Viii. Action on Old Business s5

Onaga-Havensville-Wheaton BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 322 Pottawatomie County, Kansas

MINUTES OF THE JANUARY 13, 2014 REGULAR MEETING

I. CALL TO ORDER Mike Handley, Board President, called the January 13th regular meeting to order at 7:00PM in the district office.

ROLL CALL Board Members Present: Nueva Bean-Smith Mark Kopp Mike Handley Randy Kufahl Dennis Hermreck Darlene Niehues Board Member(s) Not Present: Paul Zidek Others Present: Superintendent Dr. Fred Marten, Clerk Janell Schmidt, Principal Linda Roggenkamp

II. ADOPTION OF THE AGENDA Niehues moved to add “Block Scheduling” under Board Reports and New Business Item #8 “Sick Leave Pool Exception” to the agenda and approve as amended. Kopp seconded. Motion carried 6-0.

III. BILLS AND TREASURER’S REPORT Kufahl moved to approve the bills and December 2013 Treasurer’s Report as presented. Bean- Smith seconded. Motion carried 6-0.

IV. PATRON INPUT None

V. STAFF INPUT None

January 13, 2014 Page 1 Board of Education Minutes VI. BOARD REPORTS 1. Audit Report; Ken Kickhaefer, Kickhaefer & Associate, P.A. . Ken Kickhaefer reviewed the 2012-2013 financial audit report with the Board. No violations of the cash basis law were reported. 2. Superintendent/Onaga High Principal Report; Dr. Fred Marten . Facility Usage - board discussion was held regarding the current district facility usage policy and possible changes to allow individuals to use district facilities. No changes to current policy were recommended. . Non-mandatory practices when school is cancelled – Paul Zidek requested this issue be discussed. It is the consensus of the board to allow practice on days when school is cancelled as long as participation is on a voluntary basis. . Capital Improvement Projects for 2nd semester – Track repair ($12,000), Auditorium Performance Lights ($10,000), Auditorium Sound System ($15,000), HS Hallway Flooring ($20,000), Bus Purchase ($80,000), South Gym Roof Repair ($40,000), Car & Minivan Purchase. Bond & Interest has a carryover balance of $149,520 that could fund these projects along with Capital Outlay funds. . Postpone February Board Meeting – Dr. Marten has a family commitment on the 2nd Monday of February and asked the Board if the meeting date could be changed. The February regular meeting of the Board of Education will be held on the 3rd Monday, February 17th. . Dennis Hermreck inquired on the status of the HS teacher evaluations. Dr. Marten reported that all required evaluations have been completed and he plans to evaluate the rest of the teachers in the near future. 3. Onaga Elementary School Principal’s Report; Linda Roggenkamp . Written Report . Mrs. Roggenkamp reported that she has completed 89 5-minute walk-thru evaluations and 4 formal evaluations of teachers 1st semester with the balance to follow. . The Board congratulated the winners of the district spelling bee; Dylan Brunkow (4-8) and Quentin Greer (K-3). 4. Technology Report; Darrin Reith . Written Report . Randy Kufahl asked if teachers were having problems with Powerschool. Dr. Marten reported that there may have been some minor glitches but nothing major. 5. Board Member Appreciation; Clerk Janell Schmidt . The Board Members were presented with a Certificate and a Buffalo Duffle Bag in appreciation for their service to the district. January is designated Board Member Appreciation Month. 6. Block Scheduling; Dennis Hermreck . Handouts of schedules for a 7-Period/Alternate Block and an 8-Period Block were distributed. Dennis’ goal is to familiarize the Board with other Block Schedule options. Dr. Marten reported that the OHS staff is split 50/50 on changing the block schedule. Randy Kufahl asked how much time is allowed for the AD. Dennis reported that Nemaha Central AD has half of his schedule designated to work on 7-12 AD duties. Dennis said that AD duties take a lot of time. Dr. Marten asked how the various blocks provide for dual college credit classes. Dennis asked if our focus should be to provide college credits or a good high school education.

January 13, 2014 Page 2 Board of Education Minutes VII. OLD BUSINESS

1. Negotiations Niehues moved to enter executive session for 20 minutes to discuss negotiations and to protect the district’s right to the confidentiality of its negotiation position and the public interest. Kufahl seconded. Motion carried 6-0. The Board was in closed session with Dr. Marten from 8:15-8:35PM. Kufahl moved to appoint Mike Handley and Nueva Bean-Smith to serve as the Board’s negotiating team for the 2014-2015 teacher contract negotiations. Niehues seconded. Motion carried 6-0.

VIII. NEW BUSINESS

1. Approve Minutes Hermreck moved to approve the minutes of the December 9th regular and January 8th special meetings as presented. Kopp seconded. Motion carried 6-0.

2. 2012-2013 Audit Kufahl moved to approve as presented the audit report of the district financial statements for the period July 1, 2012 to June 30, 2013. No violations of the cash basis law were found. Bean- Smith seconded. Motion carried 6-0.

3. 2013-2014 Audit Contract Kickhaefer & Associate presented a contract for 2013-2014 audit services including a $150 increase over last year ($7,275). The board tabled action and instructed the Clerk to check audit costs for surrounding districts.

4. BOE Representative, 2014-2015 District Calendar Team Kufahl moved to appoint Darlene Niehues to serve as the Board’s representative on the 2014- 2015 District Calendar Team (DCT). Hermreck seconded. Motion carried 5-0-1 (Niehues abstained).

5. Out-Of-State Transportation Request; National Western Farm Show Kopp moved to approve the agriculture students’ transportation to KC, MO on February 21st to attend the National Western Farm Show with the requirement the group report back to the Board on the activity. Niehues asked why the group did not take advantage of the Topeka Farm Show. Kufahl seconded. Motion carried 6-0.

6. USD322 Diploma Declaration Niehues moved to award Mason Keehn a USD322 Diploma and to congratulate him on his educational achievement. Bean-Smith seconded. Motion carried 6-0.

January 13, 2014 Page 3 Board of Education Minutes 7. Personnel; Executive Session Kufahl moved to enter executive session for 20 minutes to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed. Hermreck seconded. Motion carried 6-0. The board was in closed session with Dr. Marten from 9-9:20pm. Kufahl moved to return to closed session for an additional 30 minutes to continue discussing nonelected personnel matters. Hermreck seconded. Motion carried 6-0. The board was in closed session with Dr. Marten from 9:20-9:50pm. No action was taken.

8. Sick Leave Pool Exception The Board took no action on Anne Suther’s letter of request to give 10 days of her sick leave pool to Anna Suther.

IX. ADJOURNMENT There being no further business, President Handley adjourned the meeting at 9:52PM.

______Board President

______Date Approved Clerk of the Board

January 13, 2014 Page 4 Board of Education Minutes