ELSEN GAINES KIEPER MALIGRANDA - SMITH: Present

February 13, 2012 Page 1 of 4

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN– GAINES– KIEPER – MALIGRANDA - SMITH: present

Guests: Attorney Mary Gaziano, Todd Weegens, Lori Schultz, Todd Stockburger, Chad Insko, Dennis Noegel, and Michael McKinnon.

A motion was made by MRS. GAINES, seconded by MR. SMITH to accept the minutes of the January 9, 2012, Regular Board Meeting and Public Hearing. Motion carried on a voice vote.

A motion was made by MRS. GAINES, seconded by MRS. KIEPER to pay the bills $5,000 and over to Gill’s Freeport Disposal. Motion carried on a unanimous roll call vote.

A motion was made by MR. ELSEN, seconded by MRS. GAINES to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

No one signed up to offer public comment.

Based on the recommendation of President Eubank a motion was made by MR. SMITH, seconded by MR. ELSEN to appoint Michael R. McKinnon to fill the seat of Greg Leonard until the next election. Motion carried on a voice vote. Mr. McKinnon was sworn in and seated.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

a. 1. A motion was made by MR. ELSEN, seconded by MRS. KIEPER to affirm President Eubank’s signature on the letter from RRWRD to include the four properties on Cunningham Road and correct another property on Cunningham Road all to be a part of the original buy-in agreement at a cost of $478 per property. Motion carried on a unanimous roll call vote. February 13, 2012 Page 2 of 4

2. A motion was made by MR. ELSEN, seconded by MR. SMITH to affirm the President’s signature on the letter to RRWRD that the Village will maintain ownership of the generators. Motion carried on a unanimous roll call vote. Mr. Elsen thanked Mr. Insko for catching this omission.

b. The due diligence period with the RRWRD agreement has been extended to finalize details on use of their trucks in the Village when the roads are posted. It was also found that the Circuit Court has to approve the agreement before it is finalized. President Eubank will draft a letter to RRWRD spelling out the status of the plant during this interim period.

c. Attorney Gaziano will draft a resolution to adopt RRWRD code requirements.

d. There will be a letter of understanding with RRWRD with regard to the need for a bond to be posted when the roads are posted.

B. VILLAGE ENGINEER

a. Mr. Weegens discussed some highlights from his monthly report. He noted that the Village was unsuccessful in getting a CDAP grant because of the low poverty rating. Mr. Weegens will complete the needed MFT statement. Fehr Graham will schedule a meeting with Village Officials on MS4.

C. VILLAGE ATTORNEY

Attorney Gaziano said that she and Mrs. Schultz have reviewed the Ordinances and Resolutions and have a list of copies needed.

Attorney Gaziano will draft an ordinance based on recommendation of the State with regards to part-time police officers.

D. FINANCE COMMITTEE

a. The committee heard presentations from three underwriters and one financial planner. Based on committee recommendation a motion was made by MR. ELSEN, seconded by MR. SMITH to engage BMO Capitol Markets GKST Inc. as the bond underwriter and James Rachlin as the agent. Motion carried on the following roll call vote: ELSEN – GAINES – KIEPER – MALIGRANDA – SMITH: yes MCKINNON: present February 13, 2012 Page 3 of 4

b. Approval of the audit firm remains open.

c. The financial reserves are in good shape. It was noted that Fourth of July is in need of funds. In the future it will be necessary to separate water, sewer, and garbage.

E. POLICE COMMITTEE

a. Once the title is signed off the Village will receive a Dodge Durango seized during a drug arrest. The Village will then determine what to do with the vehicle.

b. A motion was made by MR. ELSEN, seconded by MR. SMITH to apply for a grant to purchase a police car with the Village paying twenty five percent of the cost. Motion was amended that when the Dodge Durango discussed in item a. is sold the proceeds will be part of the Village cost of the police car. Motion carried on a unanimous roll call vote.

c. Everyone is reminded to review the status of their NIMS training.

d. It was noted eight of the fourteen “No Parking” signs erected on School and Church Streets were stolen. They were located and will be re-erected this spring.

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/SENIOR BUS TASK FORCE/WIPC

a. A motion was made by MRS. GAINES, seconded by MR. SMITH that we purchase two copies of the following building code books at a cost not to exceed $1,100 from 17-47-912 ICC CODES: Building 2012, National Electrical Code 2011, Illinois Plumbing Code 2004, Property Maintenance Code 2009, Mechanical Code 2012, Residential Code for One & Two Family Dwellings 2012, Existing Building Code 2012, Fuel Gas Code 2012, and Energy Conservation Code 2012

Motion carried on a unanimous roll call vote.

G. ADMINISTRATION TEAM/CLERK

President Eubank appointed Mrs. Kieper to the Admin Team with himself and the Clerk. The team will meet before long to discuss health insurance when the pricing quotes are available. February 13, 2012 Page 4 of 4

H. PRESIDENT

President Eubank attended a press conference today on aggregation of power. He has also been interviewed by the Register Star about the Trustee position of Mr. McKinnon replacing Mr. Leonard and also about the transfer of the plant to RRWRD.

Liquor Commission will have a standard meeting the last Thursday of each month at 6:00 p.m. If any meeting is not needed it will be cancelled.

a. Until there is an agreement no one will be able to add telecommunication equipment to the water tower. It is the understanding that T6 acquired Aero Inc. and both are now owned by Essex.

b. Community service projects by groups remains open.

c. Mrs. Kieper is appointed the chair of Police Committee and a member of the Finance Committee. Mr. McKinnon will serve on the Public Works Committee and Community Development.

d. Upcoming Meetings:

Public Works Committee March 5, 2012 at 4:00 p.m. Police Committee February 29, 2012 at 4:00 p.m. Finance Committee March 12, 2012 at 3:00 p.m. 4th of July Committee February 28, 2012 at 7:00 p.m. Community Development March 14, 2012 at 6:30 p.m. UDO March 7, 2012 at 6:00 p.m. Liquor Commission February 23, 2012 at 6:00 p.m.

e. There will be a Trustee Retreat March 10, 2012 from 9:00 a.m. to noon. It is hoped there will be a tour of the plant, wells, etc. If needed lunch will be provided.

A motion was made by MR. SMITH seconded by MRS. GAINES to adjourn at 9:12 p.m. Motion carried on a voice vote.

______Sally Jo Huggins, Village Clerk

Approved March 12, 2012