Student Contact: Primary Contact Name (Primary Contact Email)

To: Colin Watrin ([email protected]) Student Contact: Primary contact name (Primary contact email) Today’s Date: Date submitted CC: Click here to enter text

An approved Event Planning Memo is required before an event may be held or event space secured. Please complete the relevant sections below and submit the Event Planning Memo for approval to Colin Watrin by email at least 3 weeks prior to the event. You can expect to hear from Student Life within a week. Note: General organization meetings do not require an Event Memo. You can work directly with Arliss Doss ([email protected]) to schedule a room for your meeting. If you would like to have your general meeting advertised in the weekly e-newsletter, please email Colin Watrin.

SECTION 1: EVENT DESCRIPTION Name of Organization(s): Student Org Name Title of Event: Event Title Date(s): Event Date Time(s): Start and Finish Time Type of Event (check all that apply): Event Type If “Bake/Food Sale”: Please describe the type of food being sold ______If “Other”: Please describe ______

Event Description / Text for weekly Student Life Newsletter: (~150 words or less)

Would you like to request this event be mentioned on SU School of Law social media platforms? ☐ No ☐ Yes (approval subject to Marketing and Communications staff) Anticipated Number of Attendees/Participants: Anticipated Number Location Requested: Location Requested If “Other” please describe: ______If “Off Campus” please describe: ______

1 Special Set-up Requested: ☐ No ☐ Yes Describe any special requests for set-up at the event location: Note: Set-up for tabling and bake/food sales is 1 table and 2 chairs in the selected location.

Technology Requests: ☐ None ☐ Mic ☐ Sound system ☐ Podium ☐ Video recording ☐ Audio recording ☐ Other: ______Describe your technology needs (including number of microphones, podiums, etc.):

Parking Needs: ☐ None ☐ Visitor parking required (see below) Number of parking passes needed: ______($4.00/2 hours, per car) Names of visitors Arrival Time Departure Time

SECTION 2: BUDGET Food served? ☐ No ☐ Yes (see below) Describe in detail (include catering or other food to be served at the event): Total cost for food: $

Alcohol Served? ☐ No ☐ Yes (see below) Describe in detail (include costs of bartenders, security, and alcohol permit, if Total cost for applicable): alcohol: $ Note: Food must be served at events with alcohol. The total amount spent on alcohol may not exceed amount spent on food.

Other Expenses? ☐ No ☐ Yes (see below) Describe in detail (include costs for marketing, parking, printing, etc.): Total cost of other *add additional rows below if necessary expenses: $

Total event budget: $

SECTION 3: FUNDING REQUESTS

2 Are you requesting funding for this event? Yes or No? If yes (Check all that apply below)

☐ Student Bar Association: Contribution Request: $ ______See the SBA Funding Guidelines for details: Click here to view SBA Funding Guidelines:

☐ Admissions: Contribution Request: $ ______How does this event relate to the objectives of the admission office?

Office use: ☐ Approved in the amount of $ ______☐ Denied

☐ Access To Justice Institute: Contribution Request: $ ______How does this event relate to the objectives of ATJI?

☐ Deans Office: Contribution Request: $ ______How does this event relate to the objectives of Seattle University School of Law?

☐ Other Funding: Any other sources of funding? If so, describe here.

Note: Contact the Office of Advancement at [email protected] before soliciting funds from alumni or other individuals, foundations, law firms, corporations or other entities.