Agenda Item No s2

Agenda Item 6– APPENDIX 1

SUMMARY OF DECISIONS FOR SCRUTINY AND REVIEW FOR PERIOD 21 February 2014 – 9th July 2014

1. Decisions of the Cabinet Date of Subject of decision Decision(s) Committee 06.05.2014 Torfaen County Cabinet: Borough Council Heritage Strtegy 1. Approved the adoption of the Torfaen 2014-17 County Borough Council Heritage Strategy 2. Noted the current action plan which supports it 3. Noted the impact of funding and resources which will affect the proposed implementation of the action plan and 4. Delegated authority to the Chief Officer to implement and make all necessary changes to the action plan during its lifetime.

06.05.2014 Construction Of The Approved the award of a contract and the Expanded Household issuing of a letter of intent to the highest Waste Recycling scoring tenderer (Contractor No. 1) for the Centre, Panteg Way, construction of the expanded/improved New Inn, Pontypool – Household Waste Recycling Centre (HWRC). Contract Award

10.06.2014 Application To 1. To not approve the application to modify the Register A Public Council’s Definitive Map and Statement of Footpath Between Public Rights of Way by adding a public Llantarnam Road footpath between Llantarnam Road, And Newport Road, Llantarnam and Newport Road, Llantarnam Llantarnam 2. To inform the applicant of the Council’s decision and advise them of their right to appeal to the Welsh Government (Planning Inspectorate).

08.07.2014 Application To 1. Approved the application to register the Register A Public route between St. Luke’s Road and the rear of Footpath – St. Lukes Newland Court as Public Footpath No. 289 as Road To Rear Of shown on the map in Appendix 2 to the report. Newlands Court, 2. Granted approval to confirm the order, Pontnewynydd, provided no objections are received within 42 Pontypool days from the publication of the notice.

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 2. Decisions of the Leader and Decisions of the Deputy Leader relating to Neig hbourhood Services Date of Decision Decision(s) Decision number 1.5.2014 EEE/2014-05 Blaeanavon Regeneration Partnership: Endorsement of Partnership Recommendations April 2014 Approval and endorsement of the Blaenavon Regeneration Partnership Group’s recommendations to support a range of projects which will be implemented within the current financial year. These projects will be the last delivered by the Partnership and include Ken Jones artwork, Blaenavon town centre marketing banners, Blaenavon town business prospectus, repair/purchase of town centre heritage bins, decoration of external railings to Blaenavon Workmen’s Hall cottage.

6.3.2014 NS/2014/403( Exemption From Tendering Under Contract DL) Standing Orders-Extension Of Contract Street Lighting Maintenance. Approval given for an exemption from the tendering provisions of Contract Standing Orders under 3.2(b) and 3.4 to the existing Street Lighting Maintenance Contract for 3 months 1 April to 30 June 2014. Approval given to extend the existing Street Lighting Maintenance Contract for 3 months from 1 April 2014 to 30 June 2014.

3. Decisions of the Executive Member for Neighbourhood Services Date of Decision Decision(s) Decision number 5.3.2014 NS/2014/403 Exemption From Tendering Under Contract Standing Orders-Extension Of Contract Street Lighting Maintenance. Approval given for an exemption from the tendering provisions of Contract Standing Orders under 3.2(b) and 3.4 to the existing Street Lighting Maintenance Contract for 3 months 1 April to 30 June 2014. Approval given to extend the existing Street Lighting Maintenance Contract for 3 months from 1 April 2014 to 30 June 2014.

5.3.2014 NS/2014/404 Smoke-Free Playgrounds Approval of the introduction of smoke-free signage in e council owned and maintained playgrounds which is being introduced in an attempt to discourage smoking in these areas.

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST Date of Decision Decision(s) Decision number 12.03.2014 NS/2014/405 Service Standards for Waste Approval given to the Service Standards for waste and the formal publication of the standards on 1st April 2014.

18.03.2014 NS/2014/406 Leasing Of All Sports Facilites Approval given for officers to issue leases to all sports Clubs throughout the County Borough that use Council owned facilities.

23.04.2014 NS/2014/407 Outcome of the Review of the Council’s School Crossing Patrol Service Approval given for the implementation of the outcome of the review of the Council’s School Crossing Patrol Service, including all necessary statutory consultations.

30.04.2014 NS/2014/408 Report on Local Transport Fund, Road Safety Grant and Safe Routes in Communities Grants 2014-2015 Noted the award of Local Transport Fund, Road Safety Grant and Safe Routes in Communities funding from the Welsh Government. Approval given to the expenditure of the funding award as detailed in this report.

28/05/2014 NS/2014/409 Service Contract – Maintenance And Provision Of Street Lighting And Illuminated Traffic Signs

Noted the continuation of the joint working arrangements related to the maintenance and provision of street lighting and illuminated signs and that Torfaen County Borough Council will 3tilize the service contract entered into by Monmouthshire County Council as lead authority for the provision of its street lighting maintenance.

02.07.2014 NS/2014/411 Neighbourhood Services Fees and Charges – 2014/15 Approval of the proposed increase to fees and charges for activities provided by Neighbourhood Services as outlined in Appendix 1 to 4 of the report, to be applied from 1 April 2014

02.07.2014 NS/2014/412 Managing Grass Cutting on Banks and Slopes Approval of the change of maintenance to change the maintenance regime of grass banks and slopes throughout Torfaen.

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 4. Decisions of the Executive Member for Housing, Planning and Public Protection Date of Decision Decision(s) Decision number

5. Decisions of the Executive Member for Education Date of Decision Decision(s) Decision number 25.06.2014 ED78/240614 Funding Implications for Adult and Community Learning Service Approval given to the Assitant Chief Executive (Communities) to implenment adjustments of the preferred approach set out in the report.

6. Decisions of the Chief Executive, Deputy Chief Executive and Assistant Chief Executives relating to Neighbourhood Services Date of Decision Decision(s) Decision number 17.06.2014 2014/CX/35 Exempt Report

01.07.2014 2014/ACXC/36 Restructure of the Adult and Community Learning Service Approval of consultations with the staff employed in the Adult and Cummunity learning service to discuss the revised staffing structure and risk of redundancy. To restructure the service and ring fence posts to existing staff.

03.07.2014 2014/ACXC/37 Flexible Retirement Approval of the flexible retirement arrangements of the centre manager, to reduce to a 4 day working week for the reasons outlined in the report.

7. Key decisions taken by the Chief Officer Neighbourhood Services Date of Decision Decision(s) Decision Number 5.03.2014 NS/2014/685 Highways Agreement –Section 278 Highways Act 1980 – Penygarn Road, Pontypool Approval given to instruct Legal Services to enter ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST into a Section 278 Agreement under the Highways Act 1980.

27.02.2014 NS/2014/686 Exemption from tendering under contract standing orders – Extension of Contract Street Lighting Maintenance Exemption granted from the tendering provisions of Contract Standing Orders under 3.2(b) and 3.4 to the existing Street Lighting Maintenance Contract for 3 months 1 April to 30 June 2014.

07.03.2014 NS/2014/687 Supply And Installation Of 81 No. Vertical Blinds To Pontypool Indoor Market. Approval of the contract award to Solar Sunshades to carry out the works, for the sum of £97,489.91 as referred to in Appendix A of the report.

16.03.2014 NS/2014/688 Minor Restructure of Property Services (Construction Group) to facilitate Voluntary Redundancy Approval given to consult with staff on a proposal to undertake a minor restructure of the Construction Group within Property Services to facilitate a voluntary redundancy request.

20.03.2014 NS/2014/689 Local Investment Fund (Morgan’s of Usk) Approval that a Local Investment Fund totaling £8,700 be offered to the above-named company.

20.03.2014 NS/2014/690 Extinguishment (Part) and Diversion (Part) of Public Footpath No.3 at the site of the Former Trevethin Comprehensive School Approval for an Order to be made for an Extinguishment (Part) and a Diversion (Part) under Section 257 of the Town & Country Planning Act 1990 in respect of Public Footpath No. 3, Penygarn, as shown on the plan attached to the report. Approval that the order be confirmed if there are no objections; and Approval that the costs for processing the order be recovered from the Barratt Homes (South Wales) Ltd.

20.03.2014 NS/2014/691 Torfaen Vehicle Restraint Replacement 2014 Approval given for Horan to be appointed as Contractor for the provision of the Authorities Vehicle Restraint Replacement 2014.

31.03.2014 NS/2014/692 Approval Of Exemption From Tendering Under Contract Standing Orders For The Purchase Of A Softward Modeule To Manage And Bill Energy Usage Within Pontypool Indoor Market Approval of the exemption from the tendering provisions of Contract Standing Orders CSO 3.2 (a) ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST so that a contract can be awarded for the supply and installation of a TEAM Sigma tenant billing module.

20.03.14 NS/2014/693 Exemption from Tendering Under Contract Standing Orders and Award of Contract for Drystone Walling and Volunteer Training Approval that exemption is granted from the tendering provisions of Contract Standing Orders (subject to the approval of the Deputy Leader]) to the proposed decision to award a contract for dry stone walling and volunteer training to Martin Rathbone as set out in the report.

26.03.2014 NS/2014/694 Term Contract for Maintenance of Traffic Signal Control Equipment and Associated Facilities 1st April 2014 – 31st March 2018 Approval that Centregreat Limited be appointed as contractor for the provision of the Authority’s term contract for the maintenance of traffic signal control equipment and associated facilities.

07.04.2014 NS/2014/695 Diversion of Public Footpath Nos.42,43 and 53 and Extinguishment (Part) of Public Footpath NO.54 at Llanfechfa Grange Hospital, Llanfrechfa

Approval that an Order be made for a Diversion of Public Footpath No’s 42, 43 and 53 and the Extinguishment (Part) of Public Footpath No 54 under Section 257 of the Town & Country Planning Act 1990 as shown on the plan attached to the report;

Approval that the order be confirmed if there are no objections;

Approval that the costs for processing the order be recovered from the Building Design Partnership of the Aneurin Bevan Health Board. 09.04.2014 NS/2014/696 Regrading of Senior Technician within Highways Traffic and Engineering Group

Approval of the regrading of the Senior Technician post and change of title of the post to Senior Traffic Management Technician.

09.04.2014 NS/2014/697 Proposed New Tenancy Springboard Business Innovation Centre Approval of the granting of a new 12 month tenancy agreement to STG Aerospace Ltd for unit 12 Springboard Business Innovation Centre.

09.04.2014 NS/2014/698 Allowance of Town Council Rental Income to Support Blaenavon Workmen’s Hall

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST approval in principle of the movement of funds in support of Blaenavon Workmen’s Hall Committee; and Approval of the redirection of the income achieved from 101 High Street Cottage to the Management Committee of Blaenavon Workmen Hall’s budget.

17.04.2014 NS/2014/699 Cattle Grazing on Lapwing Field in Garn Lakes Local Nature Reserve (LNR)

Approval of the recommendation to allow cattle to graze at the lapwing field in Garn Lakes Local Nature Reserve between 1 June 2014 and 31 December 2014 subject to the grazing licence being prepared on suitable terms as advised by the Estates and Valuation Manager.

17.04.2014 NS/2014/700 Continuation of Posts of Kerbcraft Assistants within the Authority

Approval to extend the contracts of the externally funded posts of Kerbcraft Co-Ordinator and two Kerbcraft Assistants until 31st March 2015.

27.05.2014 NS/2014/701 Town Centre Performance Report For Pontypool

Approval of the performance measures to be included in the Town Centre Performance Report.

28.04.2014 NS/2014/702 Torfaen Museum Trust Service Delivery Contract and service Specification 2014/15

Noted the updated Service Delivery Contract and Service Specification between Torfaen Council Borough Council (TCBC) and Torfaen Museum Trust (TMT) for the delivery of museum services in the County Borough.

Approval of the updated service specification details for 2014/15.

09.05.2014 NS/2014/703 Feasibility Work To Consider The Relocation Of Blaenavon Library & Blaenavon Community Heritage And Cordell Museum To Blaenavon Workmens Hall

Agreed to the commencement of work to investigate the feasibility of permanently re-locating Blaenavon Library and the Blaenavon Community Heritage & Cordell Museum to Blaenavon Workmen’s Hall; and if considered feasible, delivery of the re-location to secure saving for financial year 2015/16.

Agreed to present a report to Cabinet outlining the ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST findings of the feasibility review, to provide details on the costs of the proposal and its funding stream, and to request that the existing library building is declared surplus.

22.04.2014 NS/2014/704 Exempt Report

22.04.2014 NS/2014/705 Procurement of 4 Medium Sized Tipper Vehicles

Approval of the purchase of 4 x medium tippers at a total contract value of £52,600 from Lookers Cardiff.

07.05.2014 NS/2014/706 Minor Restructure Of Property Services (Construction Group) To Facilitate Voluntary Redundancy

Approval of a minor restructure within the Construction Group of Property Services.

30.04.2014 NS/2014/707 The Library, Economy, Enterprise and Environment Services Restructure

Approval of the amended structure for the Library and the Economy, Enterprise and Environment Services as shown in Appendix A of the report, and the implementation of the restructure, including the relevant recruitment and redundancy procedures.

06.05.2014 NS/2014/708 Highway network and Highway Development Control group re-structure Approval of the proposed restructure including the agreement of the method of utilisation of additional identified corporate funding, the commencement of consultation and subject to no major issues being raised during the consultation process, approval of the proposed restructure including the relevant recruitment procedures.

30.04.2014 NS/2014/709 Amendment to the Regional Transport Planning (Wales) 2006 and Guidance to Local Transport Authorities –Local Transport Plan 2015 – Response to Welsh Government Consultation Approval to forward the report as the comments of Torfaen County Borough Council on the Amendment to the Regional Transport Planning (Wales) Order 2006 and Guidance to Local Transport Authorities – Local Transport Plan 2015.

07.05.2014 NS/2014/712 Highways Adoption –Section 38 Highways Act 1980: Burtons Place, Llantarnam, Cwmbran.

Approval that Burtons Place be adopted from the ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST junction with Llantarnam Road in a north easterly and then north westerly direction for an approximate total distance of 93 metres, including the turning head, 1.8 metre wide footways either side of the carriageway and around the north western and south eastern sides of the turning head, 1 metre wide marginal strip on south western side of turning head, marginal strips either side of the junction with Llantarnam Road, ‘Give Way’ sign, street lighting, highway drainage and all ancillary features.

09.05.2014 NS/2014/713 Extension Of The Fixed Contract For The South East Wales Local Investment Fund

Approval of the extension of the fixed term contract of the existing Local Investment Fund Monitoring Officer post; the inclusion of technical support and monitoring responsibilities within the role for the delivery of the activities within the Torfaen Economy and Enterprise Strategy including the Enterprise Facilitation project; and to re-name the post as Technical Support and Monitoring Officer for the Economy, Enterprise and Tourism Team. 09.05.2014 NS/2014/714 Employment of Consultant - Community Heritage Engagement Specialist

Approval of the procurement of Mrs. C E Dovey- Evans as Community Heritage Engagement Consultant for the World War One, Heritage Lottery Fund (HLF) project entitled “Digital Stories”. 08.05.2014 NS/2014/715 Review Of The Support / Administrative Function And Structure Across Neigbourhood Services

Approval of the proposals outlined in the report which were developed based on thorough analysis of information provided by key stakeholders across Neighbourhood Services and will provide the service with a more effective, adaptable support structure.

Approval of the proposed consultation and subsequent implementation of the recommendations within the report, if no major changes are deemed appropriate following the consultation. 14.05.2014 NS/2014/716 Tidy Towns: 2014-15 Tidy Towns Project Bid Applications

Approval of the submission of the proposed project led funding bids to Welsh Government (WG) to benefit from a collaborative working approach and the environmental improvements that can be achieved through delivery of the Tidy Towns Grant. 21.05.2014 NS/2014/717 Highways Adoption - Section 38 Highways Act

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 1980 Kiln Close / Clos Odyn, Pentwyn. Pontypool

Approval of the adoption of Kiln Close / Clos Odyn as follows:

(i) From a point 40 metres east of the junction with Pentwyn Road in a south westerly direction for an approximate total distance of 136 metres including the turning head, 1.8 metre wide footways either side of the carriageway and around the turning head, street lighting, highway drainage and all ancillary features. (ii) The cul-de-sac for an approximate total distance of 45 metres, including the Housing Square, 1.8 metre wide footways either side of the carriageway and around the Housing Square, street lighting, highway drainage and all ancillary features. (iii) The 1.8 metres footway on Pentwyn Road from the south western boundary of the site in a northerly and then easterly direction along the accommodation road for an approximate total distance of 192 metres. (iv) The left hand visibility splay at the junction of the accommodation road with Pentwyn Road.

All as indicated on Drg. No. 046A

21.05.2014 NS/2014/718 Highways Adoption - Section 228 Highways Act 1980 Kiln Close / Clos Odyn, Pentwyn, Pontypool

Approval of adoption of the unadopted access road forming part of Kiln Close / Clos Odyn as follows:-  From the junction of Pentwyn Road in a north easterly direction for total distance of 70 metres including the carriageway,  1.8 metre wide footway around the northern radius of the junction then in a northerly direction as far as the car park fronting Pentwyn Terrace,  1 metre wide grassed marginal strip from the footway as far as the south western boundary of no 23, Pentwyn Terrace, street lighting, road gullies and all ancillary features.

All as indicated on Drg. No. 046

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 28.05.2014 NS/2014/719 Highway Maintenance Needs Based Programme And Local Government Borrowing Initiative – Works Programme 2014/15

Approval of the programmes of work for both the Needs Based Schemes for 2014/15 and the Local Government Borrowing Initiative Highway Maintenance Schemes 2014/15.

27.05.2014 NS/2014/720 Skills for the Action Hlf Project Placement of Trainee Wardens

Approval granted to allow three trainee wardens from the Brecon Beacons National Park Authority to be placed with Torfaen County Borough Council as part of the Skills in Action project.

27.05.2014 NS/2014/721 Lion Street, Burford Street, Broad Street, Lower Broad Street, Market Street, Commercial Street, Ivor Street, Old William Street, Blaenavon World Heritage Day – Closing A Section Of Road For A Community Event

Approval of a request from the Economy and Renewal team to temporarily close the above named roads to hold and/or undertake activities associated with the World Heritage Day.

27.05.2014 NS/2014/722 Osborne Road, George Street, Commercial Street, Crane Street, Market Street, Glantorvaen Road, Park Road, St James Field, Hanbury Road, Clarence Street, Pontypool Pontypool Carnival 2014 – Closing A Section Of Road For A Community Event

Approval of a request from the Arts Development Officer, Neighbourhood Services to temporarily close the above named roads to hold and/or undertake activities associated with the Pontypool Carnival 2014. 02.06.2014 NS/2014/723 Diversion Of Public Footpath No 35 At The Civic Amenity And Waste Management Site At Panteg Way

Approval of:  an Order for a Diversion of Public Footpath No. 35 under Section 257 of the Town & Country Planning Act 1990 as shown on the attached plan;  the order being confirmed if there are no objections;  the costs for processing the order being recovered from Property Services. ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 04.06.2014 NS/2014/724 Highways Adoption - Section 38 Highways Act 1980 Clos Y Goedllan, Garndiffaith, Pontypool Approval that Clos Y Goedllan be adopted as follows:-

(i) From a point 99 metres north east of the junction of Severn View with Hillcrest in a northerly direction for an approximate total distance of 150 metres, including the turning head, traffic calming features, 1.8 metre wide footways either side of the carriageway and around the turning head, street lighting, highway drainage and all ancillary features.

(ii) The cul-de-sac in a south easterly direction for an approximate total distance of 27 metres, including the turning head, 1.8 metre wide footways either side of the carriageway and around the turning head, street lighting, highway drainage and all ancillary features.

All as indicated on Drg. No. 053

09.06.2014 NS/2014/725 Pontypool Townscape Heritage Initiative - Go Wales Graduate Placement

Approval to host a graduate placement under the Welsh Assembly Government’s Go Wales scheme to support the work of the Council’s Pontypool Townscape Heritage Initiative and Building Conservation Service.

09.06.2014 NS/2014/726 Receptionist Post At Springboard Business Innovation Centre hat the Chief Officer Neighbourhood Services approves the recruitment of the vacant post of Receptionist at the Springboard Business Innovation Centre.

09.06.2014 NS/2014/727 Response To The Call For Evidence From The Expert Panel Who Are Considering Public Library Services In Wales Approval of the submission written by the Torfaen Library and Information Manager in response to the call for evidence of the Expert Panel review into public Library Services in Wales and that it be sent to the Panel before the deadline of 20th June 2014.

11.06.2014 NS/2014/728 Provision Of Planter For Ponthir Community ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST Council Approval of a gateway planter project for Ponthir Community Council, to include space for their community messages. 11.06.2014 NS/2014/729 Review Of The Support / Administrative Function And Structure Across Neigbourhood Services

Approval of the report and the proposals contained within it and the proposed consultation and subsequent implementation of the recommendations within the report, if no major changes are deemed appropriate following the consultation.

13.06.2014 NS/2014/730 Refurbishment of George Street Primary School

Approval of the award of the contract of works to the lowest tenderer, GKR Maintenance & Building Co. Ltd for the sum of £234,019.44.

16.06.2014 NS/2014/731 Forgotten Landscapes Partnership Finance And Project Support Officer Approval of the recruitment of a Finance and Project Support Officer for the Forgotten Landscapes Partnership (FLP).

13.06.2014 NS/2014/732 Flying Start Provision At West Monmouth Comprehensive School

Approval of the award of the contract of works to the lowest tenderer, GKR Maintenance & Building Co. Ltd, for the sum of £158,119.14

23.06.2014 NS/2014/735 Ysgol Gymraeg, Cwmbran – New Nursery Unit And Associated External Works

Approval of the contract awarded to the Wernick Hire Ltd. to carry out the Works, in the Sum of £258,374.00.

24.06.2014 NS/2014/736 Report On Exemption From Tendering Under Contrat Standing Oreders For Leadership In Public Services Programme

24.06.2014 NS/2014/737 Cwmavon Road, A4043 Blaenavon - Abersychan The (Mic Morris) Torfaen Ten Road Race 2014 – Closing A Section Of Road For A Community Event

Approval of a request from the Sports Development Team, Regeneration Services to temporarily close the above named roads to hold The (Mic Morris) Torfaen Ten road race 2014. ______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST 03.07.2014 NS/2014/738 Implementation Of Traffic Regulation Orders – Various Locations

1. Approval of the commencement of statutory consultation and advertisement procedures for the various traffic regulation orders as detailed above, 2. subject to no valid or un-withdrawn objections being received, Legal Services be instructed to make and seal the traffic regulation orders.

08.07.2014 NS/2014/739 Change Of Status For Temporary Part Time Library Assistant

Approval for a temporary part-time Library Assistant to be slotted into the hours vacated following the restructure appointment as a full-time Library and Information Professional of another part-time Library Assistant (whose hours are part of the permanent rosta). In addition to then recruit to the hours made vacant as a result of this transfer of hours.

15.06.2014 NS/2014/740 Provision of PALC Bus Bay

Noted that it had been agreed that there would be a delay in the implementation of the PALC Bus Bay scheme, construction would start after the school summer holidays.

______THIS DOCUMENT IS AVAILABLE IN LARGER PRINT UPON REQUEST