Absent: Chip Sealing, Glenda Fuller & Jason Weibel

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Absent: Chip Sealing, Glenda Fuller & Jason Weibel

St. John’s Parish Vestry Meeting Minutes December 28, 2016

Present: Bill Alexander, Sr. Warden; Charles Chaney, Jr. Warden; Iris Heichel, Bob Speelman, Howard Whittington, David McKinley, Fr. Todd Young, Rector; Betty Thompson, Becca Burford, David Davis, Treasurer; Bruce Massey, Margaret Clinch, Associate for Youth & Young Adults; Sherrie Burkholder, Pieter Bickford & Bill Soulis Absent: Chip Sealing, Glenda Fuller & Jason Weibel

I. Meeting called to order at 7:10 PM II. A motion was made by Bill Alexander to accept the minutes of the 11.16.2016 meeting as printed. a. Seconded by David McKinley b. Motion passed III. Reports a. Treasurer’s Report—Submitted as printed a.i. Will be resigning effective 1.22.2017 a.ii. Operating Budget discussion under new business b. Rector’s Report—Fr. Todd Young b.i. Christmas was great! b.ii. Bester Community of Hope b.ii.1. Received sticker designating St. John’s as participant b.ii.2. More events planned for the future b.iii. Remaining report under old & new business c. Senior Warden’s Report—Bill Alexander c.i. Stewardship Report c.i.1. Second highest pledge amount in church history c.i.2. Encourages Christian Stewardship to provide quarterly reports of pledges & actual amounts c.i.3. 100% of the Vestry pledged c.ii. Goals c.ii.1. Increased interfaith activities c.ii.2. More Bester of Hope activities c.ii.3. More activities for children & youth d. Junior Warden’s Report—Charles Chaney d.i. 5-year Plan d.i.1. Consummates in 2017 d.i.2. Encouraged Vestry to develop new plan d.ii. Completes 3rd year as Junior Warden d.iii. Maryland Historic Trust d.iii.1. Representatives toured church and took pictures d.iii.2. Will send recommendations d.iii.3. May require approval for replacement stove hood e. Associate for Youth & Young Adults—Margaret Clinch e.i. Sunday School & Youth Group continue to be active e.ii. Hosting Board Game 1.8.2016 e.iii. Appalachian Service Project e.iii.1. Hosting Spaghetti Lunch on 2.11.2017 e.iii.2. Tickets on sale IV. Old Business a. The following resolution was made by Charles Chaney and seconded by David McKinley and duly adopted by the Vestry of St. John’s Parish, Hagerstown at a regularly scheduled meeting held on December 28, 2016, a quorum being present:

Whereas, Section 107 of the Internal Revenue Code permits a minister of the gospel to exclude from gross income (in computing federal income taxes) a church- designated allowance paid to him as part of his compensation in the extent used by him for actual expenses in owing or renting a home.

Whereas, the Rev. Gary Todd Young is compensated by St. John’s Episcopal Church exclusively for the services as a minister of the gospel; and

Whereas, the Church does not provide the Rev. Young with a rectory, therefore it is hereby

Resolved, that the total compensation paid to the Rev. Young for calendar year 2017 shall be a total of $87,500 of which $42,000 ($3,500)/mo) is hereby designated to be a housing allowance; and it is further

Resolved, that the designation of $42,000 as a housing allowance shall apply to calendar year 2017.

This Resolution replaces all previous Housing Allowance Resolutions, and becomes effective January 1, 2017 b. A motion was made by Charles Chaney to accept the following candidates for election to the Vestry as submitted by the Nominating Committee: Will Godwin, Bob Rauth, Cathy Bushey, Lou Lamb, Susan Sunnarborg & Melissa Hutton b.i. Seconded by Howard Whittington b.ii. Motion passed V. New Business a. 2017 Operating Budget—David Davis a.i. Income $5,000 greater than 2016 base on actual returns plus an estimate of those not yet returned a.ii. Expenses $5,000 greater than 2016, $13,000 greater 2016 estimate a.iii. Biggest decrease in Commissions a.iii.1. Budgets 10% less than 2016 a.iii.2. Fabric & Grounds request for $84,000 not realistic based on estimated 2016 $100,000 expenses a.iii.3. Parish Life did not submit budget request a.iv. Functional Deficit $20,344.75 a.v. Funds available from investments reduced to 3.5% a.vi. Staff salaries remain at 2016 levels will revisit later in 2017 a.vii. A motion was made by Charles Chaney to accept the 2017 Operating Budget and add $4,750 for Parish Life for 2017. a.vii.1. Seconded by David McKinley a.vii.2. Motion passed a.viii. A motion was made by Sherrie Burkholder and seconded by Charles Chaney to accept the 2017 Operating Budget as amended and to increase the Fabric & Grounds Commission budget to $89,000. a.viii.1. Same as 3016 budget a.viii.2. Motion passed b. A motion was made by Pieter Bickford to elect Karla Davis & Joyce Chabot to serve as delegates to Diocesan Convention for 2017 & 2018 and to elect David McKinley to serve as alternate. b.i. Seconded by Bill Alexander b.ii. Motion passed c. A motion was made by Bill Alexander to express appreciation to Gaye & Bill Mc Govern purchasing an advertisement on behalf of St. John’s Parish in the Visitor & Convention Guide. c.i. Seconded by Pieter Bickford c.ii. Motion passed d. The following resolution was made by Bill Alexander , Sr. Warden and seconded by Charles Chaney , Jr. Warden and Fr. Todd Young, Rector and duly adopted by the Vestry of St. John’s Parish, Hagerstown at a regularly scheduled meeting held on December 28, 2016, a quorum being present:

Whereas St. John’s Episcopal Church has a plethora of ministries and ministers,

Whereas there has not to our knowledge been a Minister of the Year up to this point;

Whereas it seemed fitting to the Rector and Senior Warden that such a Minister be recognized; and

Whereas it is fitting that the Vestry be made aware of this acknowledgment; now; therefore be it

Resolved, that St. John’s Episcopal Church:

1. Continue to acknowledge the various ministries and ministers on a regular basis; 2. Establish a Minister of the Year to be acknowledged at the Annual Meeting; 3. Provide names for recognition to the Rector and Senior Warden beforehand; 4. Make known to the Vestry the identity of said Minister to be recognized; and Be it further resolved that:

In recognition of this many years of faithful , dedicated service to both the people of St. John’s and its legal corporate status, David Davis be acknowledged as the first recipient of Minister of the Year. e. A motion was made by David McKinley to authorize Charles Chaney to initiate fund raising for the kitchen renovation. e.i. Seconded by Pieter Bickford e.ii. Motion passed f. A motion was made by Bob Speelman to authorize $6,707.74 for the repair of condensate lines in the basement of St. John’s House and behind the boiler room. f.i. Seconded by David McKinley f.ii. Motion passed g. A motion was made by Bob Speelman to authorize $2,445.76 to replace the control system on the boiler. g.i. Seconded by David McKinley g.ii. Motion passed h. A motion was made by Bob Speelman and seconded by Howard Whittington to accept the bid in the amount of $950 from Lem Richmond to repair the 2nd floor waste line in St. John’s House. h.i. Developed 3 leaks h.ii. Replace original line with PVC pipe h.iii. Motion passed i. A motion was made by Bob Speelman to authorize $863.17 for the purchase of cleaning supplies. i.i. Seconded by David McKinley i.ii. Motion passed j. A motion was made by David McKinley to authorize $564.00 to continue the use of calendar software. j.i. Seconded by Bill Alexander j.ii. Motion passed k. Parish Staff Evaluations k.i. Completed k.ii. Reviewed changes made to Parish Administrator’s job description VI. Commission Reports a. Service & Outreach a.i. Reach Shelter a.i.1. Hosting 2.26-3.4.2017 a.i.2. Will be signing up volunteers a.ii. Christian Formation working on mission statement a.iii. Remaining Commission reports submitted by title VII. Meeting adjourned at 8:30 PM

Respectfully Submitted;

Ruth Ann Ogle, Registrar

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