Excel File Named Your Voice Worksheet Worksheet

“Your Voice” Survey Worksheet Directions

This worksheet is intended to assist schools as they review their initial survey results. Step by step directions will follow with screen shots to ensure the easy completion of this activity. The survey results have been separated by similar schools (Early learning centers, elementary k-5, multi-grade schools k-8, middle schools and high schools.)

Resources Needed  3 page PDF Survey Results for your school (can be found in principals SharePoint www.houstonisd.org/results) Highlight page 2 and 3 to indicate student results and parent results.  Excel file named “Your Voice worksheet” worksheet

Step 1 – Open the excel file and identify the appropriate excel worksheet tab for your grade level configuration.

Step 2 - Click on the box labeled your school name and chose your campus by using drop down arrow next to the box.

Step 3 – Take out your 3 page “Your Voice” survey results. Find the response rate for parents and students on page 1 and place the number in your excel document underneath your school name to the left labeled Parent Response Rate and Student Response Rate.(see screenshot for document below.)

These 2 boxes are found in your excel document.

of 5 Step 4 – Look on your voice worksheet for student and parent and fill in the satisfaction number for column D labeled School Avg. for each of the 6 sections from your survey results (overall satisfaction, academic rigor, campus administration, school environment, school safety and school overall rating). The HISD average for similar schools should already be prepopulated for this section. (Add strongly agree and agree together to get number.)

of 5 Step 5 – Look at column F of your excel worksheet. Now look at your PDF survey results. Determine which one of your survey questions for each section was rated the highest for your campus. This is determined by adding your strongly agree and agree numbers together mentally. Once you have determined which question is rated the highest click on the white box under column F in the excel document below the large green box and highlight the question from the dropdown that you have determined to have the highest score for students. Repeat this same process for the gray box under column F for each section which represents the parents.

Step 6 – Type the number in the white box underneath the yellow box (column h) in your excel document for your school’s student response and type the similar school level number in the white box.(column g) Repeat this process down the page until you complete the green school safety section. Step 7 - Type the number in the gray box underneath the yellow box (column h) in your excel document for your school’s parent response and type the similar school level number in the gray box.(column g) Repeat this process down the page until you complete the green school safety section. Step 8 - Follow this same process for the pink section column J which represents the lowest part of your survey response.( Remember this is to find your lowest responses for strongly agree and agree.)

Step 9 - Once you have completed the green and the pink section your strengths and weakness should automatically be populated at the bottom dark green and red section of the document. (Look at the sample tab to ensure you have completed all sections.)

of 5 Analysis Section (Use to reflect on Your Results)

1. Look at your response rate for your parents and students in your excel worksheet. Look at the color of each as you plugged in your numbers. What are the colors for your response rate? (Red, yellow or green) If you have a red for either number what might you be able to do to increase this response rate for next year? ______

______

2. Look at overall satisfaction for each section under the purple headings. Are there any sections where the difference between your school and similar schools have a negative 10% difference? ______. If yes, this may be an area to identify for improvement. Please write the area on the lines below. ______

______

3. As you look at the orange section of your worksheet is your letter grade for students or parents significantly different for your school when compared to similar schools. _____

If yes, this may be an area to identify for improvement.

4. As you look at the orange section of your worksheet is your number significantly lower (more than -10%) for the number of students or parents that would recommend your school. This may be an area for improvement on your SIP.

5. Look at column I for campus strengths. Are there any numbers that are highlighted red in column I? Is this a strength if you are still below your similar schools by 10%? How can you use this to improve your perception data?

6. Look at section at the bottom of column F labeled strengths for students and parents. Are there patterns you see in the strengths for your campus?

7. Look at column M for campus strengths. Are there any numbers that are highlighted red in column M? What can you say if the number in column M is red and it is an area for improvement?

8. Look at section at the bottom of column J labeled areas for improvement for students and parents. Are there patterns you see in the areas for improvement for your campus?

of 5 ______

______

9. Is there a theme that you see in your survey response across the worksheet? Is there a big difference in the parent responses and the student responses?