ITU Triathlon Continental Cup and Championships Post-Event Reporting Document for Technical Delegates (TD)

 Indicates satisfactory or well done  Indicates improvement required n/a Indicates no applicable

A combined   indicates that some elements were satisfactory and some need improvement. A comment must accompany any. The report is intended to assist LOC and ITU in the always challenging job of improving our events and presenting the sport at the best possible level for athletes, media, television, sponsors and spectators.

Once the report is finalized, please forward for approval to Gergely Markus, ITU Sports Director ([email protected]). Once the Report is approved, a copy will forward to the Continental EB, Continental Technical Committee Chair, ITU Technical Committee Chair, the Host NF and the LOC.

Event: Location: Date: LOC: Technical Delegate: Race Referee: Assistant Technical Delegate: Chief Technical Official: Medical Delegate: Report ‘s submission date:

GENERAL

1. Event Details Data 1.1 Start Times Women Men Sports Department  Continental Events’ Post Race Report  2017 version 1 Paratriathlon (if applicable) 1.2 Water Temperature (all events) 1.3 Air Temperature (all events) 1.4 Athletes’ briefing presentation Please attached the ppt. file to this report 1.5 Accurate Swim course distances Swim exit to Transition Bike course Total bike course’ elevation Run course Total run course’ elevation 1.6 Paratriathlon Swim course accurate distances Swim exit to pre- (if applicable) transition Swim exit to Transition Bike course Total bike course’ elevation Number or sharp corners in the bike (≥ 90 degrees) Run course Total run course’ elevation Number or sharp corners in the run(≥ 90 degrees) 1.7 Economic impact Number of participating athletes (all events) Number of team officials Number of volunteers Number of spectators

2. General Overview   Comments… 2.1 Safe and fair 2.2 Spectator friendly 2.3 Media friendly 2.4 Sponsor services 2.5 Event ‘Look and Feel’ 2.6 Legacy for community

3. LOC Documents   Comments… (knowledge and implementation) 3.1 ITU/LOC Contract

3.2 Insurance certificate 3.3 Water Quality test results

Sports Department  Continental Events’ Post Race Report  2017 version 2 3.4 Other licenses and permits 3.5 ITU Event Organiser’s Manual 3.6 ITU Competition Rules 3.7 ITU Uniform Rules 3.8 ITU Branding Guidelines 3.9 ITU Sport Presentation Manual

4. LOC Strengths   Comments… 4.1 LOC Contacts / Resources in community 4.2 LOC Commitment 4.3 Professional Staff a. Event General Manager b. Event Operations staff c. Competition Manager d. Media Services staff e. Athlete Services staff f. Accounts Manager Sponsor and Protocol Director 4.4 Event office/headquarters – professional office with adequate equipment provided by LOC 4.5 Adequate, Trained volunteers

TECHNICAL COURSE OPERATIONS

5. Stadium Design   Comments 5.1 Clover leaf design and stadium-like setup 5.2 Grand stands 5.3 Medical facilities and access routes planned 5.4 Spectator viewing areas and spectator flow 5.5 Media areas and media flow 5.6 VIP hosting facility / appropriate access and viewing 5.7 Big Screen positioning and usage (if applicable) 5.8 Wheel chair accessible

6. Swim Course/Start   Comments… 6.1 GPS / Laser measurement confirmed 6.2 Distance to first buoy – 300m

Sports Department  Continental Events’ Post Race Report  2017 version 3 6.3 Turn angles a. Greater than 90° b. Buoy construction 6.4 Water temperature posted 3 days prior to event and updated daily 6.5 Swim exit a. Width b. Surface condition c. Carpeted d. Exit visibility e. Path from swim exit to transition 6.6 Pontoon/Platform start a. Width b. Spacing c. Numbering d. Carpeted 6.7 Depth measurements (whole course) 6.8 Start procedures- equipment provided 6.9 Officials boat(s) 6.10 Media boat(s) 6.11 Video: start, turns, exit 6.12 Water safety personnel 6.13 Marine Life / Hazards removed or marked 6.14 Paratriathlon (if applicable) a) Presenting athletes from most severe impairment to less severe. b) Sea conditions – surf zones c) In water start and no exit if 2nd loop exists. d) Wetsuit at all water temperatures. e) No overlapped by Age Groupers. f) Minimum depth of water at all points on the course should be 1 meter. g) Swim exit assistants. h) Swim cap identification. i) Location of pre-transition area. j) Staggered start

7. Transition   Comments… 7.1 Final bike and uniform check 7.2 Racks and spacing 7.3 Athlete name/number/country flag 7.4 Smooth Corners 7.5 Boxes– for race gear – everything else to athlete storage area 7.6 Mount, Dismount Line / Zone clearly

Sports Department  Continental Events’ Post Race Report  2017 version 4 marked 7.7 Carpeted 7.8 Paratriathlon (if applicable) a) Final bike and uniform check. b) Pre-transition to be situated as close as possible to the swim exit. c) Pre-transition on a wide flat space, fenced off from the spectators and away from the athletes’ flows. d) Folding chairs provided in the transition area. e) Spacing according to the ITU CR. f) Transition zone’s surface.

8. Bike Course   Comments… 8.1 Road surface, topography, technical challenges, laser/ GPS measurement 8.2 Course swept and clear 8.3 Traffic controlled and road closure safety 8.4 Wheel stations 8.5 Whistles and flags – caution areas for pedestrians, media, officials 8.6 Lap counting boards 8.7 Lapped athletes 8.8 Number of motorcycles available for technical officials 8.9 Motorcycles “lens drafting” – proximity to athletes 8.10 Paratriathlon (if applicable) a) No maximum gradient of over 12%. b) Minimum overlapping from AG athletes. c) Width of the road/corners. d) Course secured and closed to traffic. e) Penalty box (locations, signage)

9. Run Course   Comments… 9.1 Road surface, topography, technical challenges, laser/ GPS measurement 9.2 Km markers 9.3 Aid Stations (locations, distance between, equipment) 9.4 Lap counting boards 9.5 Penalty box (location, signage) 9.6 Paratriathlon (if applicable) a) Wheelchair accessible course. No maximum gradient of over 5%. At the steepest point.

Sports Department  Continental Events’ Post Race Report  2017 version 5 b) All steps must be eliminated. c) Ramps are required to be placed over curbs to overcome the obstacle. d) Non a trail type run courses. e) Run course to be wide enough to allow a wheelchair athlete and another athlete space to pass each other. f) Penalty box (locations, signage) g) VI Free leading zones (locations, signage) h) Aid stations trained to serve VI athletes. i) Coaches' areas

10. Finish Area   Comments… 10.1 Gantry position and width (5m) 10.2 Distance from gantry to media stand (min 15m) 10.3 Finish line markings 10.4 Photo finish camera 10.5 Position of timing equipment 10.6 Media stand and Mixed zone 10.7 Post race interview set up 10.8 Professional and clean look

11. Recovery Area   Comments… 11.1 Near the finish area 11.2 Appropriately staffed 11.3 Sufficient shade available and cool down equipment (cool baths) 11.4 Sufficient water, replacement fluids, fruit available 11.5 Professional and clean look

ITU PROTOCOL - SPORT PRESENTATION

12. Sport Presentation   Comments… 12.1 Athlete introduction and opening ceremony 12.2 Commentary to spectators and VIPs 12.3 PA System/speaker placement and sound levels 12.4 Music selection and sound levels

Sports Department  Continental Events’ Post Race Report  2017 version 6 12.5 Language – English and host

13. Medal Ceremony   Comments… Presentation 13.1 Set-up and location 13.2 Branded backdrop as per Branding Guidelines 13.3 Presentation protocol rehearsed 13.4 Announcer / Presenter protocol 13.5 Processional music available for ceremony and introduction 13.6 Flags, anthems, flowers and champagne available 13.7 Representatives of ITU, the City and local sponsor present, appointed as per ITU protocol 13.8 Timeliness 13.9 Paratriathlon (if applicable) a) Medal for all categories and guides b) Wheel chair accessible podium

OPERATIONS, ADMINISTRATIONAND SERVICES

14. Athlete Services   Comments… 14.1 Event Information distribution to athletes, media and sponsors 14.2 LOC and ITU Website accuracy 14.3 Airport Information Booth 14.4 Hotel Athlete Information Booth and athlete hospitality area 14.5 Language and translation services 14.6 Timing of briefing

Sports Department  Continental Events’ Post Race Report  2017 version 7 14.7 Suitability of briefing venue a. PA system b. Seating c. Refreshments and bottled water 14.8 On site ‘Athlete Lounge’ a. Location b. Furnishings c. Food service d. Volunteers 14.9 Check in Procedure a. Adequate volunteers and officials b. Timing appropriate c. Bike check equipment available d. Secure bike parking area 14.10 Secure Clothing storage area 14.11 Access to toilets and adequate number of toilets 14.12 Paratriathlon (if applicable) a) Proper credentials for personal handlers, and swim exit assistants, b) Handlers’ briefing and training conducted by the TD. c) Athletes’ race packages d) Wheel chair accessible athletes’ briefing venue 14.13 Paratriathlon classification (if applicable) a) Executive Summary/Overview Notes: (Classification Logistics) Recommendations: b) Classifier Travel, Transportation, Notes: Accommodation and Food Recommendations: c) Pre-competition communication (with Notes: LOC, ITU and Classifiers) Recommendations: d) Classification Schedule (preparation, Notes: communication of schedule, managing changes and times) Recommendations: e) Classification Venue and set up Notes: (locality, facilities) Recommendations:

Sports Department  Continental Events’ Post Race Report  2017 version 8 f) ITU and LOC Support Notes: Recommendations: g) Administrative and Technical Support Notes: Recommendations: h) Classification operations (pre. and Notes: during competition) Recommendations: i) Classification Statistics/Outcomes Notes: (Summary) Recommendations: j) Protest Information Notes: Recommendations: h) Follow-up Actions Notes: Recommendations:

15. Medical Services   Comments… 15. 1 LOC Medical Name: Director Email Address: 15.2 Emergency evacuation plan approved by TD 15.3 Medical Plan approved by TD 15.4 Local hospital notified 15.5 Ambulances on site and on course 15.6 LOC Medical Director cooperation with ITU Medical Director and or ITU TD 15.7 Medical facility a. Tent size b. Number of cots and blankets c. Ice and fridge d. Wading cool down pools (in hot weather) 15.8 Medical equipment and supplies 15.9 Qualified Personnel 15.10 Communication system (dedicated medical radio channel) 15.11 Medical access to finish area 15.12 Medical access and exit from course 15.13 Medical services on course

Sports Department  Continental Events’ Post Race Report  2017 version 9 15.14 Transportation for medical personnel 15.15 Medical personnel clearly identified 15.16 Accidents at the event (If yes, please submit the medical records and the police reports with your report)

16. Anti-Doping Control   Comments 16.1 Number of urine and blood tests 16.2 Adequate number of chaperones (and Blood Control Officers, if necessary) 16.3 Chaperones trained properly 16.4 Chaperone proximity to finish area 16.5 Doping Control Station (proximity to finish, set-up, fluid supply, processing rooms)

16.6 Doping Control Agency completing Agency’s the tests information name Contact person Email address 16.7 Tests destination lab City

17. Volunteer Services   Comments… 17.1 Field of Play: look of the event – Uniform etc. 17.2 Understand responsibilities 17.3 Assertive to control the situation, proactive, prepared 17.4 No cheering or getting in the way 17.5 Trained and informed about the big picture – all ITU Basic Rules 17.6 Food services for volunteers/ volunteer lounge 17.7 Separate Toilets for volunteers

18. Spectator Services   Comments… 18.1 Spectator viewing areas 18.2 Controlled flow 18.3 Spectator directional signage 18.4 Vendors and sport expo 18.5 Spectator Food services 18.6 Toilets

19. Transportation Services   Comments…

Sports Department  Continental Events’ Post Race Report  2017 version 10 19.1 Airport pick up and drop off for all ITU officials 19.2 Airport pick up and drop off for elite athletes and coaches 19.3 ITU staff, technical officials and executive representatives transportation to race venue

20. Venue Operations   Comments… Management 20.1 Site Construction Schedule presented to ITU TD 20.2 Medical emergency access route planned 20.3 Officials Lounge provided and serviced 20.4 ITU/Confederation’s office – Internet, phone, fax, photocopy facilities provided for week of competition 20.5 Power system and backup emergency generators 20.6 Food operations for: a. Athletes b. Volunteers c. Spectators d. Media e. VIP f. Officials 20.7 Clean up and waste management 20.8 Environment and recycling a. ISO certification b. Ecoflag

21. Venue Operations: Radio   Comments… Communications 21.1 Communication plan 21.2 Radio protocol training 21.3 Local mobile phone for ITU TD 21.4 Contact list of LOC, ITU, printed and provide to all key personnel

22. Venue Operations:   Comments… Security and Accreditation 22.1 ITU accreditation plan (utilize ITU accreditation categories) 22.2 Access areas clearly signed 22.3 Site secure areas controlled: (athlete lounge and pre start area/swim start area/transition/field of play)

Sports Department  Continental Events’ Post Race Report  2017 version 11 22.4 Accreditation list submitted to ITU for approval. 22.5 VIPs and Sponsor accredited allows access to VIP areas only (not athlete areas) 22.6 Finish Line security and control

SPONSORS AND EVENT BRANDING

23. General Sponsor   Comments… Satisfaction 23.1 Backdrop - skyline, cityscape, population 23.2 Branding: event materials, signage location, gantries, media backdrops 23.3 Sponsor hospitality 23.4 Gantry, finish-line tape 23.5 Scripted commentary for sponsor recognition 23.6 Local media coverage and sponsor recognition 23.7 Marketing and sponsorship (signage) 23.8 Website, Web cast and sponsor recognition 23.9 Event report planned for sponsors

24. Course Design: ITU   Comments… Branding Guidelines 24.1 Breakdown overall branding as percentage rather than by number of boards 24.2 Keep venue clean, less clutter of logos 24.3 Branding on swim course a. Buoys 24.4 Branding on swim start and swim exit a. Branding on exit ramp b. Branding on exit carpet 24.5 Branding in transition a. Backdrop branding b. Branding of athletes boxes and name cards c. Branding of corners d. Branding of mount and dismount zones e. Branding of transition entry and exit

Sports Department  Continental Events’ Post Race Report  2017 version 12 towers 24.6 Branding on bike course a. Branding on corners b. Branding on street poles 24.7 Branding on run a. Branding on corners b. Branding on aid stations 24.8 Branding on finish a. Branding on gantry b. Branding in finish chute c. Branding on ground d. Title sponsor on finish tape e. Branding of interview area 24.9 Any creative branding

MEDIA SERVICES

25. Media   Comments… 25.1 Media Zones, Media Flow, Media Lanes near or adjacent to swim, start, finish, transition 25.2 Vest – appropriate dress, accreditation 25.3 Vest – assigned = returned 25.4 Post-race press conference 25.5 Media Kit: review contents: schedule, start lists 25.6 Media Centre (Fill in by ITU Staff) 25.7 Press Release emailed immediately after the event to ITU Media Department. Please specify the day and time of delivery (Fill in by ITU Staff) 25.8 Photos available to ITU: high resolution photos should be emailed immediately after the event to ITU Media Department. Please specify the day and time of delivery

26. Television Production   Comments… 26.1 Local camera operators (Fill in by ITU Staff) 26.2 Events’ video delivered to ITU. Please specify the day and time of delivery

Sports Department  Continental Events’ Post Race Report  2017 version 13 Timing & Results Services

27. Online Production Support   Comments… Name: 27.1 Timing Company Email: Operators’ names: 27.2 Number of timing points (number and locations) 27.3 Accuracy of data 27.4 Data Presentation 27.5 Services post race 27.6 General adherence to ITU timing standards 27.7 Timing system used (e.x. AMB, championship etc.) 27.8 Live Services During Event Day (Fill in by ITU Staff) 27.9 Official results submitted to ITU Time

ITU PROTOCOLS

28. VIP   Comments… 28.1 ITU Family Airport pick up 28.2 ITU Team Airport Drop off 28.3 ITU Staff provided with local cell phones 28.4 ITU Staff vehicle provided 28.5 Medal presenters approved by TD 28.6 Athlete Prize Money distribution plan approved 28.7 VIP Reception details approved 28.8 Tickets to all social events provided to ITU guests and staff 28.9 ITU Family Welcome Package 28.10 VIP areas accommodated at race site

Sports Department  Continental Events’ Post Race Report  2017 version 14 TECHNICAL OFFICIAL’S ASSIGNMENTS

29. Post Technical Comments procedures 29.1 Please list the names of the Competition Jury’s members 29.2 How many appeals/ protests were discussed by the Competition Jury? (If any, please submit copy of the appeal and protest forms) 29.3 Are there any recommendations that you may have for rule modifications or inclusions to the ITU Technical Committee, based on your experience at this event?

Please include the names of the Technical Officials and their country of origin next to their assigned positions for this event. Indicate the vacant or non-applicable positions with N/A instead of a name. Please make sure that the technical officials ITU TOs’ ID is included in the table below, in order for the post-race report to be approved by ITU. Evaluate the TOs based on their performance with 1 (poor) to 5 (very good). This column will be removed from the report after ITU’s approval. The TOs’ score will be used only for internal purposes.

Assignments Technical Official’s data E v

Primary Seconda First Last ITU Gende Countr a T l u O

Position ry Name Name TOs’ r y a s t i

Position ID (M/F) o (If n known) Technical Delegate Medical Delegate Assistant Technical Delegate Race Referee Chief Race Official Chief Registration Chief Technology Chief Swim Chief Transition Chief Cycle

Sports Department  Continental Events’ Post Race Report  2017 version 15 Chief Lap Auditor Chief Wheel Station Chief Vehicular Chief Run Chief Aid Station Chief Penalty Box Chief Finish Assistant Registration Assistant Swim Assistant Swim Assistant Transition Assistant Transition Assistant Transition (Mount/Dismount ) Assistant Transition (Mount/Dismount ) Assistant Cycle Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Cycle (AG only) Assistant Wheel Station Assistant Lap Auditor Assistant Run Assistant Aid Station Assistant Aid Station Assistant Aid Station Assistant Penalty

Sports Department  Continental Events’ Post Race Report  2017 version 16 Box Assistant Finish

The following secondary positions can be assigned to any Technical Official on an ITU Event:  Starter  Assistant Starter  False Starter  Start Line Official  Prime Line Official  Finish Line Tape Holder Official  Finish Line Handler Please indicate if any of the secondary positions was assigned and to which Technical Official.

SUMMARY:

Sports Department  Continental Events’ Post Race Report  2017 version 17