Fast Entry of Time Data - Short Term Sick Elections

Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections

Purpose

Use this procedure to record multiple short-term sick (STS) leave balance end-of-year elections.

Trigger

Prior to the end of the calendar year, employees must decide what to do with their remaining short-term sick (STS) balance. Perform this procedure to record multiple employees STS leave balance end-of-year elections.

Prerequisites

Menu Path

Use the following menu path to begin this transaction:

 Select Human Resources Time Management Administration Time Data Fast Entryto go to theFast Entry of Time Datascreen.

Transaction Code

Business Process Information

At the end of each year, employees of the IUOE and AFSCME labor unions make a selection regarding the balances remaining in their short-term sick leave bank. These elections are to be recorded in SAP using Infotype 2012 (Time Transfer Specifications).

Helpful Hints

 The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections

Procedure

1. Start the transaction using the menu path or transaction code.

Fast Entry of Time Data

2. Click to the left of Time Transfer Specifications.

3. As required, complete/review the following fields:

8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 2/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections

Field R/O/C Description

Fr. Required A beginning range to be entered or selected from a list Example: 12/31/2005

This should always be 12/31/XXXX.

To Required End value when specifying a range of values, dates and/or times Example: 01/13/2006

This should always be 01/13/XXXX.

Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number Example: 2012

You can also type the name of the Infotype (Time Transfer Specifications).

STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: STS1 (STS end of year election)

4. Perform one of the following: If you want to Then Go To

Select to the left of Enter in fast entry Enter personnel numbers and their screen. Step 5 election

This is the recommend method.

Select to the left of Preselect using report. Enter elections from a list of all Step 9 AFSCME and IUOE employees Leave the unlabeled field to the right blank. Exit this transaction -- Step 16

5. Click .

Create Time Transfer Specifications (2012)

6. As required, complete/review the following fields:

Personnel number Required Unique employee identification number Example: 10000133

Enter all employee Personnel numbers with a STS end-of-year election.

Number Required Unique identifier assigned to a notification, work order, or a profile object ID Example: 1 (Transfer 100% to SCK bank) 2 (Add to next year’s STS bank, excess to SCK bank) 3 (Add to next year’s STS bank, excess to be paid out)

If employee elects to be paid for remaining balance, no entry is required. Employees will be paid a maximum of 48 hours for AFSCME employees and 96 hours for IUOE employees.

7. Click .

Maintain Time Transfer Specifications (2012)

8. Go to Step 16.

The system displays the message, “XXXX records created.”

9. Click .

Personnel Number Selection for Fast Data Entry

10. Click .

ABAP: Variant Directory of Program RPLFST01

11. Double-click STS ELECTIONS.

Personnel Number Selection for Fast Data Entry (2)

12. Click .

Ensure year is changed to reflect the current year.

These selections will call up all AFSCME and IUOE employees who are active during the month of December.

Fast Entry of Time Data (2)

13. Click .

Create Time Transfer Specifications (2012) (2)

14. As required, complete the following field:

Employees are listed numerically by their personnel number.

Complete the following field next to each employee that has made an STS end-of-year election.

15. Click .

Maintain Time Transfer Specifications (2012) (2)

16. Click until you return to the SAP Easy Access screen.

The system displays the message, “XXXX records created.”

17. You have completed this transaction.

Result

You have entered STS end-of-year elections for AFSCME and IUOE employees.

Comments

In order for balances to be transferred and/or wages to be generated, Time Evaluation (Transaction PT60) must be run.

Employees will see the results of their STS election on their paycheck from the first full pay period of the year.