IU Alumni Associatin Constitution (W0487405;1)

CONSTITUTION 1

IMMACULATA UNIVERSITY ALUMNI ASSOCIATION CONSTITUTION

ARTICLE I. NAME; ADDRESS

This Association, established in 1925 under the patronage of Mary Immaculate, is known as the Immaculata University Alumni Association. The address of the Association is Immaculata University, Immaculata, Pennsylvania 19345.

ARTICLE II. PURPOSE

The Association exists to encourage the pursuit of Catholic principles, to promote the growth and advancement of Immaculata University, to maintain connection with the intellectual vitality of the University, to further cultural and social activities within the Association, and for such other specific purposes as may be set forth in the By-Laws of the Association.

ARTICLE III. MEMBERSHIP

A. CATEGORIES. The Association shall have the following categories of members:

1. General: Any person who has received a degree from Immaculata University is a general member.

2. Associate: Any person who has attended Immaculata University for the equivalent of one full academic year is an associate member.

3. Honorary: Any distinguished person appropriately selected and approved is an honorary member.

The By-Laws of the Association may set forth further qualifications of the various categories of membership.

B. ORGANIZATION. The membership shall be organized into Classes and geographical Chapters as more specifically set forth in the By-Laws of the Association.

C. RIGHTS AND DUTIES. Members have the right and duty to participate in Association activities, publicize the University, share in the elective process, and volunteer in projects undertaken by the Association. The By-Laws of the Association may set forth further rights and duties of members. CONSTITUTION 2

ARTICLE IV. GOVERNANCE

All policies of the Association are made and all its business transacted through the following:

A. BOARD OF GOVERNORS, made up of,

1. Members a. Twenty-one elected delegates. b. Two honorary members: University President and Vice President for University Advancement. c. The Immediate Past President of the Association. d. Up to four appointed members: Director of Alumni Relations, and up to three representatives of University constituencies, one each from the College of Undergraduate Studies, College of Graduate Studies, and College of Lifelong Learning, as set forth in the By-Laws. e. Other members as needed to keep pace with University growth and change added in the manner set forth in the By-Laws.

B. OFFICERS, who are:

1. President 2. First Vice President 3. Second Vice President 4. Secretary

The duties and responsibilities of, and the manner of selecting, the officers of the Association shall be set forth in the By-Laws.

C. COMMITTEES, established for specific functions: each to include at least one elected member of the Board of Governors.

1. Executive Committee: to take actions required between meetings of the Board of Governors; made up of: Officers, Immediate Past President, two Honorary Members, and Director of Alumni Relations. The President of the Association shall serve as the Chair of the Executive Committee.

2. Standing Committees:

a. Nominating b. Constitution c. Alumni Fund Raising d. Class Representatives e. Chapter Organization f. Reunion g. Alumni Awards CONSTITUTION 3

3. Special Committees: created as needed by the President of the Association.

4. The duties and responsibilities of, and the manner of selecting, the members and Chairs of the Standing and Special Committees shall be set forth in the By- Laws.

ARTICLE V. MEETINGS

A. CONDUCT OF MEETINGS: All meetings of the Board of Governors and Executive Committee are held at Immaculata University in accordance with this Constitution and the By-Laws developed under it, and are guided by Robert’s Rules of Order where necessary. B. MEMBERSHIP: The Association meets annually. C. BOARD OF GOVERNORS: The Board meets four times a year. D. EXECUTIVE COMMITTEE: This Committee meets as needed. E. PARTICIPATION: Though physical attendance at meetings is encouraged, in the event a member of the Board of Governors and/or Executive Committee is unable to be physically present at a meeting, he or she may participate in any meeting through the use of conference telephones, videos, or similar communications equipment by means of which all persons participating in the meeting can communicate with each other at the same time. Participation by such means shall constitute presence in person at a meeting.

ARTICLE VI. AMENDMENTS

Amendments to this Constitution may be proposed by any member, Class or Chapter of the Association in writing to the President of the Board of Governors with a copy to the Director of Alumni Relations at least one month prior to a regular Board meeting. Said proposed amendment(s) may be approved by a two-thirds vote of the Board members present at any regular or special meeting of the Board. After Board approval, written notice shall be provided to the membership. After thirty days have passed without membership comment, said proposed amendment(s) shall be deemed adopted by the Association.

If membership comment is presented within thirty days after notice of Board approval, said comment(s) and/or change(s) shall be considered and, if necessary, may be approved by a two-thirds vote of the Board members present at any regular or special meeting of the Board. If approved, said change(s) shall be deemed adopted by the Association as an Amendment.

Once adopted by the Board, the amendment(s) shall be presented to the University President for comment and/or approval. Once approval is obtained from the CONSTITUTION 4

University President, the amendment(s) shall be presented to the Board of Trustees for comment and/or approval. An amendment shall be considered in effect once it is approved by the Board of Trustees. Any comment offered by the University President and/or the Board of Trustees shall be directed to the Board of Governors for further consideration and, if necessary, approval by a two-thirds vote of the Board members present at any regular or special meeting of the Board. If approved, said change(s) shall be deemed adopted by the Association as an amendment, pending approval by the University President and Board of Trustees, as provided within.

Any announcement or notice to the members of the Association shall be deemed sufficient if published in the official media of the University and distributed among the members of the Association.

Rev. 1/2012