travel.

Out of In District District Zone Zone Out of State Foreign Payroll G/L Code Travel Travel Travel Travel 51XXXX Administrative and 605010 605020 605030 605040 Management

52XXXX, 560XXX Instructors 605011 605021 605031 605041 561XXX-Mentors (CROP)/Instructors ONLY

53XXXX, 54XXXX, 565XXX, 605012 605022 605032 605042 57XXXX, Non-instructional 570000, 58XXXX, Students 605061 605062 605063 605064 and SSS Non-employees (includes 605071 605072 605073 605074 students in CROP, Center of Excellence, Yes, etc. programs) Food & Food Products 665030

Field Trips paid by Students 605101 605102 605103 605104

Travel reimbursed by outside 605050 agency

Taxable travel 605100

Questions? Contact Mark Passmore, Travel Specialist, EPI SVC @ [email protected]

Or Susie Carvell, AP Supervisor @ [email protected] Revised 02/03/09