DRAYTON VALLEY MINOR HOCKEY ASSOCIATION
MONTHLY MEETING, WEDNESDAY, JANUARY 18, 2012 ESSENTIAL’S BOARDROOM
ADOPTED MINUTES
Call To Order: 19:16 by Vice President Doug Matsalla
Present: Doug Matsalla, Pamela Kellner, Andrea Barrett, Orest Trzaska, Brandi Horn, Kevin Breland, Josh Zanolli, Cory-Anne Holmlund, Katrina Dawes, Trevor Gruninger, Sye O’Malley, Liane Nicol, Amanda Jeffrey, Brendin Eshpeter
Absent: Brian Markowski (work), Tammy Farnholz (work), Troy Patten (work), Dennis Sarafinchen (work), Brendin Emmet
1. Additions/Deletions to Agenda
2. Adopt Minutes from November meeting: Andrea motioned to accept November minutes, 2nd Amanda
3. Adopt Minutes from December meeting: Andrea motioned to accept December minutes, 2nd Amanda
3. President: absent
4. New Business:
a. Pee Wee A Winter Games: request letter for $40.00 per athlete for a total of 15 athletes to cover registration costs. There is no fee for Coaches.
MOTION: Amanda motioned to cover the $40.00 per player/ player registration costs for the Winter Games.
All in favor: passed. Amanda will contact the team and let them know their fees will be reimbursed by DVMH. b. Future Director Positions to be considered
i. Initiation Director: With the expectation of a large influx of players in this age division: 30 first year players this season and high numbers projected for Kindergarten in the next school year; it would be more effective to have a separate Initiation Director with a strong coaching perspective to take on this role.
MOTION: Brendin Eshpeter motioned that two representatives will share the directorship of Initiation/Mites if future numbers make up at lest three teams in the Initiation Division.
All in favor; passed.
ii. Tournament Director: it is believed that a liaison is necessary to keep a high level of consistency between each tournament.
MOTION: Brendin Eshpeter motioned to create a director position for a two year term to be in charge of: a. Initiation/Mites/Novice Tournament b. Atom Tournament c. Winter Games d. Provincials
All in favor; passed.
A job description for this position will be discussed at the February meeting.
iii. Amalgamating Technical Director & Goalie Director
MOTION: Andrea motioned to amalgamate Technical Director and Goalie Director into one position.
All in favor: passed. c. Provincial Games: It is necessary to let Brendin Eshpeter know all information ASAP in order to ensure that Level 2 Refs are assigned. Directors need to take this information back to their division so Brendin is informed as soon as a game needs to be booked. He also needs to be notified if teams switch ice so the appropriate refs can be sent out.
5. Old Business
a. Alberta Gaming: Gaming provided feedback that rules are to be written and posted for each individual tournament. There must be an Executive Member and Ways & Means Director in attendance.
b. Pee Wee Division: affiliation of Atom B to Peewee C was declined as the deadline was passed to approve a new affiliation; Atom A is still the team affiliated with PeeWee C. Atom A goalie did attend a game on the weekend but did not play; PeeWee C manager has said they are good for now.
MOTION: Andrea motioned that all Coaches will have a deadline of NOVEMBER 15 of the current hockey year to verify that affiliates are in place for team to team affiliation.
All in favor; passed.
This information needs to be added under affiliation/policy and to the Coach’s Handbook.
c. Meat Locker Cage: Needs to be followed through with the town as the area needs to be cleaned up and more than one club is involved.
d. Previous Provincial Winner Plague: Brandi has contacted SDI and they are looking into the process.
6. Executive Member Reports
i.. Vice President: Policy Meeting are ongoing. * Travel permits are going well.
ii. Secretary a. Started Policy Committee Meetings: Members attending include Doug Matsalla, Andrea Barrett, Katrina Dawes and Pam Kellner * in the process of compiling two existing policy manuals; * another meeting set for January 31, 2012. * target to complete document for mid-March * new policy needs to be sent to Hockey Alberta one month prior to Spring AGM. b. Need to get signing authority process completed at Credit Union. iii. Treasurer: (absent) Stop spending money; we have big ice bills. iv. Registrar a. Late Payment Fees: policy change needs to be updated with all of the new additions and posted to avoid any confusion. v. Ways & Means: a. Looking for ice for Midget/Coach game; possible game Feb 24. b. Coaches have email to access sheets for Provincial information. vi. Ice Schedulers: a. There are eight Provincial ice slots . b. The issue of the town double-booking ice on December 23, 2011 has been noted and schedulers are checking to make sure DVMHA is not charged. c. When booking out of town ice, teams must first pay for it and then apply to get reimbursed using their receipt. vii. Concession a. Sysco Foods: would like to have payment through automatic withdrawal. Need to set this up with Tammy. b. Deep fryer is working again. viii. Division Directors a. Initiation/Mites/Novice: Katrina: Successful tournament; United Cycle did not show with skate sharpening unit. Banking has been completed for tournament; cleared over $9000.00 Chuck-A-Puck made $732.00 (pucks were donated) Silent Auction: $1230.00 Print Auction: $835.00 Food Bank had 1800 lbs donated Skate towels were given for Heart & Hustle Awards
b. Novice: absent: Katrina reported
c. Atom: Trevor: Atom A had a team building afternoon last weekend.
d. Pee Wee: Amanda: Winter Games support letter; Executive approved reimbursement of registration fee. * PeeWee coaches are asking why there is so little ice available.
e. Bantam: absent * Will check into more Provincial responsibilities for next season f. Midget: absent
g. Technical Development Coordinator: Sye: First Thunder Mini Camp was successful with 53 Initiation/Mites/Atom skaters; Fran attended and the Thunder players did a great job: made $1325.00. two more mini camp dates: Jan 30 & Feb 17; information is on the website Coach Mentorship Sessions are based on coach feedback. There are two sessions left Andrea will send out a general reminder to all regarding mini camp dates and the need to complete the Respect in Sport Program online.
h. Equipment Manager: Josh ordered pylons, post protectors & coach boards rink divider quotes are far too high to consider at $1800.00 to $5600.00
i. Referee Coordinator: Brendin Issue with PeeWee parents heckling the referees. Amanda will bring this to the attention of all PeeWee Coaches and Managers. Need more notice to ensure refs are available. Orest will address the issue of the “proper” wearing of mouthguard issue to 16/60. Need to add info to Coach’s Handbook; all directors need to ensure that their coaches and managers are aware that:
When a coach enters the ice surface, he is considered a trainer and does not direct his actions toward the ref.
Meeting Adjourned: 20:19
Next Meeting: Tuesday, February 7, 2012 @ Essential’s Boardroom 7:00 pm
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Vice President: Doug Matsalla Date
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Secretary: Pamela Kellner Date