This Is the Template for Minutes s1

Board of Education Regular Meeting May 23, 2013 5:00 PM Kathryn Winn Primary Media Center

1. Call to Order / Roll Call Attendance Taken at 5:00 PM:

Present Board Members: Ms. Carolyn Jones Mrs. Mona Kindoll Mrs. Dru Maiden Ms. Mary Ann Pearson Mr. Rob Spenneberg Dr. Lisa James, Superintendent; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present. Bill Hogan, Assistant Superintendent/CAO was absent for recruiting fair.

2. Superintendent's Report o Dr. James highlighted closing day. This year we had the End of the Year Luncheon catered, which delighted the Food Service Staff. Food and Entertainment was wonderful o Rotarian Academic Banquet was great this year. The income of scholarship was $1.2 Million. Million Dollar babies started a few years back once we broke that one million dollar mark and the scholarships continue to grow. o New hires that are not District new hires however these people will be in our district and affect our students, the Area Technology Center was working with an interim principal Mrs. Mary Stratton for 2012-2013, Tony Jury has been hired as the principal for the Area Technology Center for 2013- 2014. He is coming from Gallatin County and will be a great addition for not only Carroll County Students but for Owen, Gallatin, and Trimble county students as well. The Race To The Top grant, we are to receive a College Career Coach and Rachel (Bates) Mefford has been hired for that position. The position will primarily work with the High School staff and middle School staff to continue College and Career Learning. o Summer Learning program began today. Mr. Root has started working with the students today. Then middle school will begin shortly. o A design meeting with RossTarrant was held today. This has been a very in depth meeting today to discuss electrical, technical, etc…to help us remain focus and on schedule. o The graduation ceremonies went wonderful. We had a few overflow from the high school, however there were extra tickets and everyone was able to see everything. The middle school did have a few more, but it all went off without any issues and many thanks to the technology department for making sure the live streaming worked well.

3. Approval of Agenda Order #60756 - Motion Passed: Approved agenda items 1-15 as presented. Passed 5-0 with a motion by Ms. Mary Ann Pearson and a second by Ms. Carolyn Jones. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

4. Treasurer's Report Jon Conrad, CFO presented an overview of the Financial Report. All reports are part of the official minutes. 5. Public Recognition None at this time.

6. Approval of Consent Agenda Order #60757 - Motion Passed: Approved consent agenda items 6A-6Y as presented. Passed 5-0 with a motion by Mr. Rob Spenneberg and a second by Mrs. Dru Maiden. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

6.A. Approval of Minutes Approved the April 16, 2013 SBDM Board Minutes, April 18, 2013 Board Minutes, and the APril 25, 2013 Board Minutes as presented. 6.B. Approval of Facilities Use 6.B.1. Approval of Facility Use Request Approved the Facility Use Request submitted by David Craig for the Dixie Chixx Softball team to use the CCHS Softball Field and Conditioning Center and CCMS Gymnasium for softball practice that is ongoing as presented. 6.C. Approval of Bills and Salaries Payable Approved the Bills and Salaries payable as presented. 6.D. Employee Notifications KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a). Information presented for notification

New Employees to the District Kimberly Fain; Carrollton, KY; Asst. Coor. Champion; District; 04/29/13

No Longer Employees of the District Shirley Roberts; Food Service Asst. I; Cartmell; 06/30/13 Norma Schaefer; Library Media Clerk; CCHS; 06/30/13-Retiring Whitney Barnes; Primary Teacher; K. Winn; 06/30/13 Andrea Carhart; Instr. Asst.; K. Winn; 04/15/13 Kathy Dawson; Food Service; K. Winn; 06/30/13-Retiring Christina Usleaman; Pathology Asst.; District; 06/30/13 Mark Carlough; CCMS Teacher; CCMS; 06/30/13 Samsel Keith Labrecque; CCHS Teacher; CCHS; 06/30/13 Janey Lewis; CCMS Teacher; CCMS; 06/30/13 Vickie Sampson; Instr. Asst.; CCMS; 06/30/13-Retiring Claudia Banahan; CCHS Teacher; CCHS; 06/30/13 Walter Nelson; ALC Principal; ALC; 06/30/13 Jeff Root; ALC Teacher; ALC; 06/30/13 Debra Cull; Teacher; K. Winn; 06/30/13 Jonnie Supplee; Bus Driver; Bus Garage; 06/30/13 LaVerne Kelley; Primary Teacher; K. Winn; 06/30/13 Bonnie Morris; Cook/Baker; Cartmell; 06/30/13 Mary Ellis Coombs; Music Teacher; Cartmell; 06/30/13 Jessica Dennison; Pre-School Teacher; Headstart; 06/30/13

Transfers Within the District None at this time

Leave of Absence Ellen Jones; LOA 04/17/2013-06/30/2013 Tracie Crawford; LOA 04/23/2013-05/03/2013 Patricia Boots; LOA 04/25/2013 Jan Eldridge; Returned from LOA- 04/22/2013

Employees No Longer Auxiliary Joseph Creager; Girls & Boys Track Coach Joseph Creager; Girls & Boys Cross Country Coach Michelle Montgomery; 9th Grade Basketball Girls Coach

6.E. Approval of the Carl D. Perkins Career & Technical Education Improvement Act Approved the Carl D. Perkins Career & Technical Education Improvement Act Grant for July 1, 2013-June 30, 2014 as presented. 6.F. Approval of the Carroll County Early Childhood Council Grant Approved the submission of the Carroll County Early Childhood Council Grant for 2013-2014 requesting $7,000.00 on behalf of the Carroll County Early Childhood Council to continue the Panther Tots Program as presented. 6.G. Approval of the Activity Fund Budgets for FY2013-2014 Approved the Activity Fund Budgets for the Fiscal Year 2013-2014 for Kathryn Winn Primary, R. B. Cartmell Elementary, Carroll County Middle School, and Carroll County High School as presented. 6.H. Approval of Carroll County Schools and Duplicator Sales Rental Agreement Approved the rental agreement between Carroll County Schools and Duplicator Sales for Kathryn Winn Primary printer/copier as presented. 6.I. Approval of the Duplicator Sales Agreement Approved the Duplicator Sales agreement with Carroll County Schools for a Career Center Copier at $.011 per copy as presented. 6.J. Approval of the Student Insurance Renewal Policy Approved renewing the Student Insurance policy between Carroll County Schools and Roberts Insurance for the 2013-2014 school year for K&K Insurance with Nationwide Life Insurance Company, including a Catastrophic Policy with AXIS Insurance as presented. 6.K. Approval of the Liability Insurance for 2013-2014 Approved the Liability Insurance with Insurance Associates, Inc. for July 1, 2013-July 1, 2014 to renew the District Property, Earthquake, Boiler, General Liability, Errors and Omissions, Auto Fleet, and Umbrella liability policy with Ohio Casualty at a premium of $127,465 as presented. 6.L. Approval of Worker's Comp Insurance Renewal for 2013-2014 Approved the Worker's Comp Insurance Renewal for 2013-2014 with Kentucky Employer's Mutual Insurance for an estimated annual policy premium of $70,290.40 as presented. 6.M. Approval of the 2013-2014 Lindamood-Bell Contract Approved the contract between Carroll County Schools and Lindamood-Bell for the 2013-2014 school year as presented. 6.N. Approval of Agreement between Carroll County Board of Education and Carroll County Head Start Program Approved the agreement between the Carroll County Board of Education acting as Head Start Grantee and Carroll County Head Start Programs to coordinate services to eligible preschool children through state and federal fund. The agreement is based on KRS 157.3175 requirements for full utilization of Head Start in Kentucky as presented. 6.O. Approval of Maintenance Technician IV 2013-2014 Approved a Maintenance Technician IV position for 185 days at 4 hours per day for 2013-2014 as presented. 6.P. Approval of Maintenance Technician IV Job Description Approved the Maintenance Technician IV job description that has #11 under Performance Responsibilities listed as: When maintenance issues arise or are observed, address the problem(s) as need and document the work completed, as presented. 6.Q. Approval of Instructional Assistant II Position Hours worked Approved an Instructional Assistant II Position at the Carroll County Middle School to change from 7 hours a day to 6.5 hours a day for 2013-2014 as presented. 6.R. Approval of the Job Descriptions for Coaches Approved the job description changes for the Baseball Head Coach, Basketball Head Coach, Cross Country Head Coach, Football Head Coach, Girls' Basketball Head Coach, Girl's Golf Head Coach, Soccer Head Coach, Softball Head Coach, Strength Head Coach, Tennis Head Coach, and the Track Head Coach to report to the Athletic Director and Principal as presented. 6.S. Approval of the Memorandum of Agreement between Carroll County Schools and REACH of Louisville Approved the Memorandum of Agreement between Carroll County School District and REACH of Louisville which will partner with the Champions for a Drug Free Carroll County to implement the Drug Free Communities Grant as presented. 6.T. Approval to Surplus Technology Items Approved the surplus of technology equipment, monitors, computer, printers, etc... as presented. 6.U. Approval of Student Overnight Trip Approved an Overnight Student Trip Request for the CCHS Yearbook class to attend a yearbook camp in St. Louis, MO, July 9, 2013-July 11, 2013. The trip will all the students to learn journalism and photo shop techniques from nationally recognized journalism advisers as presented. 6.V. Approval of the Release of Records to State Child Welfare Agency procedure Approved the Release of Records to State Child Welfare Agency Procedure as presented. 6.W. Approval to Surplus and Sell Damaged Calculators Approved the surplus and selling of damaged calculators from the Carroll County High School Math Department to cash4calcs.com as presented. 6.X. Approval of the Carroll County High School Nike Contract 2013 Approved the Carroll County High School Nike/Lowe's All School Deal Contract for the 2013-2016 seasons for athletic purchases. 6.Y. Approval of the 2012-2013 Amended Calendar Approved the 2012-2013 Amended Calendar as presented.

7. Communications To and From the Board None at this time

8. Champion Kids Dr. Lisa James recognized Malachi Corbin for Outstanding Athletic Performance. Malachi was ranked #1 in the State for Middle School Boys Shot Put with his distance of 44-8, he is also Milesplit US First Team Elite (the only Kentucky Boy Shot Put Athlete to achieve this feat in 2013 at this time) Malachi currently ranks #11 in the Nation among Middle School Athletes. He is also ranked #6 in the state in discus with his throw of 109-10. Malachi is a Champion Kid at Carroll County and we are sure to hear more from him in the next few years.

9. Reports from Principals and Directors Gerda Wise (Winn); Dana Oak (CCMS); Ed Nelson (ALC); Pam Williams (Elem. Instr. Supv.); Larry Curell (DPP/COO); Dwayne Smith (Maintenance); Lisa Gault (Food Service); Cindy Johann (Technology) were present to discuss and answer any questions, none were asked. All reports are part of the official minutes.

10. Old Business 10.A. Approval to Reject the first Tennis Court Bids Order #60758 - Motion Passed: Approved the rejection of the Tennis Court Bids, which were bid on March 28, 2013 and tabled at the board meeting for further analysis as presented. Passed 5-0 with a motion by Mrs. Dru Maiden and a second by Ms. Mary Ann Pearson. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

11. New Business 11.A. Approval of the Tennis Court re-bid Order #60759 - Motion Passed: Approved the Tennis Court Re-bid project and award the bid to Tennis Technology Inc., for $103,222.00 as presented. Passed 5-0 with a motion by Mrs. Mona Kindoll and a second by Mr. Rob Spenneberg. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

11.B. Approval of Tentative Budget FY 2014 Order #60760 - Motion Passed: Approved the Tentative Budget for the FY 2013-2014 as presented. Passed 5-0 with a motion by Mrs. Dru Maiden and a second by Ms. Carolyn Jones. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

11.C. Discussion and Action Jerilyn Zapp-Audit Information Order #60761 - Motion Passed: Approved the 2012-2013 audit proposal as presented. Passed 5-0 with a motion by Ms. Carolyn Jones and a second by Mr. Rob Spenneberg. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

12. Student Achievement Kathryn Winn Primary Showcase : Mrs. Wise presented a video for Kathryn Winn Primary to showcase and highlight different areas throughout the school. The Board members commented on the students being engaged with their learning. The classrooms are active but very engaged. Kathryn Winn has really transformed over the years. The teachers and staff have worked very hard to engage the students and work on changing the learning atmosphere.

13. Board Member Planning Calendar June Review strategic plan update Review District and school report cards Review alternative school program Review GED Program Approve High School and Middle School Handbook Revisions

July Review Title I Report Review Title IV Safe Schools Report Approve Policy manual updates and revisions Approve food service fee schedule

14. Executive Session 14.A. Approval to enter Executive Session Order #60762 - Motion Passed: I need a motion to go into executive session pursuant to KRS 61.810(1)(c) at 5:50 p.m. for discussions of pending litigation against the Carroll County School District. Passed with a motion by Mrs. Dru Maiden and a second by Ms. Mary Ann Pearson. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

14.B. Approval to Exit Executive Session and Resume Regular Meeting. Order #60763 - Motion Passed: Approved exiting the executive session and resuming regular meeting at 6:20 p.m. Passed 5-0 with a motion by Mrs. Dru Maiden and a second by Ms. Carolyn Jones. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

15. Adjournment Order #60764 - Motion Passed: Approved adjourning the May 23, 2013 board meeting at 6:20 p.m. Passed 5-0 with a motion by Mr. Rob Spenneberg and a second by Ms. Mary Ann Pearson. Ms. Carolyn Jones Yes Mrs. Mona Kindoll Yes Mrs. Dru Maiden Yes Ms. Mary Ann Pearson Yes Mr. Rob Spenneberg Yes

______Chairperson

______Secretary