Parks Inter-Account Authorization

MARS Form – MARS 38 04/04/18

When an employee stays at a State Park for official business, they must use this form if they want to interaccount their expenses. This form is to be mailed to the Park after making reservations and a copy submitted to the Park upon check-in to allow the Parks agency to interaccount charges to the traveler’s home agency.

FIELD DESCRIPTION

Document Number Pre-printed eight-character document number. Enter the complete Document ID on each continuation page corresponding to the original document. Traveler ID Enter the nine-digit social security number or Federal ID number of [Vendor ID No. -Vendor Suffix] the traveler. This number is checked against the Vendor File to determine if the traveler is eligible for travel reimbursement. Enter the applicable two-digit vendor suffix number that identifies multiple mailing addresses for a single vendor, if necessary. Traveler Name Enter the name of the traveler submitting this expense report. Name should appear as it appears on traveler’s personnel record. State Park Enter the name of State Resort Park to be charged. Period ___to___ Enter dates of stay at the State Resort Park. Travel Authorization (TE) Enter assigned travel authorization number for this trip. Confirmation Number Enter park assigned confirmation number when reservations made. Bill To: CABINET, AGENCY, Enter the name of the CABINET, AGENCY, and ORGANIZATION to ORGANIZATION be charged on the Inter-account document. Mailing Address for Inter- Enter the address of the Cabinet, Agency, Organization to be charged account on the inter-account document. Authorized By: / Date Signature of Agency Head authorizing this inter-account request and date signed. Accommodations: Lodge Check box identifying the type of accommodation used by the Room, Cottage, Available traveler.

Make four copies of this document to be distributed as follows: Copy 1 & 2 – Give to clerk at Check-in. Copy 3 – Retained by Agency. Copy 4 – Send to Park after making reservation.

Statewide Accounting Services – Forms Manual Page 1 of 1