East Hanover Township, Lebanon County

East Hanover Township, Lebanon County Municipal Building 1117 School House Road Annville, PA 17003

April 24, 2017

The Board of Supervisors met here in regular session at 7:30 pm. Chairman - Matt Hetrick Present Vice-Chairman - Edward Heagy Present Secretary/Treasurer - Dennis Grubb Present

The meeting was called to order by the Chairman, Matthew Hetrick. Hetrick led the group in the Pledge of Allegiance to the American Flag.

The minutes of the March 27, 2017, Township were presented for approval. Heagy motioned to accept the minutes as presented, Grubb 2nd the motion and with all three Supervisors voting in favor, the minutes were approved.

Payment of Bills The following payments were presented for approval:

Township checks #5957 through #5998 in the amount of $35,097.60 Automatic withdrawals in the amount of $1,889.01 Ono Sewer Fund checks #2732 through #2735 in the amount of $1,783.14 Ono Sewer – Capital Expenditure No Checks were written from this account in April Recreation checks #1163 through #1171 in the amount of $2,633.13 Recreation – New Dev. check No Checks were written from this account in April State check #199 in the amount of $789.09 Fire Tax Account checks #174 through #175 in the amount of $278.47 Gaming Revenue check No Checks were written from this account in April

On a motion made by Grubb, 2nd by Heagy and with all three Supervisors voting in favor, the afore-mentioned bills were approved for payment.

Solicitor’s Report – Attorney Matt Karinch Reporting Re. David Ober Hearing - Attorney Karinch advised that a hearing was held on March 30, 2017 @ 8:30 a.m. before Judge Jones, regarding the fowl on Ober’s property. Karinch expressed appreciation to neighbors, Spitler and Stichler, for offering testimony at the hearing. Ober will be required to remove the last three birds from the property and pay a $1,000 fine. Additionally, he is instructed to pay attorney fees of almost $1,700. Ober must pay the afore-mentioned amounts within 60 days.

Spitler offered his thanks to the township for handling the matter.

Road Foreman’s Report – Howard Lerch Reporting Lerch advised that the road crew has been busy with the following: -Repaired roadways with cold patch -Getting mowers ready for the upcoming season -Closed Pine Road and Swatara Road for a day due to high water -Continue working on traffic signs to bring them into compliance -Sealing cracks on various roadways

Lerch advised that the bid package for the Cold Spring Road Project that is being put forth through the Dirt and Gravel Roads Program is now available. A mandatory, pre-bid meeting will be held at the job site on May 9th @ 10:00 a.m. Bids for Stone and Oil Proper advertisement was made to receive bids for stone and oil products. Lerch, Grubb and Sheila Seaman met at the Township Building at 4:00 pm on this date to open bids. The findings are as follows:

Item # Description Asphalt Hammaker Pennsy Supply Bid Winner Maintenance Solutions STONE Item 1 3,000 tons PDT Spec. 2A Agg. Pennsy Aggregate ASSHTO No Bid No Bid 12.78* Supply Item 2 5,000 tons PDT Spec. #3A Pennsy Aggregate ASSHTO No Bid No Bid 15.40* Supply 3 Item 3 4,000 tons PDT Spec. #2 Pennsy Aggregate ASSHTO No Bid No Bid 23.00* Supply 67 Item 4 3,000 tons PDT Spec. Pennsy Aggregate ASSHTO No Bid No Bid 23.00* Supply 57 Item 5 4,000 tons PDT Spec. #1B Pennsy Aggregate ASSHTO No Bid No Bid 24.00* Supply 8 Item 6 500 tons Anti-skid No Bid No Bid 12.78* Pennsy Supply Item 7 200 tons R-4 Limestone No Bid No Bid 17.91* Pennsy Supply

*Denotes Low Bid Item # Description Asphalt Hammaker Pennsy Supply Bid Winner Maintenance Solutions OIL Item 1 25,000 Gals 1.79 1.71* No Bid Hammaker E-3 Emulsion Item 2 25,000 Gals 1.94 1.88* No Bid Hammaker E-3M Emulsion Item 3 1,000 Gals FOB No Bid No Bid No Bid N/A E-3 Emulsion Item 4 1,000 Gals FOB No Bid No Bid No Bid N/A E-3M Emulsion Item 5 5,000 Gals No Bid No Bid No Bid N/A RC-250 Asphalt Item 6 1,000 Gals FOB No Bid No Bid No Bid N/A RC-250 Asphalt Item 7 200 Ton Superpave Asphalt Pennsy mixture design No Bid No Bid 50.82* Supply 25 mm, PG 64-22 Binder 0.0 to <0.3 million ESALS Item 8 200 Ton Superpave Asphalt Pennsy mixture design No Bid No Bid 55.33* Supply 19 mm, PG 64-22 Binder 0.0 to < 0.3 million ESALS Item 9 200 Ton Superpave Asphalt Pennsy mixture design No Bid No Bid 57.66* Supply 9.5 mm, PG 64-22 Wearing 0.0 to < 0.3 million ESALS *Denotes Low Bid

Based on the afore-mentioned bid results, Grubb motioned to award Stone Items 1, 2, 3, 4, 5, 6 and 7, and Oil Items 7, 8 and 9 to Pennsy Supply. Heagy 2nd the motion, and with all three Supervisors voting in favor, the motion passed.

Grubb also motioned to award Oil Items 1 and 2 to Hammaker. Heagy 2nd the motion, and with all three Supervisors voting in favor, the motion passed.

Re. Salt Shed Construction - Heagy inquired of Lerch as to whether-or-not he had obtained bids on the salt shed. Lerch advised that he had spoken with one lady regarding the matter. However, that individual hasn’t gotten back to him yet. Lerch also indicated that the Township would need to apply for a building permit for the project.

Planning Commission Report – Tom Ehrhart Reporting Re. Lillian Seaman Trust Plan – Ehrhart advised that the Planning Commission recommends approval of this plan, contingent with the waiver for non-development. Grubb motioned to approve the plan, Heagy 2nd the motion, and with all 3 supervisors voting in favor, the motion passed. Ehrhart indicated to the Board that the Planning Commission will begin reviewing matters for their Comprehensive Plan Review. Property Maintenance/Zoning Violations Lerch advised that a complaint was received after last month’s Township Meeting about the condition of the property located at the corner of Swatara and Ono Roads. Lerch recommended that Grubb go to look at the property to determine if any action is necessary. Grubb indicated that he will check into the matter.

NL Emergency Services – Matt Hetrick Reporting Re. Workman’s Comp. Update - Hetrick had no update regarding this matter.

Hetrick advised that written reports were received from the NL Emergency Services for March 2017 and for the 1st Qtr. of 2017 regarding the services provided by that agency.

Hetrick stated that the new agency is still waiting on Lebanon Co. judges to approve the merger to be officially established.

MS4 Waiver – Dennis Grubb Reporting Grubb advised that Jason Smith, from Hanover Engineering, is working on the waiver for the Township. No further update was available on the matter.

Murray School Re. Insurance Coverage for the Murray School – No update received.

Annville Township Police Department – Matt Hetrick Reporting Hetrick advised that a request has been received from the Annville Township Police Department asking that the Ono Fire Company Fire Police assist them with traffic direction for their annual Memorial Day Parade. Heagy moved to approve this request, Grubb 2nd the motion, and with all three supervisors voting in favor, the motion passed.

Ono Sanitary Sewer Report Re. Ono Pump Station – A written report was received from Joshua Kreiser, Pump Station Operator. Kreiser indicated in the report that all is operating normally at the pump station. Also, the wet well is scheduled for routine cleaning on the first Monday in May.

Fort Indiantown Gap Report - Mr. David B. Weisnicht, Deputy Operations Manager Reporting Weisnicht advised that 70,000 soldiers have trained on the Gap so far this year. (as of 4/18/17) Mortar shooting will take place between the dates of May 4-7. Weisnicht stated that Ft. Indiantown Gap is the 2nd busiest heliport in the U.S. Army.

Re. Post Closing as a Public Throughway – Weisnicht advised that they are moving ahead with the plan to close off the post as a public throughway. The 1st phase has taken place, which was to channelize a lot of the roads around the Gap. They will be putting up 2 gates in the future. One will be located on Fisher Ave. between the Lt. Governor’s residence and Funck’s Family Restaurant. A visitor’s center will also go there. Folks will be diverted through the visitor’s center to get permission to enter onto the Gap. They are doing this to protect the workers and soldiers on the Gap. Weisnicht feels this will probably have a 2 year timetable to complete. The 2nd gate will be located on Fisher Ave. somewhere in the area of Alice’s Alterations. Route 443 will remain opened to the public, but will be routed from the direction of the Casino and then proceed up over Moonshine. Weisnicht advised that they will accompany the need for emergency use of Fisher Ave. when 81 is closed down during traffic emergencies.

Weisnicht advised that they are almost finished with the prescribed burn season on the Gap.

Recreation Report Re. H.M. Levitz Memorial Park – Ross Henderson Henderson provided the Supervisors with a report on the annual Easter Egg Hunt which was held on April 8, 2017. 56 people signed up for the event. 41 people showed up for the event. Henderson indicated that approximately 10% of the total number of folks invited through the East Hanover Elementary School actually attend the Easter Egg

Recreation Report Continued… Hunt. Henderson asked the Board to consider if they want to continue having the event. The cost to run the event was only about $100.

Henderson advised that regular maintenance continues at the park.

The next event at the park will be Monday, June 5th, when the seniors from Northern Lebanon High School will come to the park for the annual work day. Henderson indicated that he will be in need of: -1 triaxle load of playground mulch -Regular mulch -Drinks, Donuts and Pizza to feed the youth Henderson will provide more detailed information on the approximate cost for these items at the May Township Meeting.

Henderson advised that he is starting to prepare the driveway at the cabin for paving. He requested that Lerch come in and do some grading. He also requested that Lerch be allowed to begin to gather bids for this project – paving the driveway at the cabin. Heagy advised Lerch to get prices for the paving and then the Board would look at it at the May meeting.

Grubb stated that he received a report from someone advising that they appreciate how well the park is cared for …..he thanked Henderson for a job well done there.

Ono Fire Company Report No representative was present. No written report submitted.

State Police Report No representative was present. No written report submitted.

Resident’s Forum (Please state your name & address before speaking) No comments were raised.

2016 Audit - Final Reports Received Hetrick advised that the hard copies of the annual audit for 2016 have been received and are available for anyone who wished to review them to do so.

2017-2018 Insurance Policy – Final Copy Received Hetrick advised that the final copy of the 2017-2018 Insurance Policy has been received.

Correspondence/Other Items The following correspondence has been received and was available for inspection: Pennsylvania’s Lebanon Valley -April 18th Open House PSATS Twp Legal Def. Partnership -Spring 2017 Newsletter Comcast -Channel Changes Dauphin County Planning Commission -45 Day Review, 2017 Draft Update to Dauphin Co. Comprehensive Plan PSATS -April 24th Meeting (Health Care and Pension) Ron Fouche’ -MS4 issue Comcast -Channel Changes DEP -Inspection Report – FTIG PSATS News Bulletin -April 2017 Newsletter PSATS -PSATS Youth Award Contest Met-Ed -Area installation of Smart Meters Larson Design Group -Notification of Request for Water Obstruction Permit - Bridge Replacement Project

Upcoming Meeting Dates: The next meeting of Board of Supervisors will be held on Monday, May 22, 2017 @ 7:30 p.m.

April 2017 - List of Checks – General Fund

Date Check # Description Amount 04/03/17 5958 Bryan Blatt 1,591.06 04/03/17 5959 Daryl Emrich 277.87 04/03/17 5960 Howard Lerch 1,982.10 04/03/17 5961 Joshua Kreiser 1,762.89 04/03/17 5962 Larry Shuey 626.50 04/03/17 5963 Dennis L. Grubb 118.26 04/03/17 5964 Ross Henderson 709.80 04/03/17 5965 Sheila M. Seaman 228.40 04/03/17 5966 Dennis L. Grubb 88.28 04/03/17 5967 Edward L. Heagy 88.28 04/03/17 5968 Matthew S. Hetrick 132.41 04/03/17 5969 Ross Henderson 440.17 04/03/17 5970 Howard Lerch 1,153.33 04/03/17 5971 Samuel G. Weiss, Jr. 750.00 04/12/17 5972 Principal Funds 75.92 04/12/17 5973 Principal Funds 2,333.05 04/12/17 5974 Bryan Blatt 1,332.22 04/12/17 5975 Howard Lerch 1,520.24 04/12/17 5976 Joshua Kreiser 551.68 04/12/17 5977 Larry Shuey 235.05 04/12/17 5978 Sheila M. Seaman 269.59 04/23/17 5979 Kreiser Fuel Service 89.00 04/23/17 5980 Meyer Oil Company 1,031.30 04/23/17 5981 Goodyear 56.40 04/23/17 5982 AmeriHealth Casualty 2,172.40 04/23/17 5983 Hoerner’s Service Station 59.00 04/23/17 5984 MJR Equipment 111.57 04/23/17 5985 Triple K. Fleet Services 2,006.44 04/23/17 5986 PA One Call System 35.78 04/23/17 5987 BHM Farm Equipment 111.50 04/23/17 5988 New Enterprise Stone 102.35 04/23/17 5989 Chemung Supply Co. 1,451.00 04/23/17 5990 Crystal Springs 20.69 04/23/17 5991 American Ins. Administrators 16.00 04/23/17 5992 Seal Master/Allentown 4,771.00 04/23/17 5993 Verizon 206.29 04/23/17 5994 Verizon Wireless 273.35 04/23/17 5995 Matthew M. Karinch 1,085.00 04/23/17 5996 Greater Lebanon Refuse Authority 21.75 04/23/17 5997 Jonestown AG Supply 55.88 04/23/17 5998 Candoris Technological 248.00 04/26/17 5999 Bryan Blatt 1,332.22 04/26/17 6000 Howard Lerch 1,531.28 04/26/17 6001 Joshua Kreiser 736.41 04/26/17 6002 Larry Shuey 462.03 04/26/17 6003 Dennis L. Grubb 118.27 04/26/17 6004 Matthew S. Hetrick 132.42 04/26/17 6005 Sheila M. Seaman 414.61 04/26/17 6006 Ross Henderson 709.79 04/26/17 6007 Ross Henderson 348.43 04/30/17 6008 Principal Funds 299.97 04/26/17 6009 Verizon 195.38 04/26/17 6010 Matthew M. Karinch 175.00 04/26/17 6011 Met-Ed 571.73 04/26/17 6012 Chemung Supply Co. 572.44 04/26/17 6013 Kreiser Fuel Service 104.00 TOTAL $37,895.78

April 2017 – “ACH Transactions” – General Fund

Date Check # Description Amount 04/05/17 ACH PA Dept. of Revenue 377.90 04/12/17 ACH Jonestown Bank & Trust Co. 1,036.18 04/12/17 ACH PA UC Fund 21.00 04/12/17 ACH Keystone Municipal 302.95 04/12/17 ACH PA Dept. of Revenue 150.98 04/26/17 ACH PA Dept. of Revenue 239.24 04/26/17 ACH Jonestown Bank & Trust Co. 6,703.88 TOTAL $8,832.13

April 2017 – Ono Sewer Project – Checking Account

Date Check # Description Amount 04/23/17 2732 Hanover Engineering 51.00 04/23/17 2733 Verizon 35.15 04/23/17 2734 Met-Ed 531.91 04/23/17 2735 Commonwealth of PA 1,165.08 04/23/17 2736 Verizon 35.71 TOTAL $1,818.85

April 2017 – Ono Sewer Project – Capital Expenditure Fund

No Checks were written from this account in April 2017.

April 2017 - Recreation Fund Checks

Date Check # Description Amount 04/23/17 1163 Jono Hardware, LLC 1,152.51 04/23/17 1164 Kreiser Fuel Service 42.54 04/23/17 1165 Espenshade’s Plumbing 303.70 04/23/17 1166 Umberger’s of Fontana 228.98 04/23/17 1167 Verizon 74.99 04/23/17 1168 Sattazahn Refuse Removal 155.00 04/23/17 1169 Hackman Fire Equipment 91.00 04/23/17 1170 Met-Ed 546.41 04/23/17 1171 Pure-Test Water Lab 38.00 04/26/17 1172 Verizon 74.42 04/26/17 1173 Ehrlich 364.00 04/26/17 1174 Sattazahn Refuse Removal 155.00 TOTAL $3,226.55

April 2017 – Recreation Fund Checks (New Development – Recreation Fees)

No Checks were written from this account in April 2017. April 2017 - State Fund Checks

Date Check # Description Amount 04/23/17 199 Pennsy Supply 789.09 TOTAL $789.09

April 2017 – Fire Tax Fund Checks

Date Check # Description Amount 04/23/17 174 Kreiser Fuel Service 110.05 04/23/17 175 East Hanover Twp – Fuel Reimbursement 168.42 TOTAL $278.47

April 2017 – Gaming Income Fund Checks

No Checks were written from this fund in April 2017.

APRIL 2017 DEPOSITS

General Fund – Checking Date of Deposit Description Amount 04/15/17 District Justice 453.99 04/15/17 District Justice 759.77 04/15/17 Recorder of Deeds 832.51 04/15/17 Lebanon Co. Commissioners – Del. Taxes 141.78 04/15/17 Lebanon Co. Commissioners – Del. Taxes 63.77 04/15/17 East Hanover Twp – Fire Tax - Fuel Reimbursement 129.95 04/15/17 Williams Pipeline – Land on McGillstown Road 1,750.00 04/24/17 Transfer from Prime Investor 30,000.00 04/26/17 Commonwealth of PA 400.00 Lebanon County Treasurer – Municipal R.E. Tax 6618.35 Interest .15 TOTAL $41,150.27 General Fund–Prime Investor Date of Deposit Description Amount Keystone Municipal Collections – EIT - Current 15,190.04 Interest 13.14 TOTAL $15,203.18

List of Deposits Continued….

Traffic Impact Fee - West – Checking Acct. Date of Deposit Description Amount Interest .00 TOTAL $.00 Fire Tax Fund – Checking Date of Deposit Description Amount Lebanon County Treasurer – Fire Tax 13,236.87 Interest 2.23 TOTAL $13,239.10 State Fund – Checking Date of Deposit Description Amount Transferred from Prime Investor 0 Interest .04 TOTAL $.04 State Fund – Prime Investor Date of Deposit Description Amount Commonwealth of PA – Liquid Fuels Funds 0 Commonwealth of PA – Road Turnback 0 Interest 9.07 TOTAL $9.07 Recreation Fund – Checking Date of Deposit Description Amount 04/17/17 Park Customers 2,495.00 Interest .06 TOTAL $2,495.06 Recreation Fund – Prime Investor Date of Deposit Description Amount Interest .08 TOTAL $.08 Recreation – Levitz Park Trust Fund Date of Deposit Description Amount Interest Received .21 Dividends Received 0 TOTAL $.21 Recreation - New Development Fees Date of Deposit Description Amount Interest .10 TOTAL $.10

Ono Sewer Project – Checking Acct. Date of Deposit Description Amount 04/17/17 Usage Fees, Reservation Fees & Penalties 5,980.00 Interest 4.94 TOTAL $5,984.94 Ono Sewer Project – Capital Expenditure Acct. Date of Deposit Description Amount Interest .55 TOTAL $.55 Gaming Income Fund – Checking Acct. Date of Deposit Description Amount Commonwealth of PA – Slots 0 Commonwealth of PA – Table Games 0 Interest 11.01 TOTAL $11.01

ACCOUNT BALANCES

General Fund Balances

General General Traffic Impact Fee Checking Prime Investor (West) 04/01/17 Balance $19,497.10 $531,081.23 $2,160.62 April Deposits 41,150.12 15,190.04 0 April Interest .15 13.14 0 Total April Funds $60,647.37 $546,284.41 $2,160.62 April Expenses -37,895.78 0 0 April Withdrawals -8,832.13 -30,000.00 0 04/30/17 Balance 13,919.46 516,284.41 2,160.62 Misc. Adjustment 0 0 0 05/01/17 Balance $13,919.46 $516,284.41 $2,160.62

Ono Sewer Fund Balances

Ono Sewer Fund Ono Sewer Fund Checking Account Capital Expenditures 04/01/17 Balance $197,401.41 $66,131.74 April Deposits 5,980.00 0 April Interest 4.94 .55 Total April Funds $203,386.35 $66,132.29 April Expenses -1,818.85 -0 April Withdrawal -0 -0 04/30/17 Balance 201,567.50 66,132.29 Misc. Adjustment 0 0 05/01/17 Balance $201,567.50 $66,132.29

State Fund Balances

State State Checking Prime Investor 04/01/17 Balance $5,069.43 $367,825.05 April Deposits 0 0 April Interest .04 9.07 Total April Funds $5,069.47 $367,834.12 April Expenses -789.09 0 April Withdrawal 0 0 04/30/17 Balance 4,280.38 367,834.12 Misc. Adjustment 0 0 05/01/17 Balance $4,280.38 $367,834.12 Recreation Fund Balances

Recreation Recreation Recreation Recreation Checking Prime Investor H.M. Levitz New Development Park Recreation Fees Trust Fund 04/01/17 Balance $6,927.71 $9,856.38 $25,067.73 $6,481.68 April Deposits 2,495.00 0 0 0 April Interest .06 .08 .21 .10 April Dividends 0 0 0 0 Total April Funds $9,422.77 $9,856.46 $25,067.94 $6,481.78 April Expenses -3,226.55 0 0 0 April Withdrawal 0 0 0 0 04/30/17 Balance 6,196.22 9,856.46 25,067.94 6,481.78 Misc. Adjustment 0 0 0 0 05/01/17 Balance $6,196.22 $9,856.46 $25,067.94 $6,481.78

Fire Tax Fund Balance

Fire Tax Fund Checking

04/01/17 Balance $88,480.89 April Deposits 13,236.87 April Interest 2.23 Total April Funds $101,719.99 April Expenses -278.47 April Withdrawal 0 04/30/17 Balance 101,441.52 Misc. Adjustment 0 05/01/17 Balance $101,441.52

Gaming Revenue Fund Balance

Gaming Revenue Checking 04/01/17 Balance $446,642.57 April Deposits 0 April Interest 11.01 Total April Funds $446,653.58 April Expenses 0 April Withdrawal 0 04/30/17 Balance 446,653.58 Misc. Adjustment 0 05/01/17 Balance $446,653.58

With no further business to discuss, Grubb motioned to adjourn the meeting. Heagy 2nd the motion, and with all three supervisors voting in favor, the meeting was adjourned at 8:02 p.m. Respectfully Submitted,

Sheila M. Seaman Administrative Assistant