Practice - Defining Account Derivation Rules for Payables

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R12 Oracle Subledger Accounting

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Copyright © 2007, Oracle. All rights reserved. Practice - Defining Account Derivation Rules for Payables 0d25451f91adef882ebedec8edaba31b.doc Effective 5/29/2018 Page 1 of 11 Rev 1 Practice - Defining Account Derivation Rules for Payables

Overview

In this practice, you will do the following:

 Define two account derivation rules; one for the Liability journal line type and another for the Expense journal line type.

 Assign the account derivation rules to the relevant journal line types in the Journal Lines Definitions window.

Assumptions

 Replace XX with your terminal number or initials.

 You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

 Responsibility selected to complete this practice is Payables, Vision Operations (USA).

Log on to the system

 Responsibility = Payables, Vision Operations (USA)

Create an account derivation rule for the Liability journal line type

1. Navigate to the Journal Lines Definitions window.

 (N) Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definition > Journal Lines Definitions

2. Search for the XX Accrual Invoices journal line definition.

3. Select the XX Liability journal line type.

4. Go to the Account Derivation Rule window.

5. Create a new account derivation rule code called XX_LIAB_ACC with a rule name of XX Liability Account.

6. Associate this rule with the Operations Accounting Flex chart of accounts.

7. Enter a flexfield rule for the constant 01-520-2210-0000-000.

8. Save the liability rule.

Copyright © 2007, Oracle. All rights reserved. Practice - Defining Account Derivation Rules for Payables 0d25451f91adef882ebedec8edaba31b.doc Effective 5/29/2018 Page 2 of 11 Rev 1 Assign the Liability account derivation rule to the Liability journal line type

9. In the Journal Lines Definitions window, select the XX Liability journal line type.

10. In the Account Derivation Rules region, apply the XX Liability Account rule to all segments.

11. Save your work.

Create an account derivation rule for the Expense journal type

12. Select the XX Miscellaneous Expense journal line type in the Journal Lines Definitions window.

13. Go to the Account Derivation Rule window.

14. Create a new account derivation rule code called XX_EXPENSE_ACC with a rule name of XX Expense Account.

15. Associate this rule with the Operations Accounting Flex chart of accounts.

16. Enter a flexfield rule for the Invoice Distribution Account source.

17. Save the expense rule.

Assign the Liability account derivation rule to the Expense journal line type

18. In the Journal Lines Definitions window, select the XX Miscellaneous Expense journal line type.

19. In the Account Derivation Rules region, apply the XX Expense Account rule to all segments.

20. Save your work.

Copyright © 2007, Oracle. All rights reserved. Practice - Defining Account Derivation Rules for Payables 0d25451f91adef882ebedec8edaba31b.doc Effective 5/29/2018 Page 3 of 11 Rev 1 Solution – Defining Account Derivation Rules for Payables

Responsibility: Payables, Vision Operations (USA)

Creating an Account Derivation Rule for the Liability Journal Line Type

1. Navigate to the Journal Lines Definitions window.

 (N) Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definition > Journal Lines Definitions

The Find Journal Lines Definitions window appears.

2. In the Definition Name field, select XX Accrual Invoices.

3. (B) Find

The Journal Lines Definitions window appears.

Copyright © 2007, Oracle. All rights reserved. Practice - Defining Account Derivation Rules for Payables 0d25451f91adef882ebedec8edaba31b.doc Effective 5/29/2018 Page 4 of 11 Rev 1 4. Select the XX Liability journal line type.

 Note: You may need to use the Shift and Page Dn keys, followed by the down arrow to select the next journal line type if pressing the down arrow key doesn’t work.

5. (B) Account Derivation Rule

The Find Account Derivation Rules window appears.

The Account Derivation Rules window appears.

The application name defaults from the application associated with the responsibility, in this example, Payables.

The Owner field is automatically populated by Subledger Accounting. For components seeded by Oracle, the value is Oracle. For components created on site by users, the value is User.

Retain the default for the Enabled check box which is selected to make the account derivation rule available for use.

7. In the Rule Code field, enter XX_LIAB_ACC.

8. In the Rule Name field, enter XX Liability Account.

9. In the Description field, enter XX Liability Account.

10. In the Accounting Chart of Accounts field, select Operations Accounting Flex.

11. Select the Flexfield radio button.

12. In the Priority field, enter 1.

Rules are evaluated in ascending order, where the highest priority has the lowest number, until a condition is met. It is advantageous to list the most commonly met rules and conditions first. The order in which rules and conditions are evaluated can be changed by

Copyright © 2007, Oracle. All rights reserved. Practice - Defining Account Derivation Rules for Payables 0d25451f91adef882ebedec8edaba31b.doc Effective 5/29/2018 Page 6 of 11 Rev 1 updating the priority number instead of by deleting and rewriting detail lines. Once the conditions associated with a detail line are satisfied, the value from that line is used and other lines are ignored.

13. In the Value Type field, select Constant to specify the method of deriving the account combination or segment value.

14. In the Value field, enter 01-520-2210-0000-000.

15. Save your work:

(M) File – Save

16. Close the Account Derivation Rules window:

(M) File – Close Form

17. In the Journal Lines Definitions window, select the XX Liability journal line type.

18. In the Segment field, select All Segments.

19. In the Rule Name field, select XX Liability Account.

(M) File - Save

Creating an Account Derivation Rule for the Expense Journal Line Type

21. In the Journal Lines Definitions window, select the XX Miscellaneous Expense journal line type.

 Note: You may need to use the Shift and Page Dn keys, followed by the down arrow to select the next journal line type if pressing the down arrow key doesn’t work.

22. (B) Account Derivation Rule

The Find Account Derivation Rule window appears.

The Account Derivation Rules window appears.

24. In the Rule Code field, enter XX_EXPENSE_ACCOUNT.

25. In the Rule Name field, enter XX AP Expense Account.

26. In the Description field, enter XX Expense Account.

27. In the Accounting Chart of Accounts field, select Operations Accounting Flex.

28. In the Output Type region, select the Flexfield radio button.

29. In the Priority field, enter 1.

30. In the Value Type field, select Source.

31. In the Value field, select Invoice Distribution Account.

(M) File – Save

33. Close the Account Derivation Rules window:

(M) File – Close Form

34. In the Journal Lines Definitions window, place the cursor in the XX Miscellaneous Expense line.

35. In the Segment field, select All Segments.

36. In the Rule Name field, select XX AP Expense Account.

(M) File – Save