TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA 686 DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
Part C: The Contract
Part C3: Scope of Work
C3.1 Employer’s Works Information
C3.2 Annexes
Date: G. Gertse Civil Engineer Port of Saldanha
REVIEWED BY:
Date: D. Kuhn Senior Civil Engineer Port of Saldanha
APPROVED:
Date: J. Smit Port Engineer Port of Saldanha
Status
Should any requirement or provision in the parts of the Scope of Work conflict with any requirement of any Standardised Specification, particular specification or any drawings, the order of precedence, unless otherwise specified, is:
Drawings Particular Specifications Generic Specifications Variations to Standardised Specifications SANS or other Standardised Specifications
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PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
C3.1 EMPLOYER’S WORKS INFORMATION
1. DESCRIPTION OF THE WORKS
1.1. Executive Overview The works that the Contractor is to perform involve the construction of a box channel and retention pond stormwater network
The work will be conducted in a working port environment.
A summary of the work required in order to provide bulk stormwater network include:
General site clearance and demolition of old port services building
Construction of retention pond and earthworks
Excavation and layer works for channel construction
Construction of box channel to spec in-situ
Placement of mentis grating in channel
Grading and compacting of backfill material along channel
Testing and commissioning safe functionality of stormwater network
1.2. Employer’s Objectives
The Employer’s objectives are to provide bulk stormwater network service to the Offshore Supply Base area. This project is to be executed with minimal disruption to port operations and other contracts taking place within the port.
1.3. Demolition
The demolition of the old port services building is aimed at reducing the workshop in order for the retention pond to be constructed in the same location. This workshop has a wood and corrugated iron structure founded on a 25m x 10m concrete base (allow for nominal reinforcement).
Demolition has to account for removal and closing of all services as well as disposal to an approved dumping site. Any TNPA property assets that are still in functional condition would be transported to a designated storage area.
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1.4. Retention Pond
The new retention pond to be constructed in place of the old port services building consists of a 15m x 30m (out perimeter) pond, excavated to 1.5m at a slope of 1:1. The pond will have no additional geotextile material and consist only of compacted existing founding material.
There is one inlet to the retention pond via concrete chutes and pitched stone scour protection. The volume of the retention pond accounts for the expected load of a 1:50 year flood intensity for the contributing catchment area. Concrete sleepers will be placed at 1.5m around the retention pond and also act as access by foot to the retention pond as per spec.
1.5. Stormwater network channels
The stormwater network will consist of steel reinforced 300mm x 300mm internal dimension box channels. A 50mm concrete (min of 10MPa) blinding layer before construction of box channels. The channels are to be casted to spec in-situ along the extent of the Offshore Supply Base adjacent to the main access road.
The channel will be 541m long and end at the retention pond. Box channels will have to be casted in alternate 2.4m sections for form flush construction joints. Expansion joint former shall be placed every 4th section (9.4m apart) to allow for cracking. A concrete strength of 40MPa and minimum cover depth of 40mm is expected.
1.6. Interpretation and terminology
Wherever the following words or phrases are used in the listed or referred documentation, they are interpreted in this contract as follows:
Word or phrase Interpretation “Transnet National Ports Authority (TNPA), The Employer A Division of Transnet SOC LTD, Registration no. 1990/000900/30” in the context of: owner, occupier or user of the new asset; insurer of the works; paymaster (i.e. Transnet shall pay); a party to the contract
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Word or phrase Interpretation “Transnet National Ports Authority (TNPA), the Project Manager or the Supervisor A Division of Transnet SOC LTD, as determined by the conditions of Registration no. 1990/000900/30” in the contract context of: a duty or procedure to be performed in the administration of the contract Accepted, acceptable, approved, approval, Accepted, acceptance, by or to the by or to the satisfaction of the Project satisfaction of the Project Manager or Manager, Engineer or the Architect the Supervisor as determined by the conditions of contract
accepted by (or to the satisfaction of) the accepted by the Project Manager or Project Manager, Engineer or the Architect the Supervisor
a duty, procedure, decision or action of the an action of the Project Manager or the Engineer or the Architect and/or the Supervisor depending on the context. Superintendent, client representative, Site Clause 14 of the Core Clauses Supervisor or Clerk of Works determines what the actions of each are. Either may delegate in terms of Clause 14.2
Engineer, Architect Project Manager or the Supervisor depending on the context.
Specification The Employers Works Information together with all other documentation and standards referred to therein
Plant or equipment Where these terms appear to be in conflict with the terms used in the Contract, Employers Works Information and Pricing Data, these terms should be interpreted in their original context. Note 11.2(12) of the Conditions of Contract. Plant and materials are items intended to be included in the works.
The following abbreviations are used in this Works Information:
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Abbreviation Meaning given to the abbreviation
AIA Authorised Inspection Authority
AASHTO American Association of the State Highway Transport Officials
BBBEE Broad Based Black Economic Empowerment
BS British Standards Institute Specifications
CEMP Construction Environmental Management Plan
CDR Contractor Documentation Register
CDS Contractor Documentation Schedule
CRL Contractor Review Label
CSHEO Contractor ’s Safety, Health and Environmental Officer
CM Construction Manager
DWG Drawing
EO Environmental Officer
HAW Hazard Assessment Workshop
HAZOP Hazard and Operability Study
HSSP Health and Safety Surveillance Plan
INC Independent Nominated Consultant
IP Industrial Participation
IR Industrial Relations
IPP Industrial Participation Policy
IPO Industrial Participation Obligation
IPS Industrial Participation Secretariat
IRCC Industrial Relations Co-ordinating Committee
JSA Job Safety Analysis
CIRP Contractor ’s Industrial Relations Practitioner
Native Original electronic file format of documentation
TNPA Transnet National Ports Authority
PES Project Environmental Specifications
PHA Preliminary Hazard Assessment
PIRM Project Industrial Relations Manager
PIRPMP Project Industrial Relations Policy and Management Plan
PLA Project Labour Agreements
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Abbreviation Meaning given to the abbreviation
PM Project Manager
PSIRM Project Site Industrial Relations Manager
PSPM Project Safety Program Manager
PSSM Project Site Safety Manager
ProgEM Programme Environmental Manager
ProjEM Project Environmental Manager
QA Quality Assurance
R&D Research and Development
SANS South African National Standards
SES Standard Environmental Specification
SHE Safety, Health and Environment
SHEC Safety, Health and Environment Co-ordinator
SIP Site Induction Programme
SMP Safety Management Plan
SSRC Site Safety Review Committee
TNPA Transnet National Ports Authority
TPT Transnet Port Terminals
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2. GENERAL REQUIREMENTS, MANAGEMENT AND START UP
2.1 Project Meetings
Regular meetings of a general nature will be convened and chaired by the Project Manager as follows:
The Contractor shall attend management meetings at the Project Manager’s request. It is envisaged that a minimum of one contract management meeting, plus weekly site meetings will be held. The Contractor will be required to present relevant information including quality plans, schedules (including progress, issue and risk register progress), subcontractor management, and health, environment and safety issues as such meetings.
Meetings of a specialist nature may be convened as specified elsewhere in this Works Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the works. The person convening the meeting within five days of the meeting shall submit records of these meetings to the Project Manager.
All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract, as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.
2.2 Documentation Control
In undertaking the Works (including all incidental services required), the Contractor shall comply with the Employer’s document control requirements.
2.3 Health and Safety Requirements
The Contractor shall comply with the Employer’s health and safety requirements as listed in Clause 6.
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2.4 Environmental Constraints and Management
2.4.1 The Contractor shall comply with the Employer’s environmental requirements as listed in Clause 6.
The Contractor performs the works and all construction activities within the Site and Working Areas having due regard to the environment and to environmental management practices as more particularly described within the SES.
The SES describes the minimal acceptable standard for environmental management for a range of environmental aspects commonly encountered on construction projects and sets environmental objectives and targets, which the Contractor observes and complies.
The overarching obligations of the Contractor under the CEMP before construction activities commence on the Site and/or Working Areas is to provide an environmental method statement for a particular construction operation at the Site and/or Working Area by the Contractor and where requested by the Project Manager and to comply with the following:
The Contractor shall ensure that his management, foremen and the general workforce, as well as all suppliers and visitors to site must go through an Induction prior to commencing any work on site. If new personnel commence work on the site during construction, the Contractor shall ensure that these personnel undergo the Induction Programme and are made aware of the environmental specifications on site.
The Contractor must appoint a sufficient number of named assistants to the CSHEO to monitor environmental issues e.g. litter, spills, illegal activities, fence patrol, dust etc. These appointments, along with details of the individuals being appointed and job descriptions, must be sent to the Project Manager for his approval.
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The list below is a list of some of the issues that the Contractor must ensure he has planned for to meet the requirements of the environmental specifications. It is not a comprehensive list but serves as a guide:
Cement and concrete batching
Workshop and maintenance of plant
Protection of natural fauna and flora
Protection of historical and archaeological artefacts
The Contractor shall clear and clean the Site and Working Areas and ensure that everything not forming part of the works is removed from the Site and Working Areas and that all rehabilitation has taken place in accordance with the PES. An Environmental Closure Certificate has been issued by the SHEC and signed off by the Project Manager.
2.5 Quality Assurance Requirements
The Contractor shall have, maintain and demonstrate its use to the Project Manager the documented Quality Management System to be used in the performance of the works. The Contractor’s Quality Management System shall conform to:
International Standard ISO 9001
or an equivalent standard acceptable to the Project Manager
and Employer’s quality assurance requirements as listed in Clause 6
The Quality Plan means the Contractor’s statement, which outlines strategy, methodology, resources allocation, QA and Quality Control co-ordination activities to ensure that the works meet the standards stated in the Works Information.
2.6 Training Workshops and Technology Transfer
The Contractor facilitates the requirements for training workshops as defined in the health and safety requirements.
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All drivers of vehicles using the port operational roads shall undergo an induction course to familiarise them with the terminal layout and the applicable regulations.
The Contractor shall utilise permanent residents of the Saldanha Bay Municipal Region for staffing up some of his/her requirements and shall ensure that there is adequate skills transfer taking place.
2.7 Provision of Bonds and Guarantees
The form in which a bond or guarantee required by the conditions of contract is to be provided by the Contractor is given in Part C1 Agreements and Contract Data, document C1.3, Sureties.
The Contractor provides a bond or guarantee as required by the conditions of contract concurrently with the execution by the Parties of the form of agreement as indicated in the T2.2 Tender Returnables.
2.8 Cash flow
The Contractor shall submit to the Project Manager a detailed monthly cash flow chart based on the contract programme showing the anticipated cash flow as represented by expected payment claim submissions, not only payments received.
2.8.1 Fortnightly Expediting Report
The Contractor shall submit to the Project Manager by facsimile or email within four (4) days after the middle and end of each month, a report on progress of any off-site manufacturing activities of the Contractor during the previous half-month.
The fortnightly report shall state the current percentage progress of each major piece of equipment as applies at that date.
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Each report shall state the actual completion date for those activities completed in the last reported period shall advise the anticipated completion date for each piece of equipment and shall comment on any delay or variance with respect to scheduled progress.
The Contractor shall also report his calculated overall completion percentage for each Subcontract at each report date.
Monthly invoices may not be recommended for payment unless and until the end of month status report for all off-site work is received.
2.9 Programme and Planning
2.9.1 General
The Contract programme, progress reports, subsequent updates, revisions and supplementary programmes as detailed in this section are an essential part of the project control system used by the Employer for managing the Works and in monitoring the progress of the work under the Contract. Key Dates and Completion Dates as defined in the Contract Data are incorporated into the programme.
2.9.2 Programme Submission
The Contractor’s Detailed Programme, which complies with the requirements as indicated in the Works Information, shall be submitted in both hard and soft copy forms. Microsoft Project is being used by the Employer for Planning on the Project.
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The Contractor shall use a suitable computerised planning package, as accepted by the Project Manager, which is compatible with Microsoft Project.
2.9.3 Programme network, structure and methodology
2.9.3.1 Network
The Critical Path Method (CPM) technique of planning and scheduling will be used for the Project. The Contractor shall provide schedules showing the critical path(s), together with a total float report for acceptance by the Project Manager.
The programme network shall have no fewer activities than the technical and commercial breakdowns listed in the activity schedule.
Networks are constructed to reflect the possible sequences of activities using resource scheduling to stagger the performance of activities into the most probable sequence.
The activity durations are estimated in working days and shall be realistic and based on quantities and applied resources.
The calendars used are based on normal working hours per day and working days per week or as prescribed by the Project Manager in accordance with the Project.
2.9.3.2 Structure and Methodology
The programme layouts shall take into account the approved Facility Breakdown Structure (FBS) reflecting the manner the works are to be performed. The following levels of programme are to be used for this project:
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Level 1 Master Schedule - defines the major activities and interfaces between engineering, procurement, fabrication and construction, transportation, installation, and pre-commissioning, commissioning, and start-up. This is a high level summary schedule, and is included in the monthly progress report.
Level 2 Project Schedule - summary schedules "rolled up" from the level 3 project schedule. The structure and layout will be in accordance with the FBS as defined in the level 3 schedule.
Level 3 Project Schedule - detailed schedules, which are generated for tracking and control of various activities and deliverables for all phases of the project. The activities will be coded in accordance with the FBS. Various layouts and corresponding filters can be developed to reflect the requirements of the Project Leads and managers.
Level 4 Project Schedule - This detailed discipline speciality level programme is developed and maintained by the Contractor and generated for tracking and control of various activities and deliverables for all phases of the Project. This programme utilizes the FBS structure and relates to the scheduled activities in the pricing activity schedules or groups of activities. The programme represents the day-to-day activities by discipline that are work unit based and become summarized in the level 3 activities.
2.9.4 Progress Reporting and Reports
2.9.4.1 Reporting and Monitoring
To demonstrate the actual progress and forecast completion of the work under the Contract the Contractor shall, on a weekly basis, update and submit to the Project Manager the latest accepted programme and progress report including histograms and s curves.
Monitoring and review of the progress of work under the contract shall consist of an assessment of all activities currently in progress to determine percentage complete, forecast completion dates, manning histogram showing plan verse forecast, deviations from the target programme and actions required for remedy.
Weekly progress review meetings shall be conducted to report and assist control of the work under the Contract.
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2.9.4.2 Reports
Level 4 programme - updated weekly showing 2 separate bars for each task i.e. the primary bar shall reflect the current forecast dates and the secondary bar the latest accepted programme.
3 week look ahead schedule - in the same format as above updated and issued weekly.
Manpower histogram - updated and issued weekly showing actual, forecast and planned.
S-curves - updated and issued weekly showing actual % complete verses planned % for the overall contract utilizing the earned values as calculated by the detailed progress report.
Detailed progress report - updated and issued weekly utilizing a spreadsheet to calculate earned progress of activities, as reflected on the level 4 programme, based on installed quantities. Activities shall be weighted using man-hours. Report shall indicate progress ‘this period’ and ‘progress to date’.
Weekly report - a narrative report consisting of an executive summary, area/facility synopsis of work in progress and critical action items (top 10). The report shall be accompanied with a 3 week look ahead schedule and s-curve.
Monthly report - a narrative status report submitted a week before the last Friday of each month, or as required by the Project Manager. The report shall include the following Planning information but is not limited to:
Summary of progress achieved during the reporting period
Latest updated programme
Latest Accepted programme
Project Milestones table – planned verses actual and forecast
Status and performance of on-site works
Status and performance of off-site works
Histograms and s-curves
Critical action items list (top 10)
Deviations from the current accepted programme and action plans to minimize impact on Project key dates
2.10 Industrial Relations requirements
The Contractor shall comply with the Employer’s industrial relations policy requirements.
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3. PROCUREMENT
3.1 Code of Conduct
Transnet aims to achieve the best value for money when buying or selling goods and obtaining services. This however must be done in an open and fair manner that supports and drives a competitive economy. Underpinning our process are several acts and policies that any supplier dealing with Transnet must understand and support. These are:
The Transnet Procurement Policy Manual (PPM); Section 217 of the Constitution - the five pillars of Public PSCM (Procurement and Supply Chain Management): fair, equitable, transparent, competitive and cost effective; The Public Finance Management Act (PFMA); The Broad Based Black Economic Empowerment Act (BBBEE); and The Anti-Corruption Act. Preferential Procurement Policy Framework Act (PPPFA)
This code of conduct has been included in this contract to formally apprise Transnet Suppliers of Transnet’s expectations regarding behaviour and conduct of its Suppliers.
Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt Practices Transnet is in the process of transforming itself into a self-sustaining State Owned Enterprise, actively competing in the logistics industry. Our aim is to become a world class, profitable, logistics organisation. As such, our transformation is focused on adopting a performance culture and to adopt behaviours that will enable this transformation.
1 Transnet will not participate in corrupt practices and therefore expects its suppliers to act in a similar manner.
Transnet and its employees will follow the laws of this country and keep accurate business records that reflect actual transactions with and payments to our suppliers.
Employees must not accept or request money or anything of value, directly or indirectly, to:
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Illegally influence their judgement or conduct or to ensure the desired outcome of a sourcing activity; Win or retain business or to influence any act or decision of any decision stakeholders involved in sourcing decisions; or Gain an improper advantage.
There may be times when a supplier is confronted with fraudulent or corrupt behaviour of Transnet employees. We expect our Suppliers to use our “Tip- offs Anonymous” Hot line to report these acts. (0800 003 056).
2. Transnet is firmly committed to the ideas of free and competitive enterprise. Suppliers are expected to comply with all applicable laws and regulations regarding fair competition and antitrust. Transnet does not engage with non-value adding agents or representatives solely for the purpose of increasing BBBEE spend (fronting)
3. Transnet’s relationship with suppliers requires us to clearly define requirements, exchange information and share mutual benefits. Generally, Suppliers have their own business standards and regulations. Although Transnet cannot control the actions of our suppliers, we will not tolerate any illegal activities. These include, but are not limited to: Misrepresentation of their product (origin of manufacture, specifications, intellectual property rights, etc); Collusion; Failure to disclose accurate information required during the sourcing activity (ownership, financial situation, BBBEE status, etc.); Corrupt activities listed above; and Harassment, intimidation or other aggressive actions towards Transnet employees. Suppliers must be evaluated and approved before any materials, components, products or services are purchased from them. Rigorous due diligence is conducted and the supplier is expected to participate in an honest and straight forward manner. Suppliers must record and report facts accurately, honestly and objectively. Financial records must be accurate in all material respects.
Conflicts of Interest
1. A conflict of interest arises when personal interests or activities influence (or appear to influence) the ability to act in the best interests of Transnet.
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Doing business with family members Having a financial interest in another company in our industry
3.2 Measurement and Payment
When the Project Manager certifies payment (see ECC3 Clause 51.1) following an assessment date, the Contractor complies with the Employer’s procedure for invoice submission.
The invoice must correspond to the Project Manager’s measurement of work completed in full and the amount due to the Contractor as stated in the payment certificate.
The invoice is presented as an original.
The Contractor will have been required to submit all documents as required by the Transnet Group Supplier Declaration Form, prior to any payments being made.
3.2.1 The Tax Invoice States the Following:
Name of the Contractor as it appears in the tender documentation;
Tax Invoice addressed to Transnet National Ports Authority;
Transnet National Ports Authority’s VAT No: 4720103177;
Tax Invoice number;
The Contractor’s VAT Number;
The Contract number;
The tax invoice is to be accompanied by statement;
The VAT registration number of the Employer;
The amount paid to date;
The value of the tax invoice split into payment activities as per the Conditions of Contract;
Any retention monies to be deducted from the tax invoice;
Any interest payable;
Proof of ownership of materials supplied;
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The Contractor submits pro-forma copies of the tax invoices to the Project Managers administrator for review and approval on or before the last working day prior to the 20 th day of each month. The Contractor submits the approved tax invoices to the Employer’s designated representative on or before the last working day prior to the 25th day of each month.
3.2.2 The Tax Invoice Contains the Supporting Detail
Calculation of the price of work done to date by reference to the Bill of Quantities and agreed Compensation events.
Calculations and drawings where necessary to allow the Project Manager to assess the value of work done.
Summary sheet of manning
Summary of progress covered by invoice
3.2.3 Presentation of Tax Invoices
The invoice is presented either by post or by hand delivery.
3.2.3.1 Tax Invoices submitted by hand are presented to:
Transnet National Ports Authority
Bayvue Centre
Port of Saldanha
For the attention of the Procurement Manager.
3.2.3.2 Tax Invoices submitted by post are to be delivered to:
Transnet National Ports Authority
Private Bag X1
Saldanha Bay
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7395
For the attention of Procurement Manager.
3.2.4 Payment
The Contractor is paid within 30 days of the date of the submission of the approved tax invoice.
The Contractor ensures that the Employer has his correct banking information to make the transfer.
All payments are provisional and subject to audit.
The Contractor preserves its records for such a period as the Department of Internal Revenue may require, but in any event for not less than five years.
The Employer deducts any amount owed by the Contractor to the Employer from any amount payable by the Employer to the Contractor.
3.3 People
The Contractor complies with the PIRPMP as stated in the Employer’s industrial relations requirements. The Contractor performs the works having due regard to the PLA that are negotiated between the Employer and the appropriate trade unions on this contract;
The Contractor complies with the requirements of the IRCC involving the engineering construction Contractors engaged (including all future Contractors) by the Employer.
The PIRM is responsible for ensuring that the Contractor complies with the PIRPMP. The PIRM acts on behalf of the Project Manager. The PSIRM is responsible for IR (to include the PLA) on the Site and Working Areas and reports to the Project Manager.
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The SIRM is responsible, inter alia, for day-to-day IR on the Site and Working Areas through the implementation of the PIRPMP. The SIRM reports directly to the PSIRM and the Project Manager.
3.3.1 Where the Contractor employs a Subcontractor who constructs or installs part of the works or who supplies Plant and Materials for incorporation into the works which involves a Subcontractor operating on the Site and/or Working Areas, then the Contractor ensures that any such Subcontractor complies with the PIRPMP (described under paragraph 4.3 of the Works Information) as appropriate and that the subcontract documentation places back-to-back obligations on the Subcontractor which reflect the Contractor’s obligations under the PIRPMP, all within the Contractor’s Quality Management System as per paragraph 2.5 of the Works Information.
3.3.2 The Contractor requires a Subcontract, where an NEC contract is used, to state the same main option B as this contract between the Contractor and the Employer for the following elements of the works:
Earthworks Quality control Concrete works
3.4 Plant, Materials and Equipment provided by Contractor
All plant, materials and equipment required for the execution of the works, with the exception of plant and materials supplied by the Employer, shall be supplied by Contractor.
The Contractor shall provide a list of equipment (included) upon site establishment.
3.4.1 Quality
The Contractor provides Plant and Materials for inclusion in the Works in accordance with SANS 1200A sub-paragraph 3.1, unless otherwise stated elsewhere in the Works Information provided by the Employer. All Plant and Materials are new and unused, unless the use of old or refurbished goods and/or materials are expressly permitted as
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stated elsewhere in this Works Information or as may be subsequently instructed by the Project Manager.
Where Plant and Materials for inclusion in the Works originate from outside the Republic of South Africa, all such Plant and Materials are new and of merchantable quality, to a recognised national standard, with all proprietary products installed to manufacturers’ instructions.
The Contractor replaces any Plant and Materials subject to breakages (whether in the Working Areas or not) or any Plant and Materials not conforming to standards or specifications stated and notifies the Project Manager and the Supervisor on each occasion where replacement is required.
Equipment which the General Machineries Regulations of the Occupational Health and Safety Act 85 of 1993 require special certificates and permits to operate and for the operators shall be catered for by the Contractor. This documentation shall be submitted for acceptance by the Project Manager prior to using the Equipment on the Site and/or Working Areas.
3.5 Protection and Control of Plant, Materials and Equipment
The Contractor at all times, provides protection for all Plant, Materials and Equipment from damage or loss due to weather, fire, theft, unexplained disappearance or other similar casualty.
4. CONSTRUCTION AND COMPLETION OF THE WORKS
4.1 Temporary Works, Contractor’s Sites, Site Services and Construction Constraints
4.1.1 Temporary Works
The Contractor is responsible for all temporary works and dewatering requirements during the contract.
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4.1.2 Contractor’s Sites and Site services
4.1.2.1 Employer’s Site entry and security control, permits, and Site regulations
The Contractor shall comply with the requirements of the Employer with regard to site entry. The Employer will provide the required ID access cards to the relevant employees of the Contractor for site access. No charge will be made for initial issues, but the replacement of lost or damaged cards will be charged for.
4.1.2.2 Restrictions to access on Site, roads, walkways and barricades
Access to site for Contractor’s employees will be in line with the stipulated working hours as per the PIRPMP. Access outside of these hours shall be by prior arrangement with the Project Manager by the Contractor.
The Contractor shall use the roads in accordance with SMP and national Road Traffic Regulations.
4.1.2.3 Contractor’s site establishment
The site for the Contractor’s Site Establishment is to be within the Contractor’s working area boundary as shown on the site layout drawing. The Contractor may establish his offices, lay down area, stores, repair shops, casting yards and batch plant on his site within the site boundary. The Contractor shall ensure that the site establishment area has a suitable security fence and the necessary access gates and control.
All preparation and fencing done by the Contractor shall be to his account. The site establishment area shall be clearly sign posted and be compliant with the relevant
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safety regulations and restrictions that might be in place until the Contractor has de- established from site. The site establishment layout must be approved by the Project Manager or his duly appointed representative.
4.1.2.4 Site Services and Procedures
The position of existing supply connection points for electricity, water and land line telephone will be indicated by the Project Manager to the Contractor. The Contractor shall make his own arrangements for the connection of such services to his work site, for his use during construction. Where such service usages are purchased from the Port, the applicable tariffs will be those that the Local Authority charges the Port.
The cost of meters, connections, and all other usage costs associated with the provision of services shall be to the Contractor’s account.
The Employer will not provide any security for the works for the duration of the Contract and shall not be responsible for any damage and/or losses incurred by the Contractor in this regard.
4.1.2.5 Toilets
The Contractor shall provide, maintain, move to new positions as required, and finally remove, proper portable toilets of sufficient number at his cost. Toilets shall be properly constructed and placed in suitable positions and maintained in a clean and sanitary working condition. Where no suitable connection to a sewerage system is feasible, conservancy tank or chemical type toilets may be used. The Contractor must make his own arrangements with the Local Authority for the disposal of night soil at his cost.
4.1.2.6 Housing
Housing on site, at the Contractor camp or in the Port area will not be permitted.
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4.1.2.7 Temporary lighting and fencing
The Contractor will provide temporary lighting and fencing around every section occupied by him during the contract. Such fencing will demarcate and secure the construction area at each stage, and shall be erected before work starts in that area and be removed only upon completion of that area and re-erected as work proceeds. The Contractor must include for all costs for such lighting and fencing, including access control into and out of these restricted areas. The Project Managers acceptance must be obtained for the use of any temporary lighting on the site due to the impact that this may have on vessel traffic in the harbour and/or interference with surrounding areas.
4.1.2.8 Clearing of site after completion
The Contractor shall, within two months of the Completion Date, completely remove from site all his plant, material, foundations and other structures erected, stores and temporary office accommodation or any other asset belonging to him and leave the site in a tidy condition to the satisfaction of the Supervisor. No excess or discarded materials, plant or stores may be buried or dumped within the port boundary. Demolition of all temporary structures, surfaces etc., shall be first approved by the Supervisor prior to the work being carried out.
4.1.3 Existing Services in Works Areas
The Contractor is required to liaise with the Supervisor and establish as close as possible, the location of the various existing services situated within the Works Area, and record all such information on a suitable “marked-up” drawing for reference at all times. As far as possible, existing services have been shown on the drawings included in this contract. The drawings showing the existing services are supplied as a guide only.
The Contractor shall consult the Supervisor prior to undertaking any excavation work. The Contractor must thereafter exercise due care and attention in carrying out the agreed excavation work as may be directed by the Supervisor to avoid damage or disruption to existing services.
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The Contractor shall be liable for all claims arising out of any damage caused by such excavation if the Contractor fails to exercise the requisite care and attention in carrying out the excavation.
4.1.4 Danger of Contact with Electrical Conductors
The Contractor, shall before commencement of any work, ascertain from the Supervisor whether any live overhead or underground electrical cables are affected by the Works and he shall ensure that all precautionary measures required by the Supervisor are strictly observed.
4.1.5 Work on, over, under or adjacent to railway lines or near high voltage equipment
All work on, over, under or adjacent to railway lines and near high voltage equipment shall comply with Transnet Limited specifications.
4.1.6 Existing Structures
The Contractor will be held responsible for any damage to existing structures and services caused by him during the execution of this Contract, fair wear and tear excluded, and shall repair damage to the satisfaction of the Supervisor before completion of the works.
For this purpose a joint inspection with the Supervisor and the Contractor will be carried out prior to commencement of the works and any existing damage noted. Repair work to damaged existing structures and services may be carried out during the contract period or during the defect correction period if so authorised. The Contractor will be required to conduct a photographic site survey of the occupied area showing existing structures and services. This report must be submitted to the Supervisor for acceptance and will be used in assessing the damages to structures and services if applicable.
4.1.7 Co-operation with other Parties
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The Contractor will not have sole possession of the works areas. The Contractor shall co-operate with the Port authorities and other common users of the Port of Saldanha in regards to site occupation and access. In this regard the Contractor is advised that the Port authority may need to make use of the existing Quay in the event of an emergency.
The Contractor shall not commit or permit any act that may interfere with the performance of work by any of the other parties and shall carry out work in liaison with the Project Manager.
4.1.8 Blasting in the Harbour Area
No blasting operations shall be carried out in the harbour area, without prior application and the written consent of the Project Manager.
4.1.9 Working of the Port
The fullest collaboration between the Contractor, the Project Manager and establishment Terminal Operator is essential with regard to site access, operations and working of the port.
The Contractor shall ensure that all his construction labour, plant and equipment remains within the boundaries of his allocated construction area.
The Contractor shall ensure that any staff, labour, equipment or plant moving outside his allocated construction site does not obstruct the normal operation of the port and to this end allocated access routes must be coordinated with the Project Manager. All staff and labour working within the port area must comply with TNPA and TPT operational safety requirements and be equipped with all necessary protective clothing, equipment, high visibility apparel and floating apparel when working within two meters of the quay wall.
4.2 “ Approved for Construction” drawings and specifications
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The Contractor Provides the Works using only drawings and specifications marked or stamped “APPROVED FOR CONSTRUCTION” by the Employer.
In order to maintain the Accepted Programme, the Contractor performs only that portion of the works outside the areas marked “HOLD” on the “APPROVED FOR CONSTRUCTION” drawings and specifications until revised “APPROVED FOR CONSTRUCTION” drawings and specifications are received with the “HOLD” markings deleted.
4.3 As Built Drawings
4.3.1 As-built Drawings
The Contractor shall at all times keep one complete set of drawings available at site for mark-up purposes. This set of drawings shall be regularly marked-up in red ink by the Contractor to reflect the latest as-built situation. After completion of the relevant part of the works, the completed marked-up drawing shall be handed over to the Project Manager who will update the necessary as-built drawings.
Any changes to the construction drawings issued shall be communicated and approved in written site instruction before construction.
5. PLANT AND MATERIALS, STANDARDS AND WORKMANSHIP
5.1.1 Specifications and Standards
5.1.1.1 Employer’s General Specifications
The Contractor to comply with specifications as listed below. The requirements are contained in Annexure A attached hereto:
Health and Safety Requirements:
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Safety, Health & Environmental Specification (Annexure A1)
5.1.1.2 Standardised Specifications
The latest edition of the Standardised Specification SANS 1200, including all references, TMH, TRH and BS EN series specifications are applicable to this contract.
The following, not necessarily comprehensive, list of specifications are referred to in the Works Information:
SANS 996-1 Components of Pressure Pipe Systems Part 1: PVC-U Pressure Pipe Systems
SANS 1083: Aggregates from natural sources: Aggregates from concrete
SANS 1491-1:2005: Portland cement extenders - Part 1: Ground granulated blast furnace slag
SANS 1491-2:2005: Portland cement extenders - Part 2: Fly ash
SANS 1491-3:2005: Portland cement extenders - Part 3: Silica Fume
SANS 50197-1:2000: Cement Part 1: Composition, specifications and conformity criteria for common cements
SANS 5862-1: Concrete Tests – Consistence of freshly mixed concrete – Slump Test
SANS 5862-2: Concrete Tests – Consistence of freshly mixed concrete – Flow Test
SANS 1200 A: General
SANS 1200 AB: Engineers office
SANS 1200 C: Site Clearance
SANS 1200 D: Earthworks
SANS 1200 DB: Pipe Trenches
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SANS 1200 G: Concrete (Structural)
SANS 1200 LC: Cable ducts
SANS 1200 LE: Storm water drainage
SANS 1200 M: Roads (General)
The term “project specification” shall mean “Employers Works Information” wherever it appears in these standardised specifications.
Should any requirements of this Works Information conflict with the requirements of the Standardised Specification, the requirements of this Works Information shall prevail.
5.1.2 Variations to Standardised Specifications
5.1.2.1 Identified and Defined Terms
So as to avoid confusion, original SANS 1200 terms such as “Contractor, The Engineer, Material, Plant, Measurement and Payment”, etc. have deliberately not been substituted with “Contractor, Project Manager, Supervisor, Plant and Materials, Equipment, Pricing Assumptions”, etc as per the ECC3, except where the context is unclear. For the purpose of variations to standardised specifications, these terms should be interpreted in their original SANS 1200 context.
5.1.2.2 Variations to SANS 1200 A: General The requirements are contained in Annexure B1: Variations to SANS 1200 A: PSA: General.
5.1.2.3 Variations to SANS 1200 AB: Engineer’s Office
The requirements are contained in Annexure B2: Variations to SANS 1200 AB: PSAB: Engineer’s Office.
5.1.2.4 Variations to SANS 1200 G: Concrete
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The requirements are contained in Annexure B3: Variations to SANS 1200 G: PSG: Concrete.
5.1.3 Particular Specifications
5.1.3.1 Demolition Works
The requirements are contained in Annexure C1: Demolition Works.
6. LIST OF DRAWINGS
TNPA DRAWING No. DRAWING TITLE SBH – 06T - 1000- 001 - 01 General Arrangement SBH – 06T - 1000- 002 - 01 Retention Pond SBH – 06T - 1000- 003 - 01 Box Channel Layout SBH – 06T - 1000- 004 - 01 Box Channel
7. LIST OF ANNEXES
Annexes No. Description
A Employer’s General Specifications
B Variations to SANS Standard Specifications
C Particular Specifications (Civil Works)
C4.1 Part C 4: Site information Page 30 Site Information TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA 686 DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
TENDER NUMBER: TNPA686
C3.2 ANNEXES
C4.1 Part C 4: Site information Page 31 Site Information TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA 686 DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority A DIVISION OF TRANSNET SOC LTD (Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHA PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE A EMPLOYER’S GENERAL SPECIFICATIONS
C4.1 Part C 4: Site information Page 32 Site Information TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA 686 DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE A
Content: Annexure Description A1 Safety, Health & Environmental Specification
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NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority A DIVISION OF TRANSNET SOC LTD (Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHA PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE B VARIATIONS TO SANS STANDARD SPECIFICATIONS
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PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE B
Content: Annexure Description B1 PSA - General B2 PSAB - Engineers Office B3 PSG - Concrete
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NEC3 Engineering & Construction Contract (ECC3)
Transnet National Ports Authority A DIVISION OF TRANSNET SOC LTD (Registration No. 1990/000900/30)
TENDER NO TNPA 686
PORT OF SALDANHA PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
ANNEXTURE C PARTICULAR SPECIFICATIONS – CIVIL WORKS
C4.1 Part C 4: Site information Page 36 Site Information TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA 686 DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA
PORT OF SALDANHA
PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS
TENDER NUMBER: TNPA 686
ANNEXURE C
Content: Annexure Description C1 Demolition Works
C4.1 Part C 4: Site information Page 37 Site Information