Central Valley Lacrosse By-Laws Proposed February 1, 2017

Mission Statement: To organize, develop and promote boys scholastic lacrosse in Selah, WA and bordering communities and to honor the game by instilling the values of scholastic achievement, sportsmanship and athletic development.

History: Central Valley Lacrosse was started in 2009 following Selah High School lacrosse which started in 2007. We started CVL to try and help bring the game to a wider, younger audience--including those who couldn't afford it. Our purpose was to intentionally teach leadership, sportsmanship, and competitiveness while enjoying the sport.

Article I – Name of organization and affiliations A) The name of this organization shall be Central Valley Lacrosse, dba Selah Vikings Lacrosse. B) CVL is the regional chapter of US Lacrosse (“USL”), the national governing body of men’s and women’s lacrosse.

Article II – Purpose A) The purpose and objective of Yakima Valley Lacrosse is to support the Mission Statement. B) To promote these goals, the Association will work cooperatively with: a) The regional chapter of USL; b) Lacrosse organizations in the Pacific Northwest c) Schools and school board officials C) The association organizes and provides the benefits outlined in the Operating Policies.

ARTICLE III - MEMBER RESPONSIBILITIES A) Membership in the CVL shall be open to any individual who has an interest in furthering the mission of the organization and who has a genuine interest in promoting youth lacrosse activities in the Yakima Valley. The organization will not discriminate against any individual desiring to become a member on the basis of race, creed, gender, religion, political affiliation or disability. No participant will be denied membership due to his or her inability to pay any required fees. Each non-player membership application is to be approved by the Board of Directors and will entitle the individual member to the full rights and benefits of membership in the organization. The Board of Directors may from time to time establish additional membership criteria and rules, and establish one or more additional classes of membership with such rights and privileges as the Board may determine. B) Annual membership dues, if any, shall be set by the Board of Directors. Dues must be paid in full in order to qualify for membership in good standing except for inability to pay as noted above. The Board of Directors shall be the final judge of membership status. C) Membership shall not be transferable or assignable.

ARTICLE IV - MEMBERSHIP & MEETINGS A) The Secretary of the Board of Directors shall maintain a current roster of the membership. Members in good standing, as shown on this roster of membership, shall be entitled to one representative for all voting matters. Each representative receives one vote on (a) annual elections of officers, and (b) any other matter or issue which the Board of Directors properly votes to submit to the full membership for a vote. Proxy voting may be allowed if approved by the Board of Directors. Voting matters shall be decided by a simple majority (51%) of the representatives voting. B) There will be a minimum of 2 general meetings of the Membership annually. 1) Winter General Membership Meeting will include:  Introduction of coaches  US Lacrosse rules changes, if any.  CVL association policies and rule variations.  Proposed changes to these By-laws and to the Operating Policies.  General business. 2) June General Membership Meeting will include:  Newly elected Board Member announcements.  End of season and general business. 3) Other meetings of the membership shall be held as notified by the President. C) All members and representatives are invited and encouraged to attend all meetings of the membership and all meetings of the Board of Directors.

ARTICLE V - ASSOCIATION GOVERNANCE A) The affairs, property, and operation of the Association shall be governed and managed by an elected Board of Directors as limited by these By-Laws. B) Board of Director Eligibility: Anyone may run for election to the Board; however, no player member may have more than 1 parent as a voting board member. C) Board of Directors: Consists of 5 Executive Board Members; 1) President 2) Vice President 3) Treasurer 4) Secretary and 5) Director of Coaching and 2 non-voting members; 1) Director of High School Operations and 2) Director of Youth Operations D) Elections: The Annual Board of Directors elections will be open for 10 days, ending at Midnight before the June General Membership. 1) The Board positions shall be selected by a vote of the Membership. 2) Board members shall serve terms of one year, but are not excluded from running for a second term or from seeking another position on the Board. 3) There are no limits to the number of consecutive terms any person may serve on the Board. 4) Board member elections are effective immediately after announcement. 5) Outgoing Board members will aid and support a smooth transition of duties following the election. E) Meetings: The Board shall meet as deemed necessary by either the President of the Board or a majority of the Board. No business may take place unless 3 of 5 voting members are present, either in person or by telephone conference call. The Board may enact by majority vote any policy, procedure, or practice not in violation of these By-laws or the Operating Policies to regulate the affairs of the Association. The Board may conduct business by conference call or e- mail. A majority vote by conference call or e-mail has the same effect as a majority vote during a live meeting. F) Removal of Board Members: Board members may be removed by 75% vote or more of the quorum of the board at any meeting of the Board of Directors. If removal action is taken, the Board will provide a full report to the Membership within ten (10) days. G) Vacancies: Vacancies on the Board due to death, resignation, or removal shall be replaced by special election of the remaining Board Members. H) Board Member Duties: a) Duties of the President: It shall be the duty of the President to schedule and preside at all meetings of the Association; to appoint all committees and coordinators; to see that all rules and regulations of the Association are executed; to monitor Association deposits and payments and perform a yearly audit of Association finances; to coordinate all affairs with and between Central Valley Lacrosse Association and with US Lacrosse; and to perform all other duties that pertain to this office and the general supervision of the Association. b) Duties of the Vice President: It shall be the duty of the Vice President to assist the President in any manner necessary to operate the Association; to oversee the adherence of teams for eligibility and rules violations; to serve as the liaison; to act on behalf of the President at all meetings and Association events if the President is absent; and to succeed to the Presidency on the resignation, removal, death or end of term of the President. c) Duties of the Treasurer: It shall be the duty of the Treasurer to prepare financial statements and an annual summary of the previous year’s spending for each General Meeting; to receive and be responsible for all funds for the Association and shall credit the same to the account of the Association; to pay bills of the Association as defined and/or approved by a majority of the Board of Directors, within the limitations of these By-Laws; to keep accurate and truthful accounts received, paid out and held for the account or the Association; to make payments to officials as required by the operating policy; to file appropriate tax documents and to issue 1099 forms when required; and to report, with respect thereto, at Association meetings and to the President and the Board. d) Duties of the Secretary: It shall be the duty of the Secretary to keep a record of all minutes of meetings of the Association and of the Board; to maintain records and monitor compliance with the items in Operating Policies; to maintain records of player exemptions; and to assist any other Board member with any task. The Secretary shall make available minutes of all meetings: General, board and other, within ten (10) days of such meetings to the Membership. The Secretary shall supervise all elections, tabulate the vote, and announce the results. The Secretary and the President shall validate the voting outcome. e) Duties of the Directors of Operations: It shall be the duty of the Director of Operations to coordinate the registration of players and coaches with US Lacrosse to ensure compliance with USL and League rules and regulations. f) Duties of the Director of Coaching: Recruits and retains all head coaches. Assists head coaches with the recruitment and training of assistant coaches and all helpers. Maintains communication with all coaches and ensures each team is informed of all policies and procedures. Enforces all policies and procedures as set forth by the Board of Directors. Ensures the adequacy of all team equipment. I) Committees: a) The Board is authorized to create committees to establish policy positions and/or recommendations on various topics for Board action and/or Membership action. b) These committees may, but are not required to, be headed by Board members.

ARTICLE VI – STANDARD OPERATING POLICIES A) The Board shall create and review, on an annual basis, Operating Policies for the Administration of the Association and the enforcement of these By-Laws. B) The Board may create committees of Members to assist in the creation of the Operating Policies. C) The Board will post on www.centralvalleylax.com recommended changes ten (10) days prior to the Board Meeting at which the policies are to be voted in. D) Changes to the Operating Policies receiving a majority vote of the Board of Directors will become effective immediately. ARTICLE VII—GENERAL ELIGIBILITY A) Members may form teams consisting of eligible students in kindergarten through twelfth grade to participate in various Association Leagues. Further restrictions for eligibility by age, grade and teams may be established in the Operating Policies. B) Players must comply with all eligibility requirements listed in the Operating Policies.

ARTICLE VIII - RULES A) The Association will use the US Lacrosse Boys Lacrosse Rules, or rules as assigned by a particular tournament or jamboree we are participating in. ARTICLE IX - COMPENSATION A) The President, Vice President, Treasurer and Secretary of the Board of Directors shall serve without compensation, except they will be allowed reimbursement of expenses incurred in the performance of their regular duties. Such reimbursement requires approval from the Board and shall be disclosed in the financial statements of the Association. B) The Association and/or the Board may allow compensation for the Director of Operations, a webmaster, a scheduler, regional or district coordinators, and an officials’ assignor. The Board will measure the compensation rates for the positions based on the approved annual budget.

ARTICLE X - FINANCIAL MATTERS AND RESPONSIBILITIES A) For accounting purposes, the fiscal year of the Association shall begin on the 1st day of January and end on the 31st day of December. B) The Association will have the authority to collect annual dues, late fees, fines, or other specific fees from Members. C) The Association may request a special assessment of all Members equally to cover unusual expenses for the Association, which is not included in the budget. Special assessments must be approved by a majority of the quorum at a General Meeting. D) All Members are required to pay all dues and outstanding fees by the specified due dates in the SOPs or they may be placed on probation by the Board. E) The Treasurer is authorized to make payments for Association expenses and debts as approved by the Board or as outlined in the budget. F) The Board, by majority vote, has the authority to make payments for Association expenses and debts not included in the budget or amounts in excess of the budget, so long as doing so will not place the Association in a financial deficit. G) The Association is not permitted to borrow money, or to make expenditures that would place the Association in a financial deficit. H) No Member or Board member of the Association may incur any expense or debt in the name of the Association without specific approval or authorization from the Board of Directors (which may be granted retroactively). No individual, whether on the board or not, may authorize any other party to incur a debt or expense.

ARTICLE XI - NON-LIABILITY A) The President, Vice President, Secretary, Treasurer and Director of Operations of the Association all serve as volunteers and shall not be personally liable for the debts, liabilities, or other obligations of the Association which have been approved by the Board or the Membership.

ARTICLE XII - CHANGES TO BY-LAWS AND OVERTURNING BOARD ACTIONS A) All amendments to these By-laws are to be approved by the Membership as outlined herein. B) Once adopted by the Membership, these By-laws can only be amended by the Membership. C) Amendments to these By-laws must be either posted on the website or presented in writing to the Membership at least ten (10) days prior to the General Meeting at which they will be acted upon. D) Amendments to the By-laws shall require two-thirds (2/3) or more of the quorum at a General Meeting for passage. E) Any policy enacted by the Board may be overturned by two-thirds (2/3) or more of the quorum at a meeting for the level or levels of play affected by that policy.

ARTICLE XIII - RESOLUTION OF DISPUTES A) The Board shall have the final authority to resolve all operational, eligibility, team or other disputes that may arise in their duties to uphold these By-laws and the Operating Policies. B) The Board of Directors is encouraged to ask the last 3 Presidents of the Board of Directors to act as an advisory board in any and all hearings. C) Members in Good Standing may request a hearing of the Board to resolve any issues pertaining to the Association By-laws or Operating Policies. D) To request a hearing with the Board, the Member in Good Standing must submit in writing to a Board Member a request for a hearing, including a summary of the dispute and information that they wish the Board to know in resolving the dispute. Also to be included is contact information for any person having knowledge of the disputed item or situation. E) If any dispute directly involves more than one Member, then all Members directly involved will be given 10 days notice of a hearing to resolve the dispute. Each Member will have an opportunity to appear and present evidence at the hearing. If any dispute directly involves any Board member’s organization, then that Board member must abstain from voting on said dispute. F) The President will schedule and hold a hearing in a reasonable timeframe. Board members will hear the evidence. Based on the information and facts presented, the Board will make a decision and notify the Membership of their decision. G) The Board’s decision requires a majority vote of the Board and will then be final and binding on all Members.

ARTICLE XIV - DEFINITIONS A) Association: the Central Valley Lacrosse Association. B) Board of Directors: The President, Vice President, Treasurer, Secretary and Director of Operations as elected by the Membership to govern and manage the affairs, property, and operation of the Association. C) Membership: Includes one (1) Representative from each Member in good standing. D) Member: Any individual belonging to a CVL team. E) Representative: One designated person to represent a player Member. F) Member in Good Standing: a Member that is not on probation or suspended. G) General Meeting: Winter and June required meetings. H) Quorum of the Board: a minimum of 3 of the 5 voting members of the ‘Board of Directors’ must be present for a quorum of the Board. I) Quorum of the General Membership: A minimum of 10 members in good standing must have representation for a quorum of the General Membership.