Fangfoss with Bolton Emergency Plan Updated Sept 2009
THIS PLAN CONTAINS PERSONAL INFORMATION. THESE PAGES MUST BE TREATED AS BEING PRIVATE AND CONFIDENTIAL
Foreword
Fangfoss with Bolton Parish Council has produced this Emergency Plan to act as a reference tool during a major incident. It is not meant as a detailed technical manual, just a list of prompts and contact details to help save time and minimise disruption should the need arise.
This is our first attempt at putting together a plan like this and we would welcome your suggestions for any amendments and additions you would like to see included in future. Please contact the Clerk to the Parish Council with your comments.
Brenda Holmes Chairman Fangfoss with Bolton Parish Emergency Plan Committee
Fangfoss with Bolton Emergency PlanPage 1 Private and Confidential 1. Introduction
The lead response to a major incident will be provided by the police, fire and ambulance services who will call for support and assistance from East Riding of Yorkshire Council as appropriate.
However, the recent flooding in June 2007 has shown the need for Fangfoss with Bolton Parish to have procedures in place for supporting the community, working in co-ordination with East Riding of Yorkshire Council and the emergency services in the event of any major incident.
We should be able to fulfil a useful role as we have local knowledge contained within this plan.
2. Aim
Our aim has been to describe the kind of situation that might be classed as a community emergency that would result in the implementation of this plan, and to list some local resources which could prove useful in such circumstances.
3. Plan Ownership & Document Control This plan and the information within it are private and confidential and should only be released to members of the Fangfoss with Bolton Parish Council or those individuals involved in its implementation. The Fangfoss with Bolton Parish Council owns this plan and its contents and we recognise that it is our responsibility to ensure it is accurate and up to date. The Fangfoss with Bolton Parish Council aims to review this plan once every two years. SECTION 1: ACTIVATION
When the Plan Will be Activated This plan will be activated when at least two members of the Fangfoss with Bolton Parish Council consider it necessary to take action in response to an incident, and when action cannot be taken effectively without triggering the arrangements outlined in this document. A decision will be taken amongst those present as to who will be in charge of operations. It is not possible to be prescriptive about the sorts of the incidents that might trigger the plan but they could include a prolonged power cut; major flooding; heavy snowfall cutting off the village; or widespread leakage of hazardous chemicals. We will always inform East Riding of Yorkshire Council and Humber Emergency Planning Service that the PLAN has been activated.
East Riding of Yorkshire Council: 01482 393939 Humber Emergency Planning Service: 01482 393051
How the Plan Will be Activated In the event of the plan being triggered the following members of the Parish Council will form the basis of the emergency management team who will help to mitigate the effects on the community. Name Home Work/Fax Mobile Phone Mrs Brenda Holmes 01759 368309 07519 175773 Oakworth House, Bolton, Wilberfoss, York YO41 5QS Fangfoss with Bolton Emergency PlanPage 2 Private and Confidential
Mr Jonathan Oxford 01759 369518 07790 960569 5 The Paddock, Fangfoss, York, YO41 5SH Mrs Ros Aitchison 01759 368105 01904 0770 441 5803 9 Chestnut Way. Fangfoss, York, YO41 380164 5SD Mr Nigel Rickatson 01759 368597 01759 07790 082107 Red Roofs, Station Road, Fangfoss, YORK, 368334 YO41 5QB Mrs Pamela Broughton 01759 368125 01405 07785 536679 15 Chestnut Way, Fangfoss, York 863220 YO41 5SD Mrs Lyn. Rickatson 01759 368597 01904 07730 210446 Red Roofs, Station Road, Fangfoss, 634771 YORK, YO41 5QB Mr David. Wildblood 07889 044547 3 The Paddock, Fangfoss, YO41 5SH Mrs Jane. Allen 01759 368498 01904 07515 891238 Fir Tree Farm, Fangfoss, York, YO41 5QH 321486 Email: [email protected]
OPERATIONS BASE If an emergency management team is brought together, it has been agreed that they will meet in one of the following locations:
FANGFOSS St Martin’s School Address: Main Street, Fangfoss Key Holder Name: Address: Telephone:
Address: Fangfoss St Martin’s Church Key Holder Name: Address: Telephone
Address: Main Street, Fangfoss Carpenters Arms Key Holder: on site Name: Address: Telephone
BOLTON Address: Main Street, Bolton Key Holder Methodist Chapel Name: Address: Telephone
EMERGENCY BOX
Emergency boxes will be kept at the locations identified above. They should contain a copy of Fangfoss with Bolton Emergency PlanPage 3 Private and Confidential this plan, an ordnance survey map of the area, stationery (including pens and pencils) a copy of the register of electors, essential emergency equipment, log book and torch.
Fangfoss with Bolton Emergency PlanPage 4 Private and Confidential SECTION 2 – THE RESPONSE Priorities are shelter, emergency medical care and food & water.
INITIAL ACTIONS
Gather information; assess the nature and scale of the incident AND Take Charge What [Crashed aircraft, natural disaster, severe weather] Where Location - be as precise as possible. Casualties Numbers - few or many. Fire Extent/likelihood Services Required Fire, Ambulance, Police, East Riding of Yorks Council public utilities Access Advise best routes to and from site. Your Location Establish Operations Base (Forward Control)
Make contact with the Emergency Services and East Riding of Yorkshire Council (if appropriate). Identify hazards/causes of further problems and minimise their effect - for example if flooding, organise sandbags. Inform the other Emergency Management Team Members (see section 2) of the emergency and the locations of the operations base(s). Identify a safe route to the incident and establish a rendezvous point that is a minimum of 200 metres away from the incident. Establish initial traffic control if necessary. Continue to gather as much information about the situation as possible and commence a log of events. Consider if evacuation is necessary or desirable. Arrange for community resources/organisations identified in section 3 to made available as necessary. Identify emergency accommodation and ensure you have a power supply, heat and arrange food supplies (if not readily available). Vulnerable members of the community will need to be identified and contacted as appropriate and advice /assistance should be offered. Emergency Medical Care members of the community identified in section 3 are those qualified to provide emergency medical care. Arrange for the community resources /organisations identified in section 3 to be made available as necessary. Provide access to isolated homes - is this through boats etc? Make provision for livestock and pets. What animals are at risk? Arrange for relocation.
Fangfoss with Bolton Emergency PlanPage 5 Private and Confidential EMERGENCY CONTACT DETAILS Local Parish Councillors Name Home Phone Work/Fax Mobile Mrs Brenda Holmes 01759 368309 07519 175773 Oakworth House, Bolton, Wilberfoss, York YO41 5QS Mr Jonathan Oxford 01759 369518 mobile: 07790 5 The Paddock, Fangfoss, York, 960569 YO41 5SH Mrs Ros Aitchison 01759 368105 01904 380164 0770 441 5803 9 Chestnut Way. Fangfoss, York, YO41 5SD Mr Nigel Rickatson 01759 368597 01759 368334 07790 082107 Red Roofs, Station Road, Fangfoss, YORK, YO41 5QB Mrs Pamela Broughton 01759 368125 01405 863220 07785 536679 15 Chestnut Way, Fangfoss, York YO41 5SD Mrs Lyn. Rickatson 01759 368597 01904 634771 07730 210446 Red Roofs, Station Road, Fangfoss, YORK, YO41 5QB Mr David. Wildblood 01759 368315 07889 044547 7 St Martin’s Close, Fangfoss, York, YO41 5RA
Mrs Jane. Allen 01759 368498 01904 321486 07515 891238 Fir Tree Farm, Fangfoss, York, YO41 5QH Email: [email protected]
Contact Details East Riding of Yorkshire Ward Councillors
Other Local Ward Home Phone Work/Fax Mobile Councillors Cllr David N RUDD. 01430 873708 48 Hawling Road. Mkt Weighton Edward Burton 07963 565787 3 Green Bank Lane STAMFORD BRIDGE York YO41 1PQ Councillor D. Sharpe (01430) 874005 (01430) 876795 07799 056174 Wheatsheaf House, 14 Dawson Road, MARKET WEIGHTON. YO43 3GE art
Fangfoss with Bolton Emergency PlanPage 6 Private and Confidential Useful Telephone Number
Fire, Police, Ambulance and Coastguard 999 Police Non Emergency Number 0845 60 60 222 Pocklington Doctors Surgery 01759 302500 Pocklington Vet 01759 304977 Stamford Bridge Doctors Surgery 01759 371467 Stamford Bridge Vet 01759 371066 NHS Direct 0845 4647 East Riding of Yorkshire Council 01482 393939 01482 887700 Npower Northern: 0800 668 877 Yorkshire Electricity: 0800 375 675 Scottish Power: 0845 272 7999 Eastern: 0800 783 8838 All Gas Leaks: 0800 111 999 Yorkshire Water: 0845 124 24 24
Flooding Contact Numbers Environment Agency trained operators are available 24 hours a day seven days a week and can provide immediate practical advice on flood risk and what to do before, during and after a flood. Environment Agency Telephone : 0845 988 1188. Minicom service (For the deaf and hard of hearing): 0845 602 6340 Environment Agency: 0800 80 70 60 (Damage or danger to the natural environment e.g. – pollution, poaching, risks to wildlife, fish in distress, illegal dumping of hazardous waste) East Riding of Yorkshire is responsible for the drains that remove surface water from the highway. In the event of significant highway flooding, the council works with other bodies to provide an emergency response, such as the provision of sandbags. 01482 393939 Highways customer care: 0845 6001666 Yorkshire Water is usually responsible for sewer drains in the roads and blocked sewers: 0845 124 24 24
SECTION 3: COMMUNITY RESOURCES Community Resources Available for use during an emergency.
Emergency Accommodation and Skills
Emergency Accommodation Contact Details
St Martin’s School Name;
Fangfoss with Bolton Emergency PlanPage 7 Private and Confidential Address: Main Street, Fangfoss Telephone St Martin’s Church Name; Fangfoss Telephone Carpenters’ Arms Name: Fangfoss Telephone The Chapel, Bolton Name Telephone
General Supplies: Nearest local shops are in Wilberfoss and Pocklington
Resources with medical, Para medical, nursing, first aid, health care & veterinary skills. Use local knowledge to identify other skills, e.g. Doctors, Nurses Vets.
People who could help during an emergency
Skilled/ Name Address Tel/Mobile No Equipment/Supplie s/ Nurse
Tractors
Trailers
Four wheel drive
Lifting
Cutting
Generators
Heaters
Builder
Plumber
Electrician
SECTION 4: VOLUNTARY ORGANISATIONS Voluntary Organisations
We need local contact details for all of these organisations (except the WI)
Fangfoss with Bolton Emergency PlanPage 8 Private and Confidential Organisation / Person’s Name & Contact Resources Available Details
Fangfoss with Bolton Women’s Institute Scouts Age Concern Assistance with the provision of care for East Riding of Yorkshire HQ the elderly. Morleys Yard, Walkergate, Beverley, HU17 9B4 Telephone 01482 869181
Age Concern Head Office Corner of Porter Street & St Lukes Street Hull HU1 2RH Telephone 01482 324644 British Red Cross . Provision of first aiders and nurses, Hedon Centre, Sheriff Highway stretcher bearers and ambulances. Hedon, Hull, HU12 8HO . Support at casualty clearing stations. . Immediate welfare and comforting of Telephone 01482 890618 casualties provide escort for disabled, Fax 01482 499840 family support. County HQ 182 Chanterlands Avenue, Hull HU5 4DJ Centre 88 Voluntary Services Centre Saner Street, Boulevard, Hull. HU3 2TR Telephone 01482 324541 Citizens Advice Bureau All aspects of help and advice. Pointing City Centre, Charlotte Street Mews, Hull us in the right direction. HU1 3BQ Telephone 01482 224608 Cruse Counselling advice on practical problems Hull & District connected with bereavement. Telephone 01482 565556 Bridlington & District Telephone 01482 565556 East Riding Yorkshire Council Bus Service - Medibus Dial – a – ride Telephone 0845 644 5959 East Riding of Yorkshire Council Customer Service Centres Hull & Hedon Telephone 01482 893555 Withernsea Telephone 01964 614477 Salvation Army Prepared to act in a supporting role at a Local Corps & Community Centres major incident. East Hull, Franklin Street Hull, HU9 1JQ . Assist with the care of friends and Fangfoss with Bolton Emergency PlanPage 9 Private and Confidential Telephone 01482 226122 relatives, particularly care of bereaved. Hull Central, Beverley Road . Provide emergency services eg Hull, HU13 1YA catering support. Telephone 01482 323897 . Provide overnight/short stay shelter in Salvation Army accommodation. Samaritans 75 Spring Bank, Hull. HU3 1AG Telephone 01482 323456 Telephone 08457 909090 (24 Hours) Business calls – answer phone Telephone 01482 329477 E mail www.samaritans.org St. John Ambulance . Provision of first aiders, ambulances St. Johns, Hull HQ, Priory House, Popple Street and additional medical supplies. Hull, HU91LP . Reinforcement to medical teams at the scene and /or casualty clearing Telephone 01482 588564 stations. . Welfare services at hospitals and St. Johns, Beverley HQ assistance with distressed friends and Morton Lane, Wilbert Lane, Beverley . Relatives. HU17 OAJ . Assistance at reception and/or rest Telephone 01482 865303 centres. E mail [email protected] Women’s Royal Voluntary Service Catering / Listening / Supporting 58 Finkle Street, Cottingham, Hull Telephone 01482 845819 Grosvenor House, 100 102 Beverley Road Hull Telephone 01482 327718
SECTION 5: PLAN PUBLICATION PLAN PUBLICATION Electronic copies of this plan have been e-mailed to: East Riding of Yorkshire Council Principal Emergency Planning Officer [email protected] and Heps www.heps.gov.uk. Hard copies of this plan are kept by: All members of the Fangfoss with Bolton Parish Council & Ward Councillors and at Operations Bases listed. In emergency boxes. A web version of the plan with the confidential information removed (will be) posted on the Fangfoss with Bolton Parish Website http://www.fangfoss.net. for public information once the content of this plan is approved by the Parish Council.
SECTION 6: PLAN MAINTENANCE
Plan Maintenance Roles and Responsibilities
Fangfoss with Bolton Emergency PlanPage 10 Private and Confidential The Fangfoss with Bolton Parish Council is responsible for making sure the plan complies with Data Protection legislation.
The Fangfoss with Bolton Parish Council will make sure that all the people who are involved in the plan are aware of their role and know that that they might be contacted during an emergency.
We aim to practise implementing the plan every two years. The Fangfoss with Bolton Parish Council will have responsibility for arranging the exercise. An exercise guide and some potential scenarios are available at www.heps.gov.uk, or by calling 01482 393056.
The plan will be reviewed at least every two years. During the review every section of the plan will be checked for accuracy (telephone numbers, resource lists etc).
Any updates to the plan, or lessons that have been learned from exercises, will be incorporated into the revised document, consulting with the Emergency Planning Section of ERYC where appropriate.
Fangfoss with Bolton Emergency PlanPage 11 Private and Confidential APPENDIX: BACKGROUND INFORMATION – THE MULTI AGENCY RESPONSE TO A MAJOR INCIDENT
East Riding of Yorkshire Council’s Response to a typical major incident
1 – Incident Scene / Multi Agency Operational (Bronze) Coordinating Group
Humberside Fire and Rescue Service would establish an “inner cordon” around the immediate vicinity of an incident. Only essential personnel would be allowed access, such as fire fighters, paramedics and Building Control Officers.
A Multi Agency Operational (Bronze) Coordinating Group would be established to control and deploy the resources concerned with dealing with the immediate incident.
Humberside Police would establish an outer cordon at a safe distance away from the scene. Only personnel involved in the response would be allowed within the outer cordon. Resources that may be needed in the response, such as emergency transport, would be held at a marshalling area at the outer cordon ready for use.
2 – Multi Agency Tactical (Silver) Coordinating Group
The Multi Agency Tactical (Silver) Coordinating Group would be located at a safe distance away from the incident scene.
It would determine priorities in allocating resources, plan and co-ordinate when tasks were to be undertaken, consider the wider implications of the incident and ensure that the Operational Group had sufficient resources.
It would be chaired by Humberside Police, who take a coordinating role in almost all major incidents, and would be attended by representatives of all responding organisations.
East Riding of Yorkshire Council would be represented at this Group by a Forward Liaison Officer (see heading 8).
At the beginning of the response phase the chair of the silver command would pass to the Council, the Environment Agency or the Primary Care Trusts.
3 – Multi Agency Strategic (Gold) Level Coordinating Group
Emergencies that have major implications, usually for more than one unitary authority, may require a multi-agency response at a strategic level, in which case this group would be established, chaired initially by Humberside Police.
The Strategic Co-ordination Group would meet at a location completely detached from the scene with suitable communications and meeting facilities. For the Humber area this would normally be at Police Headquarters, Queens Gardens, Hull.
Fangfoss with Bolton Emergency PlanPage 12 Private and Confidential The Strategic Co-ordination Group would determine the multi agency strategic issues relevant to the incident including the management of the aftermath of the incident and the return to normality.
All responding organisations would be represented by a deputy that has authority to commit his/her organisation to strategic decisions. East Riding of Yorkshire Council would be represented at this Group by a member of CMT.
4- Regional Civil Contingencies Committee
This new level of command may be established if an incident has implications for one or more Government Office regions. Such recent incidents would have included the Fuel Crisis and the Foot and Mouth outbreak.
The committee would be responsible for prioritising resources at a regional level and for reporting directly to the Government.
An officer from the Humber multi agency strategic (Gold Level) coordinating group would represent our area on this committee.
5 - Council Operational Staff and 6 - Council Directorates
Council staff would only be asked to carry out their normal day to day role in an emergency situation. For example, a Building Control Officer may become involved with structural safety following an explosion, Public Protection officers may be involved with pollution and Highways staff may be involved in sandbagging and road closures.
The Directorate’s representative in the Emergency Control Centre would coordinate their involvement in the emergency.
7 – Control Centre Manager / Emergency Control Centre
A Head of Service acting as a Control Centre Manager would co-ordinate the Council's response to an incident.
The Control Centre Manager would usually operate from the Kries Lippe Room, which is equipped with communications, stationary and emergency plans. A control team made up of representatives from each Directorate would support them. Bringing this team together:
helps to provide a co-ordinated council response. allows information to be shared more efficiently allows requests for services to be actioned more quickly. allows each directorate to see how the incident could impact on them and how their department could offer assistance.
The Control Centre Manager has a list of all the Parish and Town Council’s that have prepared emergency plans, along with their contact details, and will make contact as soon as initial actions have been completed.
The Control Centre Manager communicates with the scene of the incident through a Forward Liaison Officer.
Fangfoss with Bolton Emergency PlanPage 13 Private and Confidential 8 – Council’s Forward Liaison Officer(s)
A Forward Liaison Officer is the Council’s representative at the Multi Agency Tactical Coordinating Group (see heading 2). All requests for Council support are made through the Forward Liaison Officer who then speaks directly to the Control Centre Manager.
A Forward Liaison Officer can:
Obtain regular position statements regarding the incident Facilitate a swift response to a request for Council Services Identify where Council Services can assist in the response to the incident Assess the impact of the incident on the Council and the Community
9 - Emergency Management Team
The Emergency Management Team is an emergency meeting of CMT to provide the strategic framework and authorisation for the activities of the Emergency Control Centre.
The need for an Emergency Management Team meeting will be discussed between the Control Centre Manager and CMT.
10 – Council’s Strategic Representative
If a Strategic Level (Gold) Coordinating Group was established a member of CMT would be invited to attend. The Group would examine the multi agency strategic issues relevant to the incident, including the management of the aftermath and the return to normality.
The Council’s Strategic Representative would liaise with the Emergency Management Team and the Control Centre Manager.
Fangfoss with Bolton Emergency PlanPage 14 Private and Confidential