Regional Office, Bangalore ( North)

VIJAYA BANK,

REGIONAL OFFICE, BANGALORE ( NORTH)

TENDER NOTICE FOR HIRING OF CASH VAN

Vijaya Bank, Regional Office, Bangalore – North, invites sealed tenders under two bid system from reputed transport operators/security agencies for providing one Cash Van each on hire basis for bank’s Currency Chest at M.G.Road & Malleshwaram, Bangalore,Karnataka as detailed below:

TECHNICAL BID (PART- I) FOR HIRING OF CASH VAN

The eligibility criteria for hiring cash van and driver from private agencies is given below:

1. The service provider should have been in business of providing cash van to nationalized bank for last five years as on 31.03.2015.Documentary evidence in support of the same has to be enclosed with technical bid.

2. The service provider should be able to provide Medium Vehicles – Makes – Mahindra Bolero, Mahindra Pickup, Tata – 207, Tempo Trax, the vehicle will be modified as per RBI/IBA/Bank guidelines to be utilized as a cash van for secure transportation of cash between Branches/ Currency Chest of the Bank.

3. The cash van being provided should of the latest model.

4. The Crew required is one cash van driver. The Service provider shall engage cash van driver only after antecedent check and after police verification is done. The verification certificates should be submitted to the Bank. The antecedents of the replacement drivers should also be verified by local police authorities.

5. The number of cash van required is ONE cash van each for the Currency Chests at M G Road & Malleshwaram, Bangalore, Karnataka. The Service provider should have minimum 3 standby vehicles for emergency replacement. The Service Provider should have adequate fleet of vehicle to cater for breakdowns and provide un-interrupted and continued service during the period of contract.

6. The Service provider should have the ability to commence operation within 30 days from release of cash van development orders.

7. All taxes duties and levies will be borne by the service provider. Taxes/NOC towards inter-state movement of cash van will be borne by the service provider.

Name & Signature of the Vendor with seal

8. The Service provider will withdraw the cash van driver if in the opinion of the bank the quality of service rendered by the said personnel does not conform to the banks requirement.

9. The service provider will take proper and adequate comprehensive Insurance (including third party) coverage as required as per Motor vehicle Act for the vehicle/s being provided to the Bank.

10. Fidelity Insurance, Employees Accident Policy etc. will be borne by the service provider. However, cash in transit Insurance Policy cover will be taken by the bank.

11. The service provider should modify the cash van as per Bank’s requirement. The cash van should be provided with all required security fittings. It should have three compartments, namely (a) drivers compartment (b) cash compartment (c) crew compartment. The modification of the vehicle will be done as per bank’s requirement.

12. The service provider should provide tamper proof photo identity card to the driver of the cash van.

13. The service provider should preferably have an all India network and should have a credible supervisory infrastructure and network for provision of cash collection and delivery services as also follow up with law enforcing agencies.

14. Service provider should have a certificate of Registration with Registrar of Companies or Registrar of Firms or have a letter of Proprietorship. Service Provider should provide the latest income Tax Assessment and PAN number.

15. Service provider should be registered with Shops & Establishment Act and provide latest certificate for ESI Corporation.

16. Service provider should provide the latest certificate for EPF Organization under EPF and Mis. Provision Act 1952 if applicable as per criteria of number of employees held.

17. Service provider should be registered with the Govt. under the Contract Labour Act (Regulation & Abolition) 1970.

Name & Signature of the Vendor with seal 18. Service provider should be registered under the appropriate authority for service tax.

19. Service provider should have at least 3 running contracts with reputed banks.

20. The vendor shall ensure that the Vendors employees execute a Confidentiality and Non- Disclosure contract with Vendor for protecting the banks confidential information. This shall be the vendor's sole responsibility.

21. The bank may at its sole discretion terminate the contract with the Service Provider, upon written notice to Vendor under the following circumstances. (a) If, in the opinion of the Bank, performance of the Vendor pursuant to the Agreement is not satisfactory or not in accordance with industry practice under the circumstances which pertain to the objectionable service (including but not limited to, loss of damage of cash, documents fully or partly or otherwise poor delivery performance, material failure to meet security audits and frequently late, erroneous or illegible reports to the Bank)

(b) If the Vendor discontinues its business or if the vendor passes its management and or control to another Vendor/Owner, without the written consent of the Bank.

(c) If a petition for winding up/insolvency is threatened or filed against the Vendor and / or if the vendor makes an arrangement for the benefit of its creditors or, if the Court Receiver is appointed as receiver of all/any of the properties of the Vendor.

(d) If in the opinion of the Bank the interest of the Bank is jeopardized in any manner whatsoever.

22. The Bank shall also be entitled to terminate the agreement with the Service Provider for convenience without assigning any reasons to the Vendor and without incurring any liability to Bank for such termination, by giving 30 days notice in writing.

23. GPRS (Global Positioning Radio System) will be installed in the hired cash van by the vendor at his expense to track the movement of vehicle. The Tracking and follow up action on the movement of cash van will be done by Manager-in-charge Currency Chest. The vendor will provide all assistance to Manager in-charge Currency Chest to remedy shortcomings/deviations observed in the movement of the cash van. It is the responsibility of the vendor to ensure that the GPRS ic functional at all times, 24. 4 Channel Mobile DVR with minimum 03 IR cameras (CCTV) with 30 day recording with real time GPS tracking will be installed in the hired cash van by the vendor at his expense. It is the responsibility of the vendor to ensure that the CCTV is functional & 30 days recording is available at all times.Annx.-1

25. Security alarm with minimum 03 alarm actuating switch will be installed in the hired cash van by the vendor at his expense. It is the responsibility of the vendor to ensure that the Security Alarm is functional at all times.

Place: Signature

Date: Name. Designation & Seal of the Company TERMS AND CONDITIONS

1. Tender document can be collected from VIJAYA BANK, REGIONAL OFFICE, BANAGALORE – NORTH, NO-19, SHRUTHA COMPLEX, PRIMROSE ROAD, BANGALORE – 560025 on all working days from 06.04.2016 to 25.04.2016 from 10.00AM to 5.00PM. Tender forms can also be downloaded from Bank's website www.vijayabank.com

2. An Earnest Money Deposit (EMD) of Rs. 25,000/- and non - refundable application fee of Rs. 1000 /- should be paid along with Technical Bid by way of Demand Draft drawn in favour of 'Vijaya Bank' payable at Bangalore. Tender submitted without application money will be rejected.

3. Upon finalization of awarding the contract, Earnest Money Deposit of unsuccessful tenderers will be refunded.

4. The tender is in 2 bid systems viz. "Technical Bid" and "Price Bid".

Hence there shall be two sealed covers duly filled completely and duly super scribed as " Technical Bid-Additional Cash Van Currency Chest M G Road & Malleshwaram, Bangalore " and " Price Bid- Additional Cash Van Currency Chest M G Road & Malleshwaram, Bangalore "" and the same shall be submitted to VIJAYA BANK, REGIONAL OFFICE, BANGALORE – NORTH, NO – 19, SHRUTHA COMPLEX, PRIMROSE ROAD, BANGALORE – 560025.

5. The Technical Bid cover shall contain the details of eligibility criteria, cash van vendor profile and terms & conditions along with the Demand Draft of EMD & Application fee and relative enclosures.

6. The Price Bid cover shall contain only the price quoted as per the prescribed format and any price submitted other than in the prescribed format shall be treated as invalid.

7. Last date for submission of Tenders is 25.04.2016 at 5 PM. Technical Bid will be opened on 26.04.2016 at 11.00 AM at Vijaya Bank, RO, Bangalore (North), NO – 19, SHRUTHA COMPLEX, PRIMROSE ROAD, BANGALORE – 560025.

8. Rate and amount should be mentioned both in words and figures and any corrections shall be duly authenticated by the signatory otherwise the tenders will be treated as invalid.

9. If the contract is awarded, the Vendor should furnish a Performance Guarantee within ten days of accepting the purchase contract, issued by a Public Sector Bank other than Vijaya Bank to the extent of 15% of the 1st Year’s annual value of the contract, for a period of three years and additional claim period of three months.

10. If the Performance Guarantee is not submitted, the Bank reserves the right to cancel the contract and forfeit the Bid..The Earnest Money Deposit of successful bidder will be released on receipt of valid Performance Bank Guarantee.

Name & Signature of the Vendor with seal 11. Successful bidder shall enter into an agreement in the Bank's

prescribed format.

12. The Successful bidder shall be agreeable to open an account

with any branch of Vijaya Bank convenient to them and the

payment will be settled through the said account.

13. Each page of the tender submitted should bear the name and Signature of the owner.

14. For any clarifications, you may contact Regional Office, Bangalore (North) over phone No. 080-25592221 – between 10 00 AM and 5.00 PM on all working days.

15. Bank reserve the right to reject any or/all the tenders without assigning any reason whatsoever.

Name & Signature of the Vendor with seal CASH VAN VENDOR PROFILE

01. Name of the Organization/ Owner/s :

02. Address & Ph. No. of the Owner/s :

03. Year of Establishment :

04. Status of the firm :

(Whether Pvt. Ltd. Co./ Public Ltd. Co./ Partnership Firm/ Proprietorship firm)

05. Whether registered with the Registrar of Companies/ Registrar of Firms. If so

mention Number & date :

06. Name & Address of the Bankers :

i) ii) iii) 07. Turn Over of the Company/ Firm in 2012 -13, 2013-14 and 2014-2015: (Please attach a copy of audited balance Sheet and Profit and Loss Account for the years 2012 -13, 2013-14 and 2014-15.

08. Whether registered for Sales Tax purposes. If so, mention No. & date. Also furnish copies of Sales tax clearance certificate.

09. Whether an assessee of Income tax. If so, mention Permanent Account No.

furnish copies of Income Tax clearance certificate.

10.Is the Company / Firm a service provider of Cash Management Services?

11. If the Company / Firm is a CMS provider (Cash collection/ delivery)? Please

furnish details.

a) Give the name of Company and their country.

b) Give details of Company Office in India and Telephone numbers.

c) Enclose certified True Copies of the current certificate given by the competent authority.

d) Details of the service facility provided by your company/ firm on all India bases.

Signature of the vendor with seal 12. What are your field of activities? Mention the fields on preference basis in the order of annual

turnover i) ii) iii) iv)

13. Since when and how long your company/ firm has been dealing in CMS (Cash collection/

Delivery).

14. If you are registered in the panel of other organization/ statutory bodies, such as banks, CPWD, PWD, MES etc. for CMS (Cash collection/ Delivery).

15. No. of Cash Van held by the Company/ Agency.

16. Have you registered in the panel of any Govt./ PSUs/Banks etc. Please furnish details.

17. Furnish the names of renowned organizations, where you are extending cash management services as the case may be in the last three years ended 31.03.2012.

Name of Organization with details Year of Commencement Value of Orders

(Please attach the copies their orders)

Whether the agency shall be in a position to provide police verification report of the Driver and his replacement before deploying the driver.

19. Whether Agency shall be in a position to provide another cash van (as replacement) immediately in case of breakdown of cash van enroute.

20. How much time shall the agency take to provide fully fabricated vehicle with specification given by the bank.

Signature of the vendor with seal

21. Details of Technical Staff: Sl No. Name Qualification Post Held Experience

Place: Signature

Date : Name & Designation & Seal of the company

DECLARATION 1. I/we have read the instructions appended to the Performa and I/we understand that if any false information is detected at a later date, any future contract made between ourselves and Vijaya Bank, on the basis of the information given by me/us can be treated as invalid by the Bank and I/we will be solely responsible for the consequences.

2. All the information furnished by me/us hereunder is correct to the best of my knowledge and belief.

3. I/we agree that I/we have no objection if enquiries are made about the service extended be me /us in the accompanying sheets.

4. I/we understand that the quantity of centers is approximate only and it may decrease or increase from site to site.

5. I/we agree to pay all the taxes/insurance/statutory charges as levied by local authorities.

6. I/we agree to maintain the vehicle in good condition at all times.

7. I/we agree to get the antecedents of the driver verified through the Police Dept.

8. I/we agree to modify the vehicle as per the Bank’s requirement and as per security norms.

9. I/we agree to enter into formal agreement as per Bank’s format.

10. I/we agree to keep the cash van in the custody of Currency Chest.

11. I/we agree to install GPRS (Global Positioning Radio System) in the cash van at our own expense to track the movement of vehicle.

12. I/We agree to install 4 Channel Mobile DVR with minimum 03 cameras (CCTV) with 90 day recording in the cash van at our own expense. I/We take responsibility to ensure that the CCTV is functional & 90 days recording is available at all times.

13. I/We agree to install security alarm with minimum 03 alarm actuating switch in the cash van at our own expense. I/We take responsibility to ensure that the Security Alarm is functional at all times .

Place: Signature

Date : Name & Designation & Seal of the company

To The Dy. General Manager

Vijaya Bank,

Regional Office, Bangalore (North)

PRICE BID (PART – II) FOR HIRING OF CASH VAN

S.No. Details I Year – Rs II Year – Rs III Year – Rs.

01. Hiring charges per month up to 1500 KMs

inclusive of all charges including service Tax.

02. Hiring charges per Km per month beyond 1500 Kms

A. All extra charges of Drivers Salary / batha etc. should be loaded in per Km charges

B. No additional condition is acceptable to the Bank other than the above Prescribed.

Signature

Name & Designation & Seal of the company

Place:

Date :

Annx.-1

MOBILE DVR WITH REAL TIME GPS TRACKING SOLUTION Intelligent Surveillance System using vandal proof , anti shock & anti vibration mobile DVR with integrated GPS tracking solution with minimum 03 IR cameras. a) The system should capture live video & stote in rugged MDVR with suitable enclosure to protect against shock & vibration in the van. The MDVR should have storage capacity for 30 days video storage. (Storage should be considered for 03 cameras @ D1,25 fps for 30 days) b) The system should have data transmit video stream through a suitable communication medium to the monitors for viewers viz. Command & Control Centre. c) The monitoring will be secured & protected through login ID / Password. d) The system should be capable to capture:- i) Face of each & every person entering & exiting the cash van. ii) The entire view of the inside of the van. iii) The drivers cabin covering all activities by driver & other elements. iv) All activities inside the van e) The system must have provision of a panic switch for sending an alert to central control room & also have a facility to talk to operator at the control room. f) Any alerts generated needs to be notified at Central Control Station. MDVR should have 3G,GPS & WiFI capability.