Movement Report for Ship on Entering and Leaving the Gulf of Aden and the Somali Waters

Annex 1 Movement Report for Ship on Entering and Leaving the Gulf of Aden and the Somali Waters Date of Report: ______dd/mm/yyyy Note: to be reported 7, 5, 3, 2 or 1 day(s) before arriving the reporting line(s) Static Information of Ship Name of Ship Chinese Flag HONG KONG* Port of Registry HONG KONG English Ship Type Call Sign MMSI IMO No. Model of Inmarsat C Inmarsat C Number Deadweight Length of Ship Model of SSAS SSAS Number Mean Draft Freeboard Inmarsat B/M Number Inmarsat F Nmber (Tel/Fax) (Tel/Fax) Economic Speed Maximum Speed in Gulf of Aden MiniM Number (Tel/Fax) Ship's Email and Somali Waters Address Other Methods of Contact Full Load No. of Crew Name and Nationality Nationality of Crew (specify the Displacement of Ship's Master number of crew for each nationality) Displacement at this voyage No. of Passengers Nationality of Passengers (specify the number of passengers for each nationality) 3 Load Condition Fully loaded / Partially loaded / In ballast* Type of Cargo Name of Main Cargo Quantity of Cargo (tonne/m /TEU) Whether Security Consultant placed on YES / NO* Whether firearms / ammunition YES / Whether there YES Whether there is access to communication YES / NO* board. If YES, number and nationality for protection of life or property NO* is a citadel / equipment in citadel. If yes, please of Security Consultant placed on board placed on board onboard NO* fill in type of equipment and contact number. Last Port of Call and Country Next Port of Call and Country Port of Destination and Country Name and Address of Name of Contact Person for Shipowner 24-hour Contact Telephone No. and Shipowner (Company) (Company) and Methods of Contact Facsimile No. of Shipowner (Company) Specify reasons for applying for If request escort team onboard from navy ship, please navy excort specify the helicopter landing or hovering position Dynamic Information of Ship Ship’s Noon position and time zone (ship clock 1200 hours) Course Speed Ship’s Noon position and time zone of the next day (ship clock 1200 hours) Distance to reporting line (A*/B*) at noon on the day of reporting ETA at reporting line (A*/B*) and time zone (observe the Convoy schedule time) ETA Reporting line A / B* Whether intend to join the convoy or not: YES / NO * If Yes, which convoy ? ETA at rendezvous position:

Version on 20130322 * Delete as appropriate Note: Reporting line A - Longitude 57º E for westbound ships; Reporting line B – Latitude 15º N for southbound ships 1. Under the current policy, Hong Kong registered ships when transiting the Gulf of Aden should join the Chinese Navel Vessels Escort Arrangement if protection is sought.

2. Hong Kong shipowner of non Hong Kong registered ships may also apply for Chinese naval escort services by submitting the applications to the Beijing MRCC through the flag state embassy in Beijing under the following e-mail address: [email protected] / [email protected] Tel: 86 10 652 92221 Fax: 86 10 652 92245

3. To gauge the demand of Hong Kong registered ships seeking assistance from Chinese naval warships, ships scheduled to transit the Gulf of Aden are reminded of the need to submit a “ship movement report” via e-mail to the Hong Kong Marine Emergency and Maritime Rescue Coordination Centre (HKMRCC). The email address of HKMRCC is [email protected]. This “ship movement report” should be submitted 7 days in advance prior to the ship’s ETA at the reporting lines. Further information and the “ship movement report” can be found from the following paths: http://www.mardep.gov.hk/en/pub_services/pdf/cnvea.pdf

http://www.mardep.gov.hk/en/pub_services/pdf/cnvea_form.doc 4. In completing the “ship movement report”, ship’s masters and the shipowner should ensure that the particulars of their ship, especially details of communication means are correctly entered. Early information on the estimated ship movement should be provided with reasonable accuracy. “Ship movement report” with incorrect particulars will be returned for re-submission, which will delay the application. Before sending the application, the masters and the shipowner should clearly confirm that they would join the navy escort.

5. Shipowner is strongly advised that joining vessels should select their time of escort convoy according to the announced schedule and take the initiative to adjust their speed for appropriate time of arrival. Shipowner should submit the application 7 days in advance prior to the ship’s ETA at the reporting lines. The ETA at reporting line (A/B) should be aligned with the announced schedule. Shipowner should also submit at least 2 days in advance confirmation of the time of the escort convoy intended to join in order to avoid applying of joining the escort convoy on arrival to the reporting line.

6. While transiting the Gulf of Aden, ship’s master should ensure that their ship is maintaining a 24 hours continuous communication watch. The communication equipments are in working condition for maintaining external communication, in particular with the escorting naval warships. For coordination purpose, joining vessel should establish communication with the escort naval warships 24 hour before arriving the reporting lines.

7. Vessels joining the convoy shall follow the instruction of the Chinese escorting naval warships and shall not make early departure from the convoy without consent.

8. While transiting the Gulf of Aden, the Inmarsat-C system on board should communicate via the Indian Ocean Satellite (IOR) and select the Beijing Land Earth Station as the receiving station so that the ship’s communication can be recorded by the monitoring system.

9. Other than the Marine Department “ship movement report”, the alternative reporting form (船舶报告单) from the China Shipowners’ Association website which mainly used by Chinese

Version on 20130322 ships, should be completed in Chinese language with the exception of ship’s name and the e-mail address.

Version on 20130322