Internship Program Handbook

Page | 1 Table of Contents

Internship Program 2016 Fast Facts 3 Objectives for Internships 4 AOL Internship Program Responsibilities 5 CC Training Agreement 6 ROP Intern Participation Agreement 7 Individualized Training Plan 8 Contact and Calendar Form 9 ROP Intern Time Card 10 Worksite Supervisor Evaluation Sheet 11 Example Supervisor Reference Letter Format 12 Intern Supervisor Feedback Form 13

2 Internship Program Fast Facts 2016 Program Overview: Would your company or organization like to get connected to the up-and-coming bright minds of the future workforce? The 12th grade students at Crawford High School’s Academy of Law are qualified, motivated young people who are required to do field internships as part of their Regional Occupational Program (ROP) Law class credit. We are looking for law firms who would like to host an intern and make a difference in a young life. Students are released from their afternoon class, four days a week, to apply their skills in a professional setting. Internships are ideally 4-10 afternoon hours per week during the months of March - May. Internships are typically unpaid, though paid internships are always welcome.

Student Intern Qualifications: The Academy students have taken classes in law. Students are also trained in typing skills, Microsoft applications (Excel, Word, Publisher, and PowerPoint), Google applications (Google searches, Google Drive, Google Calendar, etc.) and social media and Lexus Nexus. In addition, students have been instructed in business ethics, interpersonal communication techniques, oral presentation skills, and workplace etiquette.

Intern Placement Details:  Internship Duration: 6 to 10 weeks TBD by Student and Supervisor  Internship Start Date: / Internship End Date:

 Intern Availability: Most interns are available to work Monday, Tuesdays, Thursdays & Friday between 1:30 P.M. – and 5:30 P.M. (Wednesday they are required to be in class)

 Intern Weekly Hours: Ideally, interns will work 4-10 hours per week

Page | 3  Transportation: Students provide. (Free MTS public transit passes are provided for students in need.)

 Liability: Workers’ Compensation covered by school district for all unpaid internships

 Evaluation: Interns monitored weekly by business instructor, evaluated by site internship supervisor

For further details or questions, please contact Steve Luttbeg, Law Instructor at [email protected] or 619-990-6261. Objectives for Internships

1. To reinforce academic skills.

2. To provide basic background instruction to help interns prepare for business/industry occupations and related professions.

3. To facilitate the transition between school and employment.

4. To provide training stations for interns to practice skills and attitudes learned in the classroom.

5. To provide interns with practical experiences that will help make their classroom instruction more meaningful.

6. To provide an opportunity, through the use of local business, for interns to acquire skills and knowledge that are best developed on the job.

7. To provide opportunities for interns to make social adjustments and to develop the ability to work cooperatively with co-workers and supervisors.

8. To emphasize to interns the importance of being able to follow directions, pay attention to details, and accept supervision.

9. To foster an understanding in interns of the benefits and responsibilities of gainful employment.

10. To provide interns with the ability to keep up with the changing world of work by putting emphasis on problem-solving, thinking, and decision-making.

11. To provide interns with instruction in business skills, principles, and concepts that will lead to success on the job.

12. To counsel interns who want to continue training beyond high school.

4 13. To point out to interns that constant educational growth is necessary for successful employment and good citizenship.

14. To graduate well-trained, experienced workers

AOL Internship Program Responsibilities

Student Intern Responsibilities  Contribute real work to internship site.  Take on a project for the internship site.  Meet regularly with supervisor to report on progress and to receive feedback.  Reflect on internship work and learning in weekly journal writings.  Get weekly timecards signed by supervisor and then submit to instructor.  Call internship supervisor and instructor if he/she is going to be absent or late.  Complete a final “All Aspects of the Industry Report,” an in-depth research paper on internship organization.  Present about internship experience during Senior Exhibition Project Panel. Supervisor Responsibilities  Train students for site-specific duties.  Schedule regular times to meet with the student to give him/her feedback.  Meet, call, or e-mail with the student’s instructor to discuss their work as needed.  Sign weekly timecards.  Contact AOL instructor if student is absent.  Complete official evaluation of intern.  Provide student with letter of completion and/or recommendation upon conclusion of internship. AOL Instructor Responsibilities  Prepare students for internship.  Collect weekly time cards.

Page | 5  Monitor intern attendance and behavior.  Communicate weekly with intern supervisors via phone or email.  Conduct weekly class lessons.  Supervisor class discussion of internship progress.  Do on-site intern observation visitations.  Assign student a semester grade based on their internship participation.

Community Classroom (CC) Internship Joint Venture Training Agreement

The purpose of this program is to assist Regional Occupational Program students enrolled in to develop the occupational competencies listed on their training plan through a combination of related classroom instruction and unpaid on-the-job training experiences. The San Diego County Regional Occupational Program (ROP) and located at mutually agree to the following responsibilities:

The training station management shall: 1. Have a clear understanding of program objectives. 2. Provide the student with unpaid internship training experiences in an environment that will not endanger the health, safety, welfare or morals of the student. 3. Provide adequate equipment, materials and other resources to expand the competencies developed in the related classroom instruction portion of the program. 4. Assist in developing student training plans, as evidenced by completion of ROP Form 105 Individualized Training Station Plan/Competencies. A copy of the community classroom training plan shall be maintained at the community classroom training station (Title 5, 10087). 5. Consult with the community classroom teacher regarding each student’s progress. 6. Maintain accurate training records of student’s training hours at the CC Training Station. 7. Agree to defend, indemnify, protect, and hold harmless the school district, its officers, agents, and employees against any and all losses, injuries, claims, actions, judgments, including attorney fees and costs, and liens which arise from or are connected with the sole negligence of the training station management, its officers, agents, and employees. The School District shall: 1. Provide concurrent formal vocational related classroom instruction for community classroom students that is: (a) scheduled an average of three 50 minute minimum instructional periods per week for the length of the program and a minimum of one 50-minute instructional period per week, (b) based on the skills, knowledge, attitudes, and related performance levels necessary in the occupation for which training is conducted (Title 5, 10085a). 2. Prepare individualized training plans (Title 5, 10083c). 3. Provide the community classroom teacher time for supervision/coordination equivalent to one hour per week for every week for every five community classroom students enrolled. When less than five students are enrolled, a minimum of one hour per week of supervision/coordination shall be provided (Title 5, 10088b). Only the community classroom teacher who provides related classroom instruction shall provide supervision/coordination for the unpaid on-the-job training of students (Title 5, 10088c). The maximum number of students per vocational education course section utilizing the community classroom and/or cooperative vocational education methodology shall not exceed 30 at any time (Title 5, 10089a). The maximum number of students assigned to a vocational education teacher, utilizing the community classroom and/or cooperative vocational education methodology, including both related classroom instruction and supervision/coordination, shall not exceed 75 at any time (Title 5, 10089b). The community classroom teacher shall make at least one visit every 3 weeks to consult with the management of the community classroom, observe students at the training station, provide instruction, and ensure that students acquisition of competencies identified in the individualized training plan is occurring (Title 5, 10088a). 4. Locate and select training stations to provide student learning experiences commensurate with their skills. 5. Monitor student’s progress by completing the individualized training plan and provide ongoing and final evaluation of the student’s achievement of instruction objectives Title 5, 10083e and f). 6. Develop and keep file records, including: training agreements, training plans, records of internship supervision, visitations and observations, and records of students assigned at on-the-job training stations with students’ training hours.

6 7. Agree to defend, indemnify, protect, and hold harmless the training station management, its officers, agents, and employees against any and all losses, injuries claims, judgments, including attorney fees and costs, and liens which arise from or are connected with sole negligence of the school district, its officers, agents, and employees. All training experiences shall be under the immediate supervision and control of a Regional Occupational Program teacher who is an employee of the School District and holds a valid California teaching credential. When the teacher determines that the student has achieved competency, the student will be assigned to training in other competency areas. The unpaid on-the-job training element of the program shall not: (a) provide the management of the community classroom site with an immediate benefit, (b) allow a student to replace an employee of the community classroom site or cause an employee’s hours to be reduced, nor preclude the employee’s hours to be reduced, nor shall the student’s training activities preclude the hiring of additional employees, and (c) include productive work of any kind as defined by State and Federal Labor Regulations (Div.2, Part 4 commencing with Section 201, California Labor Code; Fair Labor Stds. Act, 29 U.S. Code, Sections 201 et seq. (Title 5, 10090a)).

Unpaid on-the-job training experience shall only expand competencies developed in the classroom instruction portion of the vocational course/program utilizing the community classroom methodology (Title 5, 10090b)

The San Diego County Superintendent of Schools shall carry Public Liability Insurance and Workers’ Compensation Insurance covering students enrolled in a Community Classroom course. The District shall carry Public Liability Insurance and Workers’ Compensation Insurance covering the teacher of a Community Classroom course. Neither the School District nor the training station management shall discriminate against any student or employee on the basis of race, color, national origin, gender, sexual preference, marital status, parental status, or disability in employment practices or in providing on-the-job training experiences.

All Community Classroom Training Agreements shall be in effect until terminated or amended by mutual consent of the parties and/or may be terminated upon notice in writing by either party.

______Vocational Education Director’s Signature (or designee) Telephone Number Date

Training Station Management’s Name (Please Print) Telephone Number Date

______ROP – Form 100 Rev. 3/04 WHITE/District PINK/Employer Training Station Management’s Signature San Diego County Office of Education

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San Diego County ROP INTERN PARTICIPATION AGREEMENT

The objective of the Regional Occupational Program is to contribute to your vocational training by providing opportunities for you to participate in an actual job setting related to your career choice. Because students will be actively involved in the business community and actually training in a business environment, participants must comply with the standards and policies set by the participating employers: Participation Requirements 1* Good grooming is essential in the classroom and at a worksite. 2* Absences must be cleared by your school attendance coordinator. Excessive absences will result in dismissal from this training program. Training Station Standards 3* Follow company dress code policy. 4* As a member of a school organization, you are not allowed to smoke. 5* Tardies and absences are not consistent with a professional attitude. 6* You must train for the full time assigned, even if you arrive late. 7* Schedule appointments and school activities outside of internship and class time. 8* Call the training stations as well as the classroom prior to being absent. 9* Return to the classroom as scheduled for related instruction. Missing more than three related classes may result in failing the class and losing your non-paid or paid internship. 10* Notify your instructor if you are offered a paid position so arrangements can be made (e.g., work permit).

Positive public relations are required of all interns. Clear communications and understanding will help the year run smoothly. Enjoy, learn, and have a good year! Emergency Information Who to contact in case of emergency ______Phone (___)______Name Relationship Permission to call: If my child needs emergency medical attention and I cannot be reached, I give ROP and the attending site supervisor authority to call: Our family doctor ______Phone (___)______[ ] Yes [ ] No and/or ROP designated emergency clinic/hospital [ ] Yes [ ] No

Please list any special medical instruction (e.g., allergies, vision, seizures, limited physical activity, or other pertinent information).______

By signing below, the student (or parent/guardian if student is under 18 hears of age) certifies that the student meets all of the following qualifications: 11* Is at least 16 years of age, except a student with exceptional needs; 12* Is a full time student as defined in Title 5 California Code of Regulations section 10103(b); 13* Has parent or guardian approval, if under 18 years of age; 14* Is currently enrolled in, and attending at least once per week, the related classroom portion of the program.

I (we) have read, discussed, understand, and agree with the expectations set by the instructor.

Student Signature Date

Parent/Guardian Signature Date

ROP Form 103 (April 04) Carbonless WHITE - School PINK - Parent San Diego County Office of Education

Page | 8 San Diego County ROP INDIVIDUALIZED TRAINING PLAN

 Community Classroom (CC)  Cooperative Vocational Education (CVE) Intern Name Home Phone

Course Title Emergency Phone

School: __Crawford High___ Instructor: Monique Candor Instructor Phone

Training Station Location Site Supervisor Phone

Expected Location of Training Attainment Verification Occupational Competencies Duration of Please check () Training Classroom OJT Date Initial

______Training Station Management Signature Date Instructor Signature Date

Intern Signature Date

ROP - Form 105 (April 04) Internship Contact & Calendar Form

This form is to be filled out by student and internship supervisor. Three copies should be made: one should be kept by student, one by supervisor, and one should be given to AOL instructor. Please print neatly using blue or black pen.

Page | 9 Please Note: AOL Internships may not begin before March 17 and must be officially completed by May 23. Students may attend Internships Monday, Tuesday, Wednesdays, Thursdays. All students must attend class on Friday.

Internship Start Date:______End date: ______Hours:______:______P.M. to ______:______P.M. Days of the week intern is to report:______Dress code:______

Please label the below calendar by circling all days student will work at internship and putting an X through any holidays or other special days that intern will not be required to report:

Insert Current Year Calendar

Page | 10 San Diego Unified School District ROP INTERNSHIP TIME SHEET

Student: Schedule Time: ______

Course Name: Introduction to Legal Practice Course Section #:

Home School: Crawford High Internship Site:

Day Date Time In Time Out Daily Hours Monday Tuesday Wednesday Students must be present in class Thursday Friday

Monday Tuesday Wednesday Students must be present in class Thursday Friday

Training Station Supervisor Date

ROP Teacher Date

ROP Intern Date

San Diego County ROP Page | 11 WORKSITE EXPERIENCE EVALUATION

Student Name______Job Training Station ______Course______Exceeds Meets Needs Does not Expectations Expectations Improvement Apply

1. Works both independently and collaboratively.    

2. Attends internship on a regular basis and telephones prior to absence due to illness or emergency.    

3. Comes to work on time.    

4. Dresses and is groomed appropriately for the job.    

5. Communicates with customers, employees, business contacts and management.    

6. Performs reliably and responsibly.    

7. Serves customers, and works well with diverse populations.    

8. Performs the essential tasks related to this occupational area.    

9. Uses math accurately as required.    

10. Practices good safety procedures.    

11. Solves problems, thinks critically and makes good decisions.    

12. Plans work and takes initiative.    

13. Demonstrates ability to manage resources well.    

14. Demonstrates leadership and willingness to help and train others.    

15. Acquires, evaluates and interprets data appropriately.    

16. Works well as a team member within the organization.    

17. Selects equipment, applies technology to specific tasks, and maintains/troubleshoots equipment.    

18. Demonstrates poise and confidence.    

19. Demonstrates a positive attitude.    

20. Produces quality work consistent with assigned objectives.    

Comments:

Evaluator’s Signature ______Date ______

Internship Supervisor Reference Letter Example Format At the end of the internship program, interns who feel they have performed admirably will request a letter of reference from their intern supervisors. See below for the recommended letter format: [Please type recommendation letter on official company letterhead.]

Page | 12 Dear Sir or Madam: The first paragraph of this reference letter template explains the connection to the student you are recommending, including: how you know them, why you are qualified to write a reference letter to comment on their character, and a description of the internship relationship you had with them. Example first paragraph beginning: “I have had the great pleasure of employing [student name] as a student intern here at [name of worksite] for the last several months. As a volunteer community Internship Supervisor in Clairemont High School’s Academy of Business & Technology Internship Program, I have regularly observed [student] as they have learned the duties of [intern’s job description]...”

The second paragraph of this reference letter template contains information on the student’s transferable skills (qualities that employers value) that you have observed in your student during the course of the internship. Here you could discuss two or three skills that you have noticed your student excel in. In discussing those skills, support statements with examples of how he or she demonstrated those attributes either in your presence or in activities/projects where you saw positive results. Be as concrete and detailed as possible. Example second paragraph beginning: “[Student] is not only an excellent communicator, but also possesses a remarkable ability to navigate through complicated spreadsheets and databases…”

The third paragraph of this reference letter template contains information on the character of the student you are writing about. Choose two to three specific qualities that you observed in your student. In discussing those qualities, support statements with examples of how he or she demonstrated those attributes either in your presence or in activities you know they have been involved in (consult their resume). Be as concrete and detailed as possible. Example third paragraph beginning: “During the course of his/her internship, I have found [student] to be energetic, honest, and future-driven…”

The concluding paragraph of this reference letter template contains an offer to provide more information. Include a phone number within the paragraph, and end with a positive remark about student’s prospects.

Sincerely,

Supervisor Signature

Supervisor Name Typed Supervisor’s Title

AOL Internship Program - Supervisor Feedback Form 2016

The AOL thanks you for your outstanding participation in our Internship Program. You’ve provided a first-rate learning experience for our students. Please take a moment to give us your valuable feedback.

Internship Supervisor Contact Name:______

Company/ Organization:______

1. Name(s) of student intern(s):______

Page | 13 2. Did your intern(s) act in a mature, responsible manner while on-site? Please explain.

______

3. Did your intern(s) have good attendance and follow through on their expected daily duties? Please explain.

______

4. What skills or situations required on the job did you find your intern was prepared for?

______

5. What skills or situations required on the job did you find your intern was unprepared for?

______

6. Was participating in the AOL Internship Program an overall positive experience for you? Why or why not?

______

7. Please comment on the quality of communication you had with the Intern Coordinator & Instructor.

______

8. Please comment on anything else you feel would improve the Internship Program in future years. ______

______

9. Would you like us to contact you next year to possibly place future interns?  Yes  No

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