Agenda Computer Talk 11 07 122 Page 1 of 2

NEXT MEETING DATE: Computer Talk Agenda March 6, 2013 07:15am in B319 Date / Time / Location November 7, 2012 / 07:15am / Oxford House 407 VCH Chair, Facilitator Ron Reed RN, BSN, Systems Recorder: Support Services Rowena Hatch, Mary Ann George, Joni Thompson, Linda Clark, Mary Frierson, Attending: Connie Dotye, Mary Cole, Joel Vaughn, Ron Reed, Val Kibler, MIS Staff

Attachements: Critical Guidelines for Pt_Transport_Pocket Infrastructure Assessment form.pdfCompleting Critical Infrastructure AidANCAssessment.docx peds RadRecovery.ppt Meeting Objectives: Continuing Education/Updates for Medical Receptionists; Cross-Trained Carepartners & Nurses Minutes Who Topic Scanning Update: 15 minutes MIS staff MIS move and changes for scanning support and outside records. Open discussion. What is working and what is Not working. Group suggestions on improvements to process?

 Scanning is going well. See attached PDF for common forms that are being scanned that are not required to be scanned.  One of the forms discussed was Discharge Paperwork. Per hospital policy, this form doesn’t have to be signed by the patient, or anyone else. In fact, medical records would prefer you not to the discharge paperwork signed. There is an electronic version that already goes to patient’s medical record. It was made aware that the downtime form is a duplex form with carbon copies that has signature lines. SSS will work on a suitable downtime form.  Problems in getting help with Vendor to fix the scanner in a timely manner. Attached you will find a document that shows the best steps in getting your scanner/fax fixed if broken.

047c2c182c341bc5679d3f43f70fd470.doc2 Page 1 of 2 Ron Reed Critical Infrastructure Assessment 10 minutes

 informed that this should be a part of the downtime kit and to be aware that CSL’s or Charge Nurses maybe asking for this form during yellow or orange alerts. This form is assessing our technology systems and plant service systems

Ron Reed Peds Patient Transport Radiology 10 minutes

 Peds using the pt transport form when transferring patients to radiology, pocket guide were discussed. No questions.

Ron Reed IV Team Workflow 10 minutes

 Discussed IV work flow, most floors the nurse either filled a form out and the MR called or the nurse called and spoke with IV Team. On occasion, MR would take information from nurse and deliver info to the IV team when they called back. Group Issues / Concerns: MR’s and message basket 15 minutes

 Message Baskets discussed, only 9th floor was using message baskets for appointment scheduling. 9th floor is going to check with their leadership as they have come across physicians putting in orders for the apt scheduling and so work is being duplicated. In general for most floors, physicians are using HEO/WIZ order to schedule appointments for patients. Over all message basket use is few and far between. Next Computer Talk will be March 6, 2012.

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