Private Rental Brokerage Program (PRB) Fact Sheet

 All PRB packages will be approved within the first week of each month only – please allow 5 business days for processing.

 All PRB packages are for $1650. Should your applicant require additional PRB funds beyond this limit – please contact the PRB Coordinator. If there are three or more applicants approved for the same property, please contact the PRB Coordinator as funding limits may taper based on property costs.

 PRB Approval will be active for a 90 (3 months) day period. If private rental is not achieved in this period, the PRB package will be closed automatically and without further notice. Case managers can reapply however – priority will be given to applicants who have not applied before.

 Once Private Rental has been secured and expenditure has commenced, approved PRB Packages will be active for a further 3 months (6 months from the original approval date – these dates will be listed on the PRB approval letter). All PRB funds will need to be fully spent in this period – any unused funds will be inaccessible to the applicant and returned to PRB.

 All PRB Applications will be required to provide the following o a phone contact or email contact for the applicant o VincentCare Victoria consent form for PRB to get real time feedback from PRB applicants. o VincentCare Victoria Consent Brochure will need to be given to applicant o Photo ID of applicant must be provided – licence, proof of age, key pass

 PRB payments can be made in two ways: o Quotes, sales orders & invoices sent to VincentCare for payment o Support agencies pay, VincentCare reimburses agencies for funds spent (agency provides Tax Invoice for payment). Preferred payment via cheque, as all EFT must be submitted before Monday to be paid on Friday.

 PRB expenditure can be paid by cheque or electronic funds transfer. Preferred payment via cheque, as all EFT must be submitted before Monday to be paid on Friday. Cheques can be mailed or collected from 175 Glenroy Road, Glenroy by workers only – cheques are not to be mailed to or collected by clients.

 Hand written PRB applications (including the budget sheet) will not be accepted and will be returned for resubmission.

 When signing a Lease Agreement with a Private Landlord, a copy of the rate notice must accompany the Lease Documentation to verify ownership of the property.

 For assistance on completing the application - Please refer to the Case Managers Guide first on www.vincentcare.org.au or contact the PRB Coordinator on 03 9304 0100 or email [email protected]

VincentCare Victoria - PRB Application Form, Update September 2016 Page 1 of 6 Private Rental Brokerage Program (PRB) Application Form

Application date: Click here to enter a date Worker’s name: Click here to enter name

Section 1: Contact details Click here to enter email Worker’s phone: Click here to enter manager’s email address Worker’s email: address Click here to enter manager’s Manager’s name: Click here to enter manager’s name Manager’s email: email address Click here to enter phone Agency name: Click here to enter agency name Agency phone: number

Section 2: Applicant details Applicant’s Click here to enter phone Click here to enter name Applicant’s phone: name: number Accompanying Accompanying children Click here to enter children’s Click here to enter children’s name children names: ages: ages Health care card: ☐ Yes ☐ No Agency address:: Click here to enter address ☐ Indigenous ☐ Torres Strait Islander Cultural identity: ☐ Both ☐ Neither Country of birth: Click here to enter country of birth Year of arrival: Click here to enter year Language spoken Click here to enter language spoken at home: Is the applicant’s If not, please provide a ID attached?: ☐ ☐ Click here to enter reason Yes No reason: (Essential) Is VincentCare Has VincentCare consent consent form ☐ ☐ brochure been provided? ☐ ☐ attached? Yes No Yes No (Essential) (Essential)

Section 3: Eligibility Applicant’s date Click here to enter date of birth of birth: Section 3.1: Current support from referring agency and accommodation How long have you/your agency Click here to enter how long you/your agency How long can you support Click here to enter how long supported the have supported client once PR is sourced? support can be provided applicant? ☐ High (weekly contact) Current level of ☐ support: Medium (fortnightly contact) ☐ Low (monthly contact) Type of current ☐ THM ☐ Refuge accommodation: ☐ Family ☐ Other (Click here to enter accommodation type) Click here to enter any Current address: Click here to enter current address Any additional details? additional details Section 3.2: Current employment/education status & income ☐ Employed (Permanent) Please provide details of Employment ☐ Employed (Casual) employer name and/or Click here to enter details status: ☐ Seeking employment education institution and ☐ Engaged in education/training course engaged: Income: ☐ Centrelink (specify payment type: Click here to enter payment type) ☐ Salary/wage (specify time in employment & salary/wage: Click here to enter time in employment & (Refer to salary/wage) http://www.humans ervices.gov.au/cus Income $Click here to enter dollar amount per Income $Click here to enter dollar amount per week (with Rent tomer/enablers/ce week (without Rent Assistance) Assistance) ntrelink/rent- Please attach evidence of current income – e.g. Employer’s Declaration or Centrelink Statement or payslips: Click assistance/payme here to specify type of evidence attached to application) nt-rates) Section 3.3: Work history Previous employment history (list from Click here to enter employer, dates of employment and whether it was permanent or casual most recent for the last 2 years) if applicable: To be completed Areas that require further ☐ Eligibility criteria met by PRB information/evidence of Click here to enter details Coordinator: ☐ Eligibility criteria not met meeting criteria:

Section 4: Readiness Section 4.1: Commitment to living in Private Rental What is the What is the evidence evidence to show indicating that applicant is that the applicant aware of their rights and is committed to Click here to enter evidence Click here to enter evidence responsibilities as a tenant private rental as a under the Residential long term Tenancies Act: housing option? Section 4.2: Living skills Weekly/monthly ☐ budgeting: Budget Sheet A is completed at attached. Mandatory detailed response is required. Communication Community connections: Click here to enter how skills: Click here to enter how communication skills How are these community connectivity How are these are demonstrated demonstrated? demonstrated demonstrated? Interpersonal Engagement with case Click here to enter how skills: Click here to enter how interpersonal skills are worker: engagement with case worker How are these demonstrated How is this demonstrated? is demonstrated demonstrated? Section 4.3: Rental history Reason for leaving Provide details Address list/suburb Type property – Start-Finish the property (please for each previous (most recent first) Private/THM/Other time in be specific) independent Click here to enter Click here to enter Click here to enter Click here to enter rental accommodation over the last 2 year (i.e. not with Click here to enter Click here to enter Click here to enter Click here to enter parents/guardian) If more than three, just keep typing and use the return Click here to enter Click here to enter Click here to enter Click here to enter and separate by lines as required. Has the applicant ever been evicted or asked to leave If yes, what were the ☐ ☐ Click here to enter reasons a rental property Yes No reasons? by other tenants/landlord? How long has the What reasons have been young person given (if any) for their Click here to enter details Click here to enter details been applying for unsuccessful attempts to private rental? date? Section 4.4: Rental references Click here to enter name and Referee #1: Click here to enter name and contact details Referee #2: contact details To be completed Areas that require further ☐ Readiness criteria met by PRB information/evidence of Click here to enter details Coordinator: ☐ Readiness criteria not met meeting criteria:

Section 5: Capacity Section 5.1: Capacity to sustain private rental How has the Click here to enter details young person

VincentCare Victoria - PRB Application Form, Update September 2016 Page 3 of 6 demonstrated that they are capable of sustaining their private rental once the brokerage is exhausted? Section 5.2: Housing preferences ☐ Unit What type of ☐ ☐ 1 bedroom housing/property House Household size: ☐ is the applicant ☐ Other (please specify: Click here to enter 2 bedroom looking for? details) ☐ 3 bedroom

Type of ☐ Sole occupant What areas are being Click here to enter details occupancy: ☐ Shared housing considered? Who will be sharing the property with the Please list at least 3, and applicant: Click here to enter details reasons why.

Section 5.3: Affordability What are the $Click here to enter amount per week What is the MAXIMUM the $Click here to enter amount per median rents for $Click here to enter amount per calendar applicant can afford to pay week the type of month as weekly rent? Click here to enter amount % of housing being Refer to case manager weekly income sought in these guide for more areas? information. Section 5.4: Other supports ☐ Employment ☐ Financial ☐ Sourcing property Will the case ☐ Physical health manager be ☐ Finding flatmates to share with What other types of ☐ Legal assisting the ☐ Negotiating tenancy agreement support/assistance are ☐ applicant with Education & training ☐ Relocation being provided by the case any of the ☐ Mental health ☐ Storage worker as part of the following in ☐ AOD ☐ Other (please specify: Click here to enter applicant’s case plan? securing their ☐ details) Social contact/relationships tenancy: ☐ Other (please specify: Click here to enter details)

To be completed Areas that require further ☐ Capacity criteria met by PRB information/evidence of Click here to enter details Coordinator: ☐ Capacity criteria not met meeting criteria:

Section 6: Payment details Section 6.1: PRB breakdown The PRB brokerage can be used for 3 types of general expenditure:

1. Budgeting incentives 2. Establishment /setup of accommodation. 3. Property enhancement grant (Rarely used) Budgeting Will the young person be requiring the following items? incentive: up to 100% of PRB ☐ First month’s rent in advance ☐ Bond ☐ Monthly rental subsidy (constant or diminishing) for up to 6 months.

Provide further detail in Section 6.2 – PRB Proposed Expenditure table.

Establishment/se Please list the items the young person requires for the property setup: tup of accommodation: Click here to enter up to 50% of PRB Provide further detail in Section 6.2 – PRB Proposed Expenditure table.

Property Is the applicant interested in accessing the Property Enhancement Grant? enhancement grant: ☐ Yes up to 25% of PRB ☐ No

Provide further detail in Section 6.2 – PRB Proposed Expenditure table.

Section 6.2: PRB Proposed expenditure table Please describe approximately how the funds from PRB will be distributed for this application. While we understand that this is an approximate, it is important that this forms the basis of how the funds will be spent. Rent in Expense item Retailer/Supplier Value ($) advance/Rental Click here to enter Click here to enter Click here bond/rental to enter subsidy: Click here to enter Click here to enter Click here up to 100% of PRB to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Establishment / Expense item Retailer/Supplier Value ($) Setup Cost: Click here to enter Click here to enter Click here up to 50% of PRB to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Property Expense item Retailer/Supplier Value ($) enhancement Click here to enter Click here to enter Click here grant: to enter up to 25% of PRB Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter Click here to enter

Section 7: Other PRB applications How many people will be on the How many of these private rental Click here to enter details tenants will be applying for Click here to enter details lease with your PRB? Please enter names. applicant?

Section 8: PRB application checks Prior to sending – ☐ Complete PRB Application please ensure ☐ Completed Budget (before and after private rental secured) you have all the ☐ required Signed VincentCare Consent Form information for ☐ VincentCare Consent Brochure given to applicant processing: ☐ Copy of Applicant ID document or Centrelink income statement

VincentCare Victoria - PRB Application Form, Update September 2016 Page 5 of 6 Private Rental Brokerage Program (PRB) What happens next?

1. All PRB Applications received will be sent a confirmation email.

2. All PRB Applications are processed in the first week or each month – please factor this into your application planning.

3. The PRB Coordinator will contact you there are any issues in the application that requires clarification

4. There are a limited number of PRB packages. There is a possibility that your application may still not be approved. Please do not assume approval or commence spending until you receive an approval letter. PRB is not responsible for purchases or commitments you enter into prior to approval.

5. Successful PRB Application will receive a PRB Approval letter after the 1st week of the month

6. Once you receive this – you have 3 months to commence spending on your applicant. PRB be closed if no funds are used in the first 3 months.

7. All PRB Approved packages are live for 6 months only from the approval date. PRB will close the PRB Package after 6 months and any unused funds will remain in the PRB Pool.

8. Packages requiring organisation reimbursement must have all invoices and receipts submitted within 6 month time frame