Gloucester County Improvement Authority s1

GLOUCESTER COUNTY IMPROVEMENT AUTHORITY

MINUTES OF THE JULY 17, 2014 BOARD MEETING

The Gloucester County Improvement Authority Board meeting was called to order by Chairman Charles Fentress. The Certification of the Open Public Meetings Act Requirement was read by Solicitor John Alice. Chairman Fentress led the Authority in the salute to the flag.

Roll call: Paul Lenkowski, Paul Medany, Ashley Nichols, Adam Reid and Chairman Charles Fentress

Staff present: George Strachan, Acting Executive Director; Rhonda Gigliotti, Director of Finance; Carmen Trifiletti, Projects Coordinator/HR Director; Marlin Peterson, Director of Port Development; Tom Bianco, Acting Director of Economic Development; Tom Sullivan, Solid Waste Complex Administrator; John Alice, Solicitor; Tim Scaffidi, Co-Solicitor and Barbara Cramer, Recording Secretary.

Also present: Ed Steck of T&M Associates.

Public Portion

Motion to open was made by Mr. Medany, seconded by Mr. Lenkowski and unanimously approved. There being no participation, motion to close was made by Mr. Medany, seconded by Mr. Reid and unanimously approved.

Approval of Minutes

Motion to approve of the June 19, 2014 board meeting minutes was made by Mr. Medany, seconded by Mr. Lenkowski and unanimously approved.

Approval of Bill Lists

Motion to approve of all bill lists was made by Mr. Medany and seconded by Ms. Nichols. Roll call proved unanimous approval.

GCIA Operating: $1,542,130.20 GCIA Contract/Capital: 18,929.01 RRIT: $2,959.04 Shady Lane Home Operating: $635,431.63 Logan Operating: $150,620.29 Logan Capital: $3,914.73 Child Development Center Operating: $215,346.28 2008 Justice Complex Bond: $20,255.50 2008 Paulsboro Port/Overpass: $361,426.38 2012 Landfill Bond: $74,914.00

REGULAR NEW BUSINESS

A single motion to approve of all Regular New Business items was made by Mr. Lenkowski and seconded by Mr. Medany. Roll call proved unanimous approval. a. Awarding Contract for Electrical Services to Mirarchi Electric, Inc.; The contract was approved in an amount not to exceed $5,200.00. b. Awarding Contract for Plumbing Services to J.J. McGinniss Plumbing Contractors T/A J.J.M. Plumbing Company; The contract was approved in the amount not to exceed $4,500.00 c. Authorizing Lease Agreement Between the GCIA and Leaf Funding, Inc. for a Xerox Photocopier System for the Landfill Office; The agreement was approved for the lease of a Xerox 5330PT for thirty-six months for three annual payments of $2,113.68. d. Authorizing Change Order No. 1 to T&M Associates for the Work Associated with Cells 1A/1B Landfill Cap & Gas Collection System for the Solid Waste Complex; The change order was approved in an amount not to exceed $20,000.00. e. Authorizing Change Order No. 1 to T&M Associates for the Work Associated with Phase VIII Lateral Expansion for the Solid Waste Complex; The change order was approved for a decrease in the amount of $20,000.00. f. Awarding Contract to Excelsor Blower System for the Solid Waste Complex Flare Rebuilding; The contract was approved in the amount not to exceed $27,030.00. g. Authorizing Contract to CTM Environmental Services, Inc. for Sludge Removal from the Leachate Storage Tank at the Solid Waste Complex; The contract was approved in the amount not to exceed $14,817.00. h. Authorizing Contract to CTM Environmental Services, Inc. for Removal of Remaining Solids from the Leachate Storage Tank at the Solid Waste Complex; The contract was approved in the amount not to exceed $43,967.00. i. Authorizing Purchase of a 2015 Ford Explorer from Cherry Hill Winner Ford; The purchase was approved in the amount of $26,758.00. j. Authorizing Contracts with Certain Approved State Contract Vendors for Contracting Units Pursuant to N.J.S.A. 40A:11-12a; This items was approved authorizing the updated list of vendors attached to the resolution. k. Authorizing Reallocation of Reserved Capital Funds Associated with the Gloucester County Solid Waste Complex for Convenience Center Improvements into Miscellaneous Capital; The resolution was approved to transfer $33,000.00 between said accounts. l. Award of Contract to Converse Consultants for Quality Assurance Services for Cell 12 Construction at the Solid Waste Complex; The contract was approved in the amount not to exceed $42,629.00. m. Authorizing Shared Services Agreement Between the GCIA and the County of Gloucester for the Administration of the New Jersey Clean Communities Grant Program Activities for the Year 2014; The agreement was approved for grant funds in the amount of $116,628.36. n. Authorizing Contract with Weeks Marine, Inc. for Paulsboro Marine Terminal Modified Phase I Wharf Project; The contract was approved in the amount not to exceed $46,558,765.00. o. Resolution Confirming the Findings of the New Jersey Local Finance Board – Landfill Project; The resolution was approved authorizing bonds in the amount of $6,500,000 for said project.

SHADY LANE COMPLEX NEW BUSINESS

A single motion was made to approve of all Shady Lane Complex New Business items by Mr. Medany and seconded by Ms. Nichols. Roll call proved unanimous approval. a. Authorizing Amendment No. 1 to T&M Associates Preliminary Assessment Contract for Soil Sampling Required by the NJDEP for the Child Development Center New Exterior Play Area; The contract was approved in the amount not to exceed $1,750.00. b. Authorizing Lease Agreement Between the GCIA and Ricoh USA, Inc. for the Lease of Photocopier Systems for the Main Office and Nurse’s Station of the Shady Lane Home and the Child Development Center; The agreements were approved as follows: Ricoh 4002SP for forty- eight payments of $177,53 for Shady Lane main office; Ricoh 5002SP for forty-eight payments of $206.07 for nurses’ station; and Ricoh MP5002SP for forty-eight payments of $220.33 for Child Development Center. c. Authorizing and Approving the Waiver of Tuition Charges for Shady Lane Child Development Center Customer; The waiver was approved in the amount of $40.00. d. Authorizing a Nursing Program Clinical Agreement Between the GCIA/Shady Lane Home and Rowan College of Gloucester County for Clinical Site Training and Instructional Purpose; The agreement was approved for a term of one year. George Strachan updated the Board on a few ongoing projects noting that there was a ceremony held at the Paulsboro Port announcing confirmed tenants and the beginning of the wharf project. He also noted the bonds for the landfill construction were sold, and a bid opening for Phase VII Development - Cell 12 at the Solid Waste Complex will be held August 12. There may be a need for a special Board meeting to award said contract. Since the NJDEP took so long with the approval process, he expressed that we want to do everything possible to make sure we have space available. A special meeting will allow a little extra time for a contractor to get underway with the new cell’s construction. The agreement with Rowan University has been executed.

Adjournment

Motion to adjourn was made by Ms. Nichols, seconded by Mr. Medany and unanimously approved.