<p>Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Purpose</p><p>Use this procedure to record multiple short-term sick (STS) leave balance end-of-year elections.</p><p>Trigger</p><p>Prior to the end of the calendar year, employees must decide what to do with their remaining short-term sick (STS) balance. Perform this procedure to record multiple employees STS leave balance end-of-year elections.</p><p>Prerequisites</p><p>None</p><p>Menu Path</p><p>Use the following menu path to begin this transaction:</p><p> Select Human Resources Time Management Administration Time Data Fast Entryto go to theFast Entry of Time Datascreen.</p><p>Transaction Code</p><p>PA71</p><p>Business Process Information</p><p>At the end of each year, employees of the IUOE and AFSCME labor unions make a selection regarding the balances remaining in their short-term sick leave bank. These elections are to be recorded in SAP using Infotype 2012 (Time Transfer Specifications).</p><p>Helpful Hints</p><p> The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Procedure</p><p>1. Start the transaction using the menu path or transaction code.</p><p>Fast Entry of Time Data</p><p>2. Click to the left of Time Transfer Specifications.</p><p>3. As required, complete/review the following fields:</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 2/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Field R/O/C Description</p><p>Fr. Required A beginning range to be entered or selected from a list Example: 12/31/2005</p><p>This should always be 12/31/XXXX.</p><p>To Required End value when specifying a range of values, dates and/or times Example: 01/13/2006</p><p>This should always be 01/13/XXXX.</p><p>Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number Example: 2012</p><p>You can also type the name of the Infotype (Time Transfer Specifications).</p><p>STy Required Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each. Example: STS1 (STS end of year election)</p><p>4. Perform one of the following: If you want to Then Go To</p><p>Select to the left of Enter in fast entry Enter personnel numbers and their screen. Step 5 election</p><p>This is the recommend method.</p><p>Select to the left of Preselect using report. Enter elections from a list of all Step 9 AFSCME and IUOE employees Leave the unlabeled field to the right blank. Exit this transaction -- Step 16</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 3/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>5. Click .</p><p>Create Time Transfer Specifications (2012)</p><p>6. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Personnel number Required Unique employee identification number Example: 10000133</p><p>Enter all employee Personnel numbers with a STS end-of-year election.</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 4/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Field R/O/C Description</p><p>Number Required Unique identifier assigned to a notification, work order, or a profile object ID Example: 1 (Transfer 100% to SCK bank) 2 (Add to next year’s STS bank, excess to SCK bank) 3 (Add to next year’s STS bank, excess to be paid out)</p><p>If employee elects to be paid for remaining balance, no entry is required. Employees will be paid a maximum of 48 hours for AFSCME employees and 96 hours for IUOE employees.</p><p>7. Click .</p><p>Maintain Time Transfer Specifications (2012)</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 5/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>8. Go to Step 16.</p><p>The system displays the message, “XXXX records created.”</p><p>9. Click .</p><p>Personnel Number Selection for Fast Data Entry</p><p>10. Click .</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 6/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>ABAP: Variant Directory of Program RPLFST01</p><p>11. Double-click STS ELECTIONS.</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 7/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Personnel Number Selection for Fast Data Entry (2)</p><p>12. Click .</p><p>Ensure year is changed to reflect the current year.</p><p>These selections will call up all AFSCME and IUOE employees who are active during the month of December.</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 8/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Fast Entry of Time Data (2)</p><p>13. Click .</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 9/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Create Time Transfer Specifications (2012) (2)</p><p>14. As required, complete the following field:</p><p>Employees are listed numerically by their personnel number.</p><p>Complete the following field next to each employee that has made an STS end-of-year election.</p><p>15. Click .</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 10/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Maintain Time Transfer Specifications (2012) (2)</p><p>16. Click until you return to the SAP Easy Access screen.</p><p>The system displays the message, “XXXX records created.”</p><p>17. You have completed this transaction.</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 11/12 Ver: © University of Cincinnati Work Instruction Fast Entry of Time Data - Short Term Sick Functional Area: Time Management Elections</p><p>Result</p><p>You have entered STS end-of-year elections for AFSCME and IUOE employees.</p><p>Comments</p><p>In order for balances to be transferred and/or wages to be generated, Time Evaluation (Transaction PT60) must be run.</p><p>Employees will see the results of their STS election on their paycheck from the first full pay period of the year.</p><p>8/14/2017 05_PT_PA71_Fast Entry STS Elec_PT3_0.udc 12/12 Ver: © University of Cincinnati </p>