<p>MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA </p><p>TH SPRINGS, CARIBOU COUNTY, IDAHO HELD JUNE 16 , 2014.</p><p>MEETING CALLED TO ORDER AT 5:00PM BY JAMES R. SMITH, MAYOR.</p><p>ROLL CALL SHOWED THE FOLLOWING PRESENT: JAMES R. SMITH, MAYOR</p><p>MITCHELL J. HART, PRES.</p><p>LYNDA LEE</p><p>JON D. GOODE CITY COUNCIL JUNE 16, 2014 PAGE 2 OF 21</p><p>ROBERT M. LAU via telephone</p><p>EXCUSED:</p><p>ALSO PRESENT: Dan Lau</p><p>Alan Skinner, Director</p><p>Carla Benson, CPA</p><p>Tausha </p><p>Vorwaller, Clerk</p><p>Terri Bergmeier CITY COUNCIL JUNE 16, 2014 PAGE 3 OF 21</p><p>Clyde Nelson, </p><p>Attorney via telephone</p><p>Dawn Perkins</p><p>Kristen Skinner</p><p>The invocation was given by Dan Lau, Mayor Smith then led everyone in the </p><p>‘Pledge of Allegiance’. </p><p>Councilmember Lau and Attorney Nelson were in attendance via telephone. CITY COUNCIL JUNE 16, 2014 PAGE 4 OF 21</p><p>The Council reviewed the minutes from the last two meetings. Councilmember Hart moved</p><p> th th to dispense with the reading of the June 4 and June 9 , 2014 minutes and approve them as</p><p> written. Councilmember Goode seconded the motion. All in favor, motion carried. </p><p>The pre-paid accounts payable for June were reviewed. Councilmember Goode asked </p><p> about payment to the County workers who assisted with hauling gravel and suggested they</p><p> should be paid through the County’s payroll and then the City could reimburse the County. </p><p>Councilmember Goode moved to approve the pre-paid accounts payable for June, 2014. CITY COUNCIL JUNE 16, 2014 PAGE 5 OF 21</p><p>Councilmember Lee seconded the motion. All in favor, motion carried.</p><p>(SEE ATTACHED ACCOUNTS PAYABLE REGISTER FOR DETAIL)</p><p>Terri Bergmeier, representing the Ledge Creek Horse Park group, addressed the Mayor and</p><p>Council regarding their plans to build a $1 million indoor horse arena. Mrs. Bergmeier </p><p> explained that the arena has been in the works for several years and the group has now </p><p> formed a board of directors and is working on choosing a location for the Arena. A positive </p><p> feasibility study was completed by Idaho State University Bengal Solutions and a strategic CITY COUNCIL JUNE 16, 2014 PAGE 6 OF 21</p><p> plan formed. The plan includes community building and the group plans to launch an </p><p> advertising and fund raising campaign. Mrs. Bergmeier plans to work with the City’s Parks </p><p>& Recreation Committee to see if the arena fits into the master plan for Kelly Park. Mrs. </p><p>Bergmeier mentioned that there are a lot of horses in Southeast Idaho and she feels the </p><p> arena would have a big economic impact on the region and be good for whole community. </p><p>Councilmember Lee shared that she was surprised how many people really want an indoor </p><p> arena. The Mayor encouraged the group to work with the Parks & Recreation Committee </p><p> and thanked Mrs. Bergmeier for the presentation. CITY COUNCIL JUNE 16, 2014 PAGE 7 OF 21</p><p> th Director Skinner reported that the Blair Winward family has offered to help with the 4 of </p><p>July kid’s carnival. Dan Lau was also in attendance and informed the Mayor and Council </p><p> that he will have about 100 family members in town and several are willing to operate the </p><p> carnival. Mr. Lau suggested that the two families could work together. Director Skinner </p><p> mentioned that the Windward’s are willing to do set-up and tear down. Mayor Smith </p><p> expressed his appreciation to both families for the help. </p><p>Director Skinner gave a brief update on the Formation Spring testing and the progress </p><p> being made toward improvement options and schedule. He reported that the second CITY COUNCIL JUNE 16, 2014 PAGE 8 OF 21</p><p> cryptosporidium test was good. Councilmember Goode suggested remote monitoring. </p><p>Director Skinner explained that a supervisory control and data acquisition (SCADA) system</p><p> may require higher certifications for operators. The second notice to the public is due to be</p><p> sent by the first of July. The template for the violation notice was reviewed. DEQ wants the</p><p> notice to include that they recommend boiling. The Mayor stated that not one test </p><p> warrants that language. The Council agreed to leave out that language and see if DEQ will </p><p> approve the notice. </p><p>A public hearing to consider amending the budget for the 2014 fiscal year was declared open by Mayor Smith. The proposed amendment allows for a loan from the Power Fund of CITY COUNCIL JUNE 16, 2014 PAGE 9 OF 21</p><p>$349,373 for the purchase of a new fire truck. There were no public comments on the </p><p> proposed budget amendment and the public hearing was closed. Councilmember Goode </p><p> introduced Ordinance #640 entitled ‘AN ORDINANCE OF THE CITY OF SODA SPRINGS, </p><p>IDAHO, AMENDING ORDINANCE NO. 637, THE ANNUAL APPROPRIATIONS ORDINANCE </p><p>FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF OCTOBER, 2013 AND ENDING </p><p>TH SEPTEMBER 30 , 2014; APPROPRIATING ADDITIONAL MONIES FROM RESERVES. A </p><p> motion was then made by Councilmember Hart and seconded by Councilmember Goode </p><p> that the rules requiring ordinances to be read on three separate occasions be dispensed </p><p> with and that the ordinance be read once in full. A roll call showed the following vote: CITY COUNCIL JUNE 16, 2014 PAGE 10 OF 21</p><p>Those voting aye: Mitch Hart</p><p>Those </p><p> voting nay: none</p><p>Jon Goode</p><p>Lynda </p><p>Lee</p><p>Robert</p><p>Lau CITY COUNCIL JUNE 16, 2014 PAGE 11 OF 21</p><p>Absent: </p><p> none</p><p>Motion Carried.</p><p>Clerk Vorwaller read Ordinance #640 at length. Councilmember Goode then moved to </p><p> approve the adoption of Ordinance #640. Councilmember Lee seconded the motion for </p><p> adoption. A roll call showed the following vote:</p><p>Those voting aye: Mitch Hart</p><p>Those </p><p> voting nay: none CITY COUNCIL JUNE 16, 2014 PAGE 12 OF 21</p><p>Jon Goode</p><p>Lynda </p><p>Lee</p><p>Robert</p><p>Lau </p><p>Absent: </p><p> none</p><p>Motion Carried. CITY COUNCIL JUNE 16, 2014 PAGE 13 OF 21</p><p>(SEE ATTACHED COPY OF ORDINANCE #640 - ORIGINAL ON FILE)</p><p>The Mayor and Council discussed further a new Industrial Park lease. Mayor Smith </p><p> mentioned that he has received a few calls regarding the support of current businesses </p><p> over new businesses. The Mayor explained that he does not feel it is his job to limit any </p><p> new business from coming to town. Director Skinner mentioned that the new lease will be </p><p> for lots 11 & 12 and the annual lease amount would be $891.91 based on a similar lot. The </p><p> liability insurance was reviewed and it was recommended by the City’s agent that pollution</p><p> control be included. Attorney Nelson also suggested that each policy be reviewed to verify </p><p> that it includes the pollution language. The cost of a performance bond and installation of CITY COUNCIL JUNE 16, 2014 PAGE 14 OF 21</p><p> privacy fence was discussed. Councilmember Hart expressed concern about costly </p><p> requirements being counterproductive with the purpose of the Industrial Park being to </p><p> entice new business. Mayor Smith mentioned that he really wants privacy fencing next to </p><p> the residential area. Director Skinner mentioned that this lease is not next to any </p><p> residential area. The lease agreement was previously approved authorizing the Mayor and </p><p>City Director to finalize the costs and requirements. </p><p>Director Skinner presented the latest, revised water and sewer agreements prepared by </p><p>Monsanto for renewal. Mayor Smith excused himself from the discussion. Council CITY COUNCIL JUNE 16, 2014 PAGE 15 OF 21</p><p>President Hart led the discussion. Director Skinner pointed out the section on capital </p><p> improvements that was added to both agreements. Attorney Nelson reported that he had </p><p> reviewed the contracts and felt they were in order. The new sewer agreement defines </p><p>Monsanto’s responsibility regarding the second wastewater treatment plant loan. </p><p>Councilmember Lau moved to accept the extension of the Sanitary Sewage Agreement and </p><p> the second extension of the Water Agreement between the City of Soda Springs and P4 </p><p>Production, LLC (Monsanto) acknowledging the fact that Mayor Smith excused himself </p><p> from the discussion. Councilmember Lee seconded the motion. All in favor, motion </p><p> carried. CITY COUNCIL JUNE 16, 2014 PAGE 16 OF 21</p><p>Changes to the animal control code as prepared and suggested by Police Secretary, Teresa </p><p>Watkins was briefly discussed by the Council. Councilmember Hart expressed appreciation</p><p> for the time spent preparing the proposed changes. Councilmember Goode stated that he </p><p> had reviewed the proposal and agreed with the changes but mentioned there was a need </p><p> for some wording corrections. Mayor Smith suggested further review by the Council, staff </p><p> and city attorney before proceeding with an ordinance to amend the code.</p><p>Councilmember Goode mentioned that he has been approached by members of the horse CITY COUNCIL JUNE 16, 2014 PAGE 17 OF 21</p><p> group who previously worked with the City and attained a grant for signage for Kelly Park </p><p> regarding rules for shared usage of the trails. Councilmember Goode shared that </p><p> apparently there were some that disagreed with the proposal. The City has the signs and </p><p> they have not been installed. The Mayor and Council discussed the issue along with the </p><p> idea of bag dispensers for collection of dog and horse waste. Councilmember Lee </p><p> suggested putting up the signs and see if it makes a difference but is worried that the bag </p><p> dispensers will be vandalized. The Council agreed. Mayor Smith instructed Director </p><p>Skinner to put in a work order for the installation of the signs. CITY COUNCIL JUNE 16, 2014 PAGE 18 OF 21</p><p>Mayor Smith tabled the Greater Soda Springs Community Development item regarding the </p><p> removal of members. </p><p>Clerk Vorwaller presented a few items for review regarding the proposed 2015 fiscal year </p><p> budget. The Mayor requested a work session be scheduled to continue the detailed </p><p> evaluation of the proposed budget.</p><p>Carla Benson, CPA of Wells and Benson presented the 2013 fiscal year audit for the City of </p><p>Soda Springs. Mrs. Benson mentioned to the Mayor and new members of the Council that CITY COUNCIL JUNE 16, 2014 PAGE 19 OF 21</p><p> she has been a CPA since 1983. She explained the single audit requirement due to over </p><p>$500,000 in federal funds utilized by the City which came in the form of the DEQ loans for </p><p> the wastewater treatment plant. The audit report was reviewed in detail. Mrs. Benson </p><p> pointed out a new format requirement and the auditor’s responsibilities. The independent </p><p> auditor’s opinion is the most important which states that the financial statements of the </p><p>City are all presented fairly. The Mayor thanked Mrs. Benson for the presentation.</p><p>Councilmember Hart moved to adjourn the meeting at 6:55pm, seconded by </p><p>Councilmember Lee. All in favor, motion carried. CITY COUNCIL JUNE 16, 2014 PAGE 20 OF 21</p><p>ND PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 2 DAY OF JULY, 2014.</p><p>______</p><p>James R. Smith, Mayor</p><p>ATTEST: CITY COUNCIL JUNE 16, 2014 PAGE 21 OF 21</p><p>______</p><p>Tausha Vorwaller, Clerk</p>