REGULAR MEETING DE SMET COMMON COUNCIL March 11, 2015

The De Smet Common Council met in regular session on March 11, 2015, at 5:00 p.m., with the following present: Hansen, Currier, Botkin, Jensen, Whitaker, Mayor Wolkow, and FO Larson. Absent: Lembke. Also present: DFO Fox, Attorney Wilkinson, David Trittle, Jamie Halverson, Rita Anderson, Janice Schardin, Chad Kruse, Larry Crane, Patti Ward, Gordie Skyberg, Dwayne LaFave, Don Bohn, Tom Clark, Gary Wiggins, and Karen Carlson.

Mayor Wolkow called the meeting to order.

MINUTES: The minutes of the February 11, 2015 regular meeting were approved as printed and furnished to the Council on motion by Currier, seconded by Whitaker, all voting aye, motion carried.

CLAIMS: Motion by Jensen, seconded by Botkin, to approve payment of the claims as presented, all voting aye, motion carried. The claims are as follows: PAYROLL $22,805.02; OASI Benefit $1,744.58; Aflac, ins. premium 240.07; Dearborn National, life insurance 52.80; Farm Bureau Bank, health savings 625.00; SDRS, retirement benefit 1,288.81; Delta Dental, dental insurance 306.78; VSP, vision insurance 130.36; Wellmark, health insurance 4305.85; American Bank & Trust, fees 9.90; Alicia Aesoph, meter deposit refund 75.00; Avera Queen of Peace Health, supplies 184.20; Baker & Taylor, books 317.65; Bau Plumbing & Heating, hospital repairs 2264.33; Becky Albrecht, meter deposit refund 75.00; Butler Machinery Co., supplies 51.32; Center Point Large Print, books 28.46; Century Link, utilities 377.93; Petty Cash, postage 57.38; City of De Smet, meter deposit refund to final bill 50.00; Connecting Point, offsite backup & software 238.00; Cooks Wastepaper & Recycling, contract 739.00; De Smet Trustworthy Hardware, supplies 265.85; Demco, books 175.64; Dept. of Revenue, lab testing 58.00; Dept. of Transportation, supplies 53.12; The De Smet News, 259.37; The De Smet News, library publishing 30.45; Hawkins, supplies 5.00; Horizon HealthCare, supplies 172.00; Hydro Klean, sewer work 970.50; Kelly McCune, cleaning 18.00; Kingsbury Electric Coop, maintenance contract 220.00; Kingsbury Co Auditor, law enforcement 5850.00; Kingsbury Electric Coop, utilities 323.43; Maynards, supplies 26.26; Mediacom, utilities 56.95; Michael Voigt, meter deposit refund 75.00; Micro Marketing,LLC; books 92.81; NAPA; supplies 1261.92; Northwestern, utilities 1050.29; O’Keefe Implement, Inc., supplies 46.46; Office Peeps, library supplies 41.60; Office Peeps, supplies 251.94 Ottertail Power, utilities 6011.08; Prairie Smokehouse, employee appreciation meal 340.17; Reader Service, books 16.47; REED, Inc., debt service 1448.41; REED, Inc., debt service 2357.25; REED, Inc., debt service 2500.00; Rich Close Septic, repairs 150.00; Rich’s Gas & Service, supplies 708.17; Scotts Auto Body, repairs, 2191.76; SD department of Revenue, sales tax sanitation 46.51; Share Corp., supplies 3237.63; State of SD, long distance 16.18; The Main Stop, supplies 370.18; Upstart, books 113.89; Visa, supplies 125.94; VSP, vision ins. 16.64; Wellmark, group medical insurance 947.09; Wilkinson Insurance Agency, insurance 1083.00; HD Supply Waterworks, supplies 385.21, Baete-Forseth HVAC, construction 27,150.00; Jans Corporation, general conditions 29,658.00 for general conditions; Jans Corporation, CM fees 7,091.00; Jans Corporation, construction 20,243.00; Krohmer Plumbing, construction 20,000.00; L&S Electric, Inc., construction 26,838.00; Randall Stanley Architects, Inc., architect fees 1,500.00.00; Williams Masonry, Inc., construction $75,000.00.

AIRPORT: Dwayne LaFave met with the council to give an update on the insurance, activities, expenses, advertising, and funding for the open house event at the airport to be held on Saturday, June 6, 2015. OLD SETTLER DAYS: De Smet Chamber President, Chad Kruse informed the council that a new event has been added to the Old Settler Days schedule. They will be adding a Car Show and Shine and asked permission to barricade the street from Calumet Ave. and Second Street to Joliet Ave. and Second Street. There would be an additional $50.00 expense for insurance for the Car Show and Shine. A budget of $4,000 has been approved for the June and July Chamber events. Motion was made by Currier, seconded by Botkin to approve barricading the street from Calumet Ave. and Second Street to Joliet Ave. and Second Street all voting aye, motion carried. COMMUNITY CENTER UPDATE: Jamie Halverson was present from Jans Corp. to update the Council on the Community Center project as follows: concrete in the large exhibit hall will be poured this week; all concrete should be completed by the end of the following week; the masonry will be here for three to four more weeks and is working on the kitchen walls and stage area; the roofing will be finished this week and the soffits and fascia will be started next week; the plumbers are continuing with rough-ins; painting will start the end of March or early April depending on the other contractors progress; a lot of work will be in progress over the next two to three weeks and they are still on schedule for a mid-May completion date. Halverson reviewed four change orders with the council. Change orders include: Change Order #4 in the amount of $2,000.00 and Change Order #5 in the amount of $2,913.00 for plumbing upgrades to add a floor sink to the project in the kitchen storage area and install plumbing rough-ins for future kitchen expansion if needed; Change Order #6 in the amount of $3,085.00 for electric upgrades for future kitchen expansion; Change Order #7 in the amount of -$1,727.00 for flooring price reduction. Halverson was reminded that all change orders to be approved in advance. Motion was made by Jensen, seconded by Hansen to approve Change Order #4 in the amount of $2,000.00, Change Order #5 in the amount of $2,913.00, Change Order #6 in the amount of $3,085.00, and Change Order #7 in the amount of -$1,727.00, all voting aye, motion carried. LIQUOR LICENSE/OPERATING AGREEMENT TRANSFER: This being the date and time set for the hearing on the transfer of the Dugout on-sale Liquor and off- sale Malt Beverage Licenses and Operating Agreement from The Dugout (Clint Martens) to The Dugout Bar and Grill LLC (Greg Wiggins and Karen Carlson) appearing in favor of said transfer and no one appearing in opposition, motion was made by Hansen, seconded by Botkin, to approve the transfer of the Dugout on-sale liquor and off-sale malt beverage licenses and Operating Agreement from the Dugout to The Dugout Bar and Grill LLC (Greg Wiggins and Karen Carlson), all voting aye, motion carried. HOSPITAL RENOVATION PROJECT: Tom Clark, CEO for Avera Queen of Peace, Larry Crane, architect from Perspective, and Janice Schardin, Hospital Administrator met with the council to present information and answer questions regarding the hospital renovation project. Clark informed the council that they are anxious to start the renovation project and Avera is committed to making the project work. Crane presented an overview of the renovation plans and different phases of the constructions process. Patient care is their highest priority during the construction project. Motion was made by Currier, seconded by Jensen to accept the entire design plan, all voting aye, motion carried. FIRST READING ORDINANCE No. II-17: Due to the De Smet residents having difficulty in hiring contractors to dig because of the $5,000.00 bond requirement, Water & Sewer Supt. Randy Asleson asked the council to consider amending the bond requirement as stated in Ordinance No. II-17, an ordinance to regulate the installation of utilities or excavation within the right-of-ways. Motion by Whitaker, seconded by Jensen to introduce the first reading amending Ordinance No. II-17, all voting aye. Motion carried. 2015 BUDGET SUPPLEMENT: Motion was made by Jensen, seconded by Currier, to approve the second reading of Ordinance No. IV-204, a supplement to the 2015 Annual Appropriation Ordinance as follows: GENERAL FUND – 447.2 Clinic $14,699.00 for light fixtures, all voting aye, motion carried. BUILDING PERMITS: A building permit was submitted by Lonny Kruger for a fence. Zoning Officer Botkin could not recommend approval because it does doesn’t meet the zoning regulations. Botkin has spoken to the homeowner and corrections will need to be made before the application can be approved. COMMUNITY CENTER PAY REQUESTS: Motion was made by Currier, seconded by Botkin, to approve payment of the following claims for the Community Center project: pay request #7 Baete-Forseth HVAC, $27,150.00 for construction; pay request #9 Jans Corporation, $29,658.00 for general conditions; pay request #9 Jans Corporation $7,091.00 for CM fees; pay request #8 Jans Corporation $20,243.00 for construction; pay request #6 Krohmer Plumbing $20,000.00 for construction; pay request #8 L&S Electric, Inc. $26,838.00 for construction; Randall Stanley Architects, Inc. $1,500.00.00 for architect fees; pay request #4 Williams Masonry, Inc. $75,000.00 for construction, all voting aye, motion carried. CITY STAFF: Motion was made by Jensen, seconded by Currier to hire Richard Stoddard as the Buildings/Park Superintendent at $14.75 per hour and Kristy Hubbard as the Community/Event Center Director at $35,000 per year, five voting aye, Hansen abstained, motion carried. SWIMMING POOL STAFF AND SOFTBALL COACH: FO Larson reviewed the seven applications received for the swimming pool lifeguard positions, two applications received for the pool manager position, and one application for the softball coach position. Motion was made by Botkin, seconded by Whitaker, to hire the following staff for the 2015 Swimming Pool and Softball season: Kelsey Poppen, assistant pool manager $1,500.00/season and lifeguarding $10.75/hour; Christian Small, lifeguard $9.75/hour; Mitchell Dobson, lifeguard $10.00/hour; Regan Dobson, lifeguard $9.50/hour; Broderick Poppinga, lifeguard $9.50/hour; Kelli Aughenbaugh, lifeguard $9.25/hour; Daniel Foley, lifeguard $9.25/hour; and Franchesca Poppinga, softball coach $1,800.00/season, all voting aye, motion carried. DEVELOPMENT COORDINATOR: Development Coordinator Rita Anderson reported on the following activities: There will be a check presentation from Monsanto for the Event Center on March 16th; a “Small Business is Everybody’s Business” virtual conference will be held in De Smet on April 24th to help strategize ways to promote business in De Smet; the Development Corporation is restructuring their meetings to enable more people to attend; moving ahead with community Education Class plans; the DeSmet Housing committees are continuing to meet; and the Young Guns organization has been asked to give a presentation at the regional Mid States Economic Development Conference. FEBRUARY OVERTIME: Motion by Currier, seconded by Whitaker, to approve the overtime hours for the month of February as submitted, all voting aye, motion carried. FINANCIAL REPORTS & COMMUNITY CENTER FINANCIAL REPORT: The Council reviewed a financial report on the Community Center project that showed expenses incurred through February 2015 as follows: Architect fees $164,428.31; Site preparation $175,635.48; Management fees $219,415.83; Building Construction $1,486,938.61; and Administration fees $12,500.00 for a total project cost paid to date of $2,058,918.23. The remaining total to be paid for all contracts is $1,408,608.59. Funding sources received to date for the project have been the $400,000.00 pledged by the city, $1,300,000.00 from donations made to the De Smet Community Foundation, and $367,082.44 from the CDBG grant. Motion was made by Hansen, seconded Whitaker, to approve the February 2015 Cash Balances and the Community Center financial statement as presented by the Finance Officer all voting aye, motion carried. OTHER: Other non-action items of discussion were as follows: February law enforcement report; nuisance properties that need to be reviewed now that the weather is getting warmer; checking unlicensed vehicles; street conditions after the winter; free dumping dates at the RUS; and city representatives attending the District 2 meeting on March 25th. ADJOURN: There being no further business the meeting was adjourned on motion by Botkin.

______Gary Wolkow, Mayor ATTEST:

______Tracey Larson, Finance Officer

Published once at the approximate cost of $______