Minutes of the Meeting of the Mayor and City Council of the City of Soda Springs, Caribou s6

MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA

TH SPRINGS, CARIBOU COUNTY, IDAHO HELD JUNE 16 , 2014.

MEETING CALLED TO ORDER AT 5:00PM BY JAMES R. SMITH, MAYOR.

ROLL CALL SHOWED THE FOLLOWING PRESENT: JAMES R. SMITH, MAYOR

MITCHELL J. HART, PRES.

LYNDA LEE

JON D. GOODE CITY COUNCIL JUNE 16, 2014 PAGE 2 OF 21

ROBERT M. LAU via telephone

EXCUSED:

ALSO PRESENT: Dan Lau

Alan Skinner, Director

Carla Benson, CPA

Tausha

Vorwaller, Clerk

Terri Bergmeier CITY COUNCIL JUNE 16, 2014 PAGE 3 OF 21

Clyde Nelson,

Attorney via telephone

Dawn Perkins

Kristen Skinner

The invocation was given by Dan Lau, Mayor Smith then led everyone in the

‘Pledge of Allegiance’.

Councilmember Lau and Attorney Nelson were in attendance via telephone. CITY COUNCIL JUNE 16, 2014 PAGE 4 OF 21

The Council reviewed the minutes from the last two meetings. Councilmember Hart moved

th th to dispense with the reading of the June 4 and June 9 , 2014 minutes and approve them as

written. Councilmember Goode seconded the motion. All in favor, motion carried.

The pre-paid accounts payable for June were reviewed. Councilmember Goode asked

about payment to the County workers who assisted with hauling gravel and suggested they

should be paid through the County’s payroll and then the City could reimburse the County.

Councilmember Goode moved to approve the pre-paid accounts payable for June, 2014. CITY COUNCIL JUNE 16, 2014 PAGE 5 OF 21

Councilmember Lee seconded the motion. All in favor, motion carried.

(SEE ATTACHED ACCOUNTS PAYABLE REGISTER FOR DETAIL)

Terri Bergmeier, representing the Ledge Creek Horse Park group, addressed the Mayor and

Council regarding their plans to build a $1 million indoor horse arena. Mrs. Bergmeier

explained that the arena has been in the works for several years and the group has now

formed a board of directors and is working on choosing a location for the Arena. A positive

feasibility study was completed by Idaho State University Bengal Solutions and a strategic CITY COUNCIL JUNE 16, 2014 PAGE 6 OF 21

plan formed. The plan includes community building and the group plans to launch an

advertising and fund raising campaign. Mrs. Bergmeier plans to work with the City’s Parks

& Recreation Committee to see if the arena fits into the master plan for Kelly Park. Mrs.

Bergmeier mentioned that there are a lot of horses in Southeast Idaho and she feels the

arena would have a big economic impact on the region and be good for whole community.

Councilmember Lee shared that she was surprised how many people really want an indoor

arena. The Mayor encouraged the group to work with the Parks & Recreation Committee

and thanked Mrs. Bergmeier for the presentation. CITY COUNCIL JUNE 16, 2014 PAGE 7 OF 21

th Director Skinner reported that the Blair Winward family has offered to help with the 4 of

July kid’s carnival. Dan Lau was also in attendance and informed the Mayor and Council

that he will have about 100 family members in town and several are willing to operate the

carnival. Mr. Lau suggested that the two families could work together. Director Skinner

mentioned that the Windward’s are willing to do set-up and tear down. Mayor Smith

expressed his appreciation to both families for the help.

Director Skinner gave a brief update on the Formation Spring testing and the progress

being made toward improvement options and schedule. He reported that the second CITY COUNCIL JUNE 16, 2014 PAGE 8 OF 21

cryptosporidium test was good. Councilmember Goode suggested remote monitoring.

Director Skinner explained that a supervisory control and data acquisition (SCADA) system

may require higher certifications for operators. The second notice to the public is due to be

sent by the first of July. The template for the violation notice was reviewed. DEQ wants the

notice to include that they recommend boiling. The Mayor stated that not one test

warrants that language. The Council agreed to leave out that language and see if DEQ will

approve the notice.

A public hearing to consider amending the budget for the 2014 fiscal year was declared open by Mayor Smith. The proposed amendment allows for a loan from the Power Fund of CITY COUNCIL JUNE 16, 2014 PAGE 9 OF 21

$349,373 for the purchase of a new fire truck. There were no public comments on the

proposed budget amendment and the public hearing was closed. Councilmember Goode

introduced Ordinance #640 entitled ‘AN ORDINANCE OF THE CITY OF SODA SPRINGS,

IDAHO, AMENDING ORDINANCE NO. 637, THE ANNUAL APPROPRIATIONS ORDINANCE

FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF OCTOBER, 2013 AND ENDING

TH SEPTEMBER 30 , 2014; APPROPRIATING ADDITIONAL MONIES FROM RESERVES. A

motion was then made by Councilmember Hart and seconded by Councilmember Goode

that the rules requiring ordinances to be read on three separate occasions be dispensed

with and that the ordinance be read once in full. A roll call showed the following vote: CITY COUNCIL JUNE 16, 2014 PAGE 10 OF 21

Those voting aye: Mitch Hart

voting nay: none

Jon Goode

Robert

Lau CITY COUNCIL JUNE 16, 2014 PAGE 11 OF 21

Absent:

Motion Carried.

Clerk Vorwaller read Ordinance #640 at length. Councilmember Goode then moved to

approve the adoption of Ordinance #640. Councilmember Lee seconded the motion for

adoption. A roll call showed the following vote:

Those voting aye: Mitch Hart

voting nay: none CITY COUNCIL JUNE 16, 2014 PAGE 12 OF 21

Jon Goode

Robert

Absent:

Motion Carried. CITY COUNCIL JUNE 16, 2014 PAGE 13 OF 21

(SEE ATTACHED COPY OF ORDINANCE #640 - ORIGINAL ON FILE)

The Mayor and Council discussed further a new Industrial Park lease. Mayor Smith

mentioned that he has received a few calls regarding the support of current businesses

over new businesses. The Mayor explained that he does not feel it is his job to limit any

new business from coming to town. Director Skinner mentioned that the new lease will be

for lots 11 & 12 and the annual lease amount would be $891.91 based on a similar lot. The

liability insurance was reviewed and it was recommended by the City’s agent that pollution

control be included. Attorney Nelson also suggested that each policy be reviewed to verify

that it includes the pollution language. The cost of a performance bond and installation of CITY COUNCIL JUNE 16, 2014 PAGE 14 OF 21

privacy fence was discussed. Councilmember Hart expressed concern about costly

requirements being counterproductive with the purpose of the Industrial Park being to

entice new business. Mayor Smith mentioned that he really wants privacy fencing next to

the residential area. Director Skinner mentioned that this lease is not next to any

residential area. The lease agreement was previously approved authorizing the Mayor and

City Director to finalize the costs and requirements.

Director Skinner presented the latest, revised water and sewer agreements prepared by

Monsanto for renewal. Mayor Smith excused himself from the discussion. Council CITY COUNCIL JUNE 16, 2014 PAGE 15 OF 21

President Hart led the discussion. Director Skinner pointed out the section on capital

improvements that was added to both agreements. Attorney Nelson reported that he had

reviewed the contracts and felt they were in order. The new sewer agreement defines

Monsanto’s responsibility regarding the second wastewater treatment plant loan.

Councilmember Lau moved to accept the extension of the Sanitary Sewage Agreement and

the second extension of the Water Agreement between the City of Soda Springs and P4

Production, LLC (Monsanto) acknowledging the fact that Mayor Smith excused himself

from the discussion. Councilmember Lee seconded the motion. All in favor, motion

carried. CITY COUNCIL JUNE 16, 2014 PAGE 16 OF 21

Changes to the animal control code as prepared and suggested by Police Secretary, Teresa

Watkins was briefly discussed by the Council. Councilmember Hart expressed appreciation

for the time spent preparing the proposed changes. Councilmember Goode stated that he

had reviewed the proposal and agreed with the changes but mentioned there was a need

for some wording corrections. Mayor Smith suggested further review by the Council, staff

and city attorney before proceeding with an ordinance to amend the code.

Councilmember Goode mentioned that he has been approached by members of the horse CITY COUNCIL JUNE 16, 2014 PAGE 17 OF 21

group who previously worked with the City and attained a grant for signage for Kelly Park

regarding rules for shared usage of the trails. Councilmember Goode shared that

apparently there were some that disagreed with the proposal. The City has the signs and

they have not been installed. The Mayor and Council discussed the issue along with the

idea of bag dispensers for collection of dog and horse waste. Councilmember Lee

suggested putting up the signs and see if it makes a difference but is worried that the bag

dispensers will be vandalized. The Council agreed. Mayor Smith instructed Director

Skinner to put in a work order for the installation of the signs. CITY COUNCIL JUNE 16, 2014 PAGE 18 OF 21

Mayor Smith tabled the Greater Soda Springs Community Development item regarding the

removal of members.

Clerk Vorwaller presented a few items for review regarding the proposed 2015 fiscal year

budget. The Mayor requested a work session be scheduled to continue the detailed

evaluation of the proposed budget.

Carla Benson, CPA of Wells and Benson presented the 2013 fiscal year audit for the City of

Soda Springs. Mrs. Benson mentioned to the Mayor and new members of the Council that CITY COUNCIL JUNE 16, 2014 PAGE 19 OF 21

she has been a CPA since 1983. She explained the single audit requirement due to over

$500,000 in federal funds utilized by the City which came in the form of the DEQ loans for

the wastewater treatment plant. The audit report was reviewed in detail. Mrs. Benson

pointed out a new format requirement and the auditor’s responsibilities. The independent

auditor’s opinion is the most important which states that the financial statements of the

City are all presented fairly. The Mayor thanked Mrs. Benson for the presentation.

Councilmember Hart moved to adjourn the meeting at 6:55pm, seconded by

Councilmember Lee. All in favor, motion carried. CITY COUNCIL JUNE 16, 2014 PAGE 20 OF 21

ND PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 2 DAY OF JULY, 2014.

______

James R. Smith, Mayor

ATTEST: CITY COUNCIL JUNE 16, 2014 PAGE 21 OF 21

______

Tausha Vorwaller, Clerk