Northumberland County Netball Association

NORTHUMBERLAND COUNTY NETBALL ASSOCIATION

Minutes of the AGM on Wednesday, 19 July 2017 at 7.00 pm Morpeth Leisure Centre

Joan Campbell Interim Chair, welcomed members officially to the 2017 Northumberland County Netball Annual General Meeting. Joan also thanked Vicky Atkinson for her work in Northumberland this year.

2017/01 PRESENT: Joan Campbell Interim Chair/ Treasurer Grace Towler Secretary/Complaints Secretary Justine Rochester Publicity Secretary Jolene Byers League Secretary Julie Patterson Umpiring Secretary Sarah Croft Appointed Member

IN ATTENDANCE: Victoria Atkinson NDO

2017/03 APOLOGIES FOR ABSENCE Apologies were received and accepted for Susan Donald (Chair) Nicola Lewis (Performance Secretary) and Nicola Sanders (Website Officer)

2017/04 MINUTES AND MATTERS ARISING  Minutes of last year’s meeting held on 6 July 2016 were confirmed to be a true record.

2017/05 MATTERS ARISING Explanation of the temporary step-down of both Chair and Performance Secretary due to personal circumstances. Vicky has requested volunteers to help organize the NCNA awards in 2018.

2017/06 DECLARATION OF PECUNIARY INTEREST There was none reported

2017/07 COMMITTEE REPORTS NDO– previously circulated 2016-2017

Back to Netball/Netball Now/Walking Netball

3 qualified walking netball hosts in the county. New programmes at Wentworth Leisure Centre and Astley High School. Taster events were held at Cramlington Sporting Club and also through the Women’s institute. Netball Now: being run at Cramlington, Morpeth and Tynedale this summer. Blyth Valley Vixons now an established club who will be entering the county league.

Satellite Club and Junior’s

Concordia Netball Club have re-established there junior club section through funding achieved from Northumberland Sport. Sustained club session with 2 committed coaches. Sessions taken places weekly at Blyth Sporting Club. Haltwhistle Juniors. New club started. Good attendance initially but that dwindled and the session stopped. Under 11 now established at Ponteland and Hexham with Vicky not wanting to establish any further clubs; focus now on sustaining those clubs established. Schools will continue running leagues at Under 13/14/16/19s and National Schools; Queen Elizabeth High School finished 3rd in Nationals.

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CAPS: Bronze Caps - Hexham Juniors and Ponteland Juniors. 2017-2018 Plans; Wansbeck and Astley have been submitted for bronze accreditation. Working towards – Concordia Netball Club and Berwick Netball Club. Ponteland Netball Club upgrade to Silver accreditation.

Survey Monkey being created and will be circulated through clubs regarding the qualifications of current coaches and umpires. It is very important that clubs fill in this survey if they want to be considered for funding towards coaches/umpires.

3 excellent coaching workshops held in the County this year with another one hopefully running in September 2017.

Safeguarding: Vicky read through Kathie’s report which explained that there is a lot of work taking place to review the governance in grassroot sport, which will update the policies and procedures. If you have a junior section of your club it is imperative that you have a safeguarding officer at the club. Safeguarding officer must either attend a UKSport Safeguarding course of have attending training through their work in order to hold the role at your club. Coaches at clubs must have a DBS for juniors, you can obtain this through Vicky for £11.40. Vicky requested that if any club feels that they need specific training then to inform Kathie Keady as she can organize it. There will be a new reporting system designed as part of the governance review and a new code of conduct system to be put in place. Joan reinforced the importance of safeguarding within the club.

Make the Game Live Tour – attended by NL (March 2016). Coaching Session delivered by TeAroha Keenan (Team North Head Coach) attended by NL (Jan 2016)

Umpiring Report – previously circulated

Building on the success of last year we’ve had another two umpires pass their C award test. Ian Story and Rebecca Croft from Bedlington completed their test in a March this year and are currently umpiring division 3 /2 games in our Summer league. Iain Richardson and Vicky Atkinson are working toward their B award and have recently attended a B award course through Tyne and Wear. Iris is currently mentoring other people from Bedlington club.

There is to be a C award course on 8th October in Ashington and we would like as many people from Northumberland clubs to attend as possible before we open it to Tyne And Wear clubs. We need to push this as much as possible if we want to see some new umpires in our County.

Lolla Daniels (Regional Chair) would like us to arrange an umpiring workshop in Possibly September time for umpires AND players so people can ask about umpiring, learn about umpiring and anything else that might come up on the day. It will be mostly practical and it will hopefully be very positive and helpful to all umpires and players.

League Secretary – previously circulated  Hosted NCNA awards night on 15th July.  Junior league finished on 18th July – Seatonians won with a clean sweep.  Indoor league September 2017- reminder from Blythe sport centre to vacate the room quickly. Joelebe requested that if you’re the club on duty then to use your

initiative and possibly cut the quarters down by a minute if running late. Julie stated that times should be timing to their watch and not waiting for players to get back onto court, this will make starts more prompt. Jolene request that all score sheets are completed properly and scorers should stand together to reduce conflicting scores, also not to get in the umpires way when they haven’t finished umpiring the current game Sue Hall queried the time it takes Blythe to set up the netback court. Jolene suggested timing to see how long it takes them to set up in case there are problems in the future.  Court costs; Jolene will send these out ASAP once she knows number of teams per league and how many matches will need to be played.  Indoor league can begin as early as the 3rd week on September, again Jolene will send out dates as soon as possible, but has requested that clubs inform her of how many teams they wish to enter before the 31st July.  3 divisions again this Winter league; Jolene will consider club positions in the league if they haven’t played in Spring/Summers.  Juniors must affiliate from September 2017. Vicky added that juniors must follow the same procedures as adults.  Clubs must pay full fees to Jolene by their 1st ,match or they cannot take court.

Website/Publicity Officer – report previously circulated  Regular match reports in the Evening Chronicle.  Ian Richardson currently updates the Wansbeck Netball website with scores and league positions. This link is to be added to the NCNA website.

Treasurer – report previously circulated  Accounts are looking better than last year; leagues now paying for themselves.  Joan is still receiving league fees late; at the end of the league rather than prior to starting. Also still receiving cheques in her name, not to NCNA. Action: Grace to send reminder to all clubs.  If clubs are paying into the account directly then they must put their club name in the reference.  England Netball have increased the affiliation fees after a vote, they now stand at: o 1st affiliation for adults - £44 o 1st affiliation for Under 18s - £18 o 1st affiliation for Under 14s – £11 o 1st affiliation for Under 11s - £6  NCNA to introduce 2nd affiliation fee as of September 2017 of £10 per person; payment should be made directly to NCNA and it needs to be clear who is second affiliating on the team. Proposed Joan, Seconder Leanne Knott. Approved

Performance Report – Given by VA.  75 athletes selected  New coach interviewed and appointed; Gemma White  Performance match days to continue through to satellite.

2016/08 CONSTITUTION  Pt 5 – changes to the composition CAN voting member’s titles. Proposed Julie, Seconder Louise. Approved

2016/09 AWARDS NIGHT Saturday, 9 July 2016, at The Comrades Club, Morpeth. Come and along to celebrate our valued players, coaches, umpires and volunteers and to thank them for their hard work throughout the year. Doors open at 6.30 pm to commence at 7.30 pm. Tickets: Adults £3.00 Juniors: £2.00. Buffet, raffle, quiz night. Liz Barton Jones to present the awards. Our grateful thanks.

2016/10 NORTHUMBERLAND NETBALL ASSOCIATION a) Members noted that the Committee’s term of office had come to an end and that the following members were appointed for 2016/17 or re-elected:

POST NAME NOMINATED SECONDED QUORUM Interim Chairman Mrs J Cambell Gemma Ian over 3 voted with the decision carried Secretary Miss Grace Towler Julie Lesley over 3 voted with the decision carried Treasurer Mrs J Campbell Lesley Liesl over 3 voted with the decision carried League Secretary Miss J Byers Reema Lorraine over 3 voted with the decision carried Coaching Officer Mr A Tunnah Umpiring Secretary Mrs J Patterson Reema Gill over 3 voted with the decision carried Publicity Secretary/ Miss J Rochester/ Lorraine Angela over 3 voted with the decision carried Website Miss N Sanders Leanne Jac over 3 voted with the decision carried Performance Officer Mrs N Lewis Julie Jolene over 3 voted with the decision carried Support Officer Sarah Croft

2017/11 AOB Joan suggested changing the title of Andrew Tunnah’s role from Secretary to Advisor. Proposed; Grace, seconder Lesley. Approved. Sarah Croft won Unsung Hero at our Goalden Globes and we can now vote for her on the England Netball Website, please note that you cannot vote on mobile phones. Action; Vicky to put link onto NCNA Facebook page. Joan encouraged more clubs to nominate people for both Goalden Globes and for NCNA wards. Query: from Blythe Valley Vixons to Vicky; will their training now clash with Netball Now. Query: from Bernie Bell to Jolene. Scoring system for junior leagues allows 4 points for a draw and 5 for a win, which doesn’t allow much reward for winning. Her team won 8/9 games but lost the league due to another team drawing more games. Action: NCNA committee to evaluate current scoring system at their next meeting. Query: Justine to Committee. Clubs not getting fined for late fee payment. Agreed at last AGM but nothing has been implemented. Vicky suggested that sanctions were proposed/seconded now ready for the rule review. Clubs voted in favour of docking points from clubs who do not attend the AGM; passed with a majority vote. Clubs voted in favour of having a fixed fee for league then an inflated fee after a proposed payment date; passed with a majority vote. Action: Committee to review rules/procedures and fines at the rule review. Justine to chase up payments at County fixtures. Query: number of representatives needing to be present at AGM, constitution states 1 minimum but email from Secretary stated 2. Action: this is to be clarified and distributed to clubs at next NCNA meeting.

2017/12 DATE OF NEXT MEETINGS  Date of next year’s AGM – Wednesday, 18 July 2018 Morpeth Sports Centre at 7.00 pm

SECRETARIES TO FORWARD INFORMATION TO THEIR CLUBS ASAP AND NOTE DIARY COMMITMENTS AND ACTION POINTS