UAMS Program Coordinator Organization (PCO) s1

UAMS Program Coordinator Organization

Tuesday, April 3, 2007

Members Present: (From sign in sheet): Lisa Blair, Jolynda Bowman, Paula Brown, Rachel Bull, Amanda Dozier, Lori Farley, Tamara A. Gill, Marcia Goodrich, Renee Gordon, Marian Hart, Diana Hershberger, Tanya Hogan, Dorothy Hopkins, Amy Keeland, Ashley Lavender, Linda Lindsey, Esther Mahnken, Brenda McCallie, Miranda Morris-Bisbee, Connie Ocampo, Shirley Oswald, Linda Ray, Malinda Scott, Monica Shirlee, Kelly Simon, Teresa Taylor, Sue Williams.

Guests: Mike Petty, Ann Norwood.

Members Absent: Emily Argue, Kim Bell, Dionne Carter, Phyllis Coleman, Serena Davis, Linda Deloney, Patricia Edstrom, Dustin Foster, Karen Hare, Sherry Holt, Vanessa Jackson, Mary Janes, Trammell King, Sarah Lane, Michelle Lewis, Carol Ann Massanelli, Hallie McGinley, Jan Mckee, Nancy Miller, Kennetha Newman, Wyvonne Ora, Athena Ozment, Lisa Pulliam, Stacy Riddling, Julie Robinson, Susan Rose, Tammy Rowan, Kim Ruple, Barbara Southerland, Tammy Taylor, Kim Thomas.

Welcome Everyone Tamara Gill welcomed everyone and thanked Julie Wagner and Twin City Bank for the wonderful lunch and door prizes.

Julie Wagner, spoke briefly on Twin City Bank:  Arkansas owned and operated  Will come to the doctors for convenience  Will set up auto-debits  17 branches  Mortgage company involved with bank (residents should get pre-approval before house hunting.  Experienced bankers  Local loan decisions  Credit card company

Marcia Goodrich, PCO chair, welcomed and introduced the new program coordinators: Miranda Morris-Bisbee – IM Cardiology Stacy Major, IM Rheumatology (will start April 16, 2007)

Info from the DIO: Ann Norwood reported on  Be attentive to Dwana Mckay and the Housestaff office needs o Contracts o Labels (for new housestaff) o New housestaff packets need to be back by May 21st. o Open to suggestions for help in expediting  New Innovations Newsletter  May 15th – Evaluations and Duty hour training  June 30th – Housestaff testing  June 30th – Evaluations and Duty hours in use  See Newsletter for training dates and times  Top 8 Program-Directed changes in Institutional Requirements – July 1, 07  Program Coordinators are responsible for the Institutional Requirements

If you would like a copy of the Top 8 program changes or need any other information concerning ACGME, please contact Ann Norwood at [email protected] or 501- 526-7962.

Web CT Resident Courses: Mike Petty will send updates to everyone concerning incomplete WebCT courses. These courses need to be completed in the first 6 months of residency or fellowship.  6 weeks before the new residents/fellows start they will now have access to WebCT to begin completing their courses.

How to get what you need/want: Moderators: Ashley Lavender, Esther Mahnken, Teresa Taylor, Tamara Gill, and Kelly Simon lead an open discussion/brainstorming session on how to get what you need/want. Many questions were asked and answered. Such as: 1. What do new residents need to do, or have, by the time they begin their appt at UAMS/VA and what do coordinators need to do for them? Is there a checklist? There’s a timeline in the Program Coordinator’s handbook. The VA doesn’t have a timeline, but need to have the resident apply and sign contract. 2. Is there an introduction to New Innovations for New Coordinators: All coordinator’s can contact Anna Moses with any questions regarding New Innovations. She can also set up classes for you. 3. How do we find the guidelines for what information we “must” provide in the residency/fellowship handbook? In the Program Coordinator handbook there is an outline. Current list is under review. Esther will update and send out a new one. 4. Does UAMS offer a time management class and if not where can I find one? Contact Human Resources or there is a system entitled: GO System – Get Organized which is available at $149.00 pp. 5. How long do you have to keep files? On previous residents must keep a folder and every folder must have the final evaluation. 6. Whenever I get stuck with an excel or word document difficulty, I don’t know who the local “experts” are that use these programs that I can call. Kelly will make a list for computer programs and will forward to everyone. 7. How do we know what the “rules” are in recruiting (i.e. what we can/can’t say, what we can/can’t pay for?) Linda Ray will forward a copy of “Illegal Interview Questions” to everyone. Concerning paying: Some departments pay for food, lodging, and transportation, while others do not. That is up to the department and their budget.

If you have any other questions, please forward them to Marcia or any of the moderators.

Marcia adjourned the meeting at 1:00 p.m. Mark your calendars for the next PCO meeting: Tuesday, May 1, 2007, 12:00 noon, in Ed. II, 8th floor, Room 121.

Please make plans to attend.

Linda Ray, Recorder 03/29/07