Local Government Guidelines Form 8-16

Local Government Guidelines Form 8-16 January 1, 2014

Construction Checklist PIN: County: Federal Project No.: State Project No.: The following checklist is intended to serve as a guide to assist the local government during the construction process. This list contains basic requirements for most types of construction projects. The local government should check the Local Government Guidelines and the TDOT Circular Letters for requirements pertaining to individual construction projects. Requirement Details Comments Local Government issues work Copies to: order  CEI  Contractor  TDOT Regional Construction  Local Program Development Office (LGG – Chapter 8) LG/CEI schedules Pre- Notify: Construction Conference (schedule  TDOT Reg. Const. or TDOT at least 2 weeks in advance) Consultant  TDOT Reg. Materials & Tests  TDOT Civil Rights  Contractor/Subcontractors (CL 105.06-04)  Utilities, etc. LG/CEI sends plans and copy of Copies to: proposal (min. 7 days prior to Pre-  TDOT Regional Construction Con Meeting)  TDOT Reg. Materials & Tests (LGG – Chapter 8) LG/CEI issues Pre-Con Meeting Copies to: Minutes  All attendees  Local Program Development Office (LGG – Chapter 8) Contractor submits required Refer to LGG Chapter 8 documents to LG/CEI at Pre- Construction Conference LG/CEI Issues Starting Notice on Copies to: the 1st day work is performed on  Local Program Development Office project  TDOT Regional Construction  TDOT Reg. Materials & Tests (LGG – Chapter 8) LG/CEI Inspects and maintains All inspectors must be qualified/certified Daily Work Reports throughout life as required. All documentation must be of project on TDOT Local Government Forms (LGG – Chapter 8) (TDOT SOP 1-1 and 1-2) LG/CEI performs Materials Testing TDOT SOP 1-1 and SOP 1-2 and gives 72 hour notice to TDOT Materials & Tests for Independent Page 1 of 2 Local Government Guidelines Form 8-16 January 1, 2014

Requirement Details Comments Assurance & Verification tests Contractor submits asphalt and Submit to: concrete mix designs for approval  TDOT HQ Materials & Tests prior to use on project Contractor submits subcontracts for Submit to: approval prior to sub working on  LG / CEI project Contractor submits weekly Submit to: Payrolls  LG / CEI (CL 1273-02) LG/CEI performs monthly Copy to: contractor employee interview and  Project file verifies payroll information (CL 1273-03) LG/CEI issues monthly progress Before payment is issued: payments to Contractor  Contractor payrolls must be up-to- date  Labor Interviews must be on file  All Material certifications and/or test reports must be on file for documented installed quantities  All materials must come from approved sources on TDOT’s QPL (LGG Chapter 8) or Producer/Supplier List LG/CEI completes Monthly Copies to: Construction Report  Contractor (LGG Chapter 8)  Surety LG/CEI performs Final Inspection Copy to: w/ TDOT when all work is complete  Prime Contractor (LGG Chapter 8) LG/CEI issues Completion Notice Copies to: when project is complete and  Local Program Development Office punch list items have been  TDOT Regional Construction addressed. Completion date to be  TDOT Reg, Materials & Tests noted in Daily Work Report.  TDOT Civil Rights (CL 105.15-01) LG/CEI/Contractor prepares Documents include: Contract Finalization Documents  Final Estimate  Overrun/Underrun Explanations  End of Job Certificate  CC-3(s) (LGG Chapter 8)  Material Certification Letter