JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

“TERMS AND CONDITIONS FORM” IMPORTANT : READ ALL THE FOLLOWING TERMS AND CONDITIONS AND SIGN THE ACCEPTANCE CLAUSE FOLLOWING IT 1. The offers through post or hand delivery should be addressed to “The Head, Computer Support Group, National Institute of Technology, Tiruchirappalli 620015, Tamilnadu, India” and should be sent in a sealed envelope superscribed “QUOTE AGAINST TENDER NOTIFICATION No.: JULY/2015/CSG Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS” so as to reach us on or before 2.30 p.m. on July 30, 2015. Quotations / bids received after deadline will be rejected summarily. 2. The quote should also accompany along with a covering letter in your company letterhead with contact information such as contact person name, postal address, email id, mobile number, and signature, along with a Softcopy of the Technical Compliance & Quotation Forms in MS-Word format in a CD/DVD media or USB drive. However, if there is any dispute between Hard copy and Soft copy, Hard copy will be taken. 3. Each offer should be sent in a sealed cover with the tender documents. Tenders received through email or FAX will not be normally considered. 4. The tenders will be opened on July 30, 2015 at 3:00 p.m. in the presence of the bidders present with authorization letter from the respective companies / firms. Bidders (vendors participating in the tender) intending to attend the tender opening should intimate us in advance. 5. If in any case, unscheduled holiday occurs on prescribed closing / opening date, the next working day shall be the prescribed date of closing / opening. 6. Full technical specifications such as make, model number, warranty should be specified and sent along with the tenders. Offers without these details will be rejected. 7. All offers should indicate the NET price (including taxes) or if required taxes and duties separately, if any. Additional charges for packing, forwarding, freight, insurance etc., if any, should be clearly mentioned. 8. NIT-T is paying concessional Customs & Excise duty under Government of India Notification No.51/96 for Central Customs and 10/97 for Central Excise Duty vide Certificate No.TU/V/RG-CDE(183)/2011 dt.10.10.11. Currently the purchaser is paying 5% Basic Customs Duty, 2% Educational Cess on Basic Customs Duty, 1% Higher Education Cess on Educaitonal Cess, and 4% Import Additional Duty. 9. The Institute is not authorized to issue C and D forms of Sales tax certificate. 10. If the price quoted is in Indian Rupees, then 100% payment will be made only after delivery at NIT-T. No advance payment will be made. The payment will be normally made by the concern faculty (for PDA purchase) or by the institute (for plan or project purchase) within 30 days of the receipt of the invoice / bill. 11. No revision of the price bid will be allowed once the price bids are opened. 12. No increase in price will be allowed after the arrival of NITT rate contract. 13. Price protection: If the market price is lower than the approved price, the market price will be applicable. If there is any hike in market price, the quoted price should be applicable. 14. Quote should come from authorized dealer or distributor or reseller for each of the produc t quoted. An authorization letter from OEM should accompany your quote, otherwise it ma y lead to rejection. 15. The delivery period and other terms should be clearly mentioned. JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

16. Eligibility: Quotation from registered firms / company’s / manufacturer under TNGST/CST/ other statutory bodies alone be considered. Any Manufacturer / Supplier / Dealer who has been declared ineligible by World Bank / Government of India shall not be eligible to parti cipate in this bid. Any fraudulent practices including concealing of facts at the time of sub mission of bid and there after shall lead to disqualification. 17. The vendors are informed that they should not call us over phone or contact us in person. All clarifications can be obtained through E-Mail/FAX/Post. Vendors shall not make attemp ts to establish unsolicited and un-authorised contact with us after the opening of the offer s and prior to the notification of the award. Any attempt by any vendor to bring to bear extraneous pressures on us shall be sufficient reason to disqualify the vendor. 18. Delay / loss in postal transit or due to other reasons will not be NIT-T’s responsibility. 19. Authorized signatory should sign on all the pages. Bids without authorized signatures will be rejected. 20. We are not responsible for accidental opening of the covers that are not properly superscribed and sealed before the time scheduled for opening. 21. The tender should be made only on the “ Technical compliance form ” & “ Quotation form ” which is available in our website, otherwise it shall lead to rejection. The technical compliance form & Quotation form should be duly filled up (preferably TYPE WRITTEN IN CAPITAL LETTERS) and should clearly mention the make, model number & warranty by the bidder against each specification. 22. The bidders are not allowed to make addition or alteration in the tender document. 23. If no warranty period is specified then the default warranty will be assumed as one year. 24. The manufacturers of the quoted make of the product must be of national / international repute and having ISO / BIS certificate. 25. Liquidated damages: If the bidder/supplier, after accepting the Purchase Order, fails to deliver any or all of the Goods within the period specified in the Order, NIT-T shall, without prejudice to its other remedies under the Rules of Purchase, proceed to cancel the order or agree to accept a delayed delivery on the condition of payment of liquidated damages by the bidder / supplier a sum equivalent to 0.50% of the total cost as indicated in the Purchase Order (which will be deemed as agreed price) for each week or part thereof of delay until actual delivery or performance is completed and such penal charges shall be limited to a maximum of 5% of the total cost. Once the maximum is reached NIT- T may proceed on its own to consider the termination / cancellation of the order. 26. No Earnest Money Deposit (EMD) or processing fee is required for submitting this NIT-T rate contact tender 27. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 28. Vendors are informed that once the bidders are shortlisted based on the technical specification, only then the price bids of the firms that meet NIT-T’s Technical specification / requirements would be compared. 29. This tender is in addition to the earlier tender for new requirements for faculty under PDA. 30. The bidders are expected to renew their offers whenever requested. The quoted prices should be valid for the entire NIT-T rate contract period i.e. till August 31, 2016. 31. Incase if the quoted model is declared end-of-life (EOL) or if the OEM stops the production or if the specification changes during the NIT-T rate contact period, then in that case the next equivalent replacement model should be supplied subject to condition that the purchase committee accepts to this. The replacement model should have the same specification or higher specification, and should be in no way inferior. The same should be notified in writing to NIT-T as and when the model or specification changes.

SIGNATURE WITH DATE SEAL OF THE FIRM 2 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

32. The supply should be in original OEM's packing. The packing should not be tampered. If tampered or if found duplicate, action will be taken against your firm and your firm's name will be deleted from our suppliers list. 33. The invoice / bill should have all the required details like Make, Model, Price, Serial number, and Warranty. 34. All departments / NIT-T faculty members (if it is PDA purchase) are empowered to raise the purchase order with your firm and you are requested to supply the same as per this NIT-T rate contract and purchase order. 35. NIT-T reserves the right to modify or alter the specifications after short listing of tenderers. 36. NIT-T reserves the right to split the orders among multiple vendors if the prices are same. 37. NIT-T reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 38. In case of dispute, the matter will be subject to Tiruchirappalli, Tamil Nadu Jurisdiction only. ****** ACCEPTANCE We accept the above terms and conditions and shall comply with them strictly.

NAME OF THE BIDDER: POSTAL ADDRESS :

MOBILE: EMAIL ID:

SIGNATURE WITH DATE SEAL OF THE FIRM 3 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

TECHNICAL COMPLIANCE & QUOTATION FORM (PRICE BID)

FIRM’S NAME & ADDRESS: FIRM’S REF: DATE : Item Make, Model & N.I.T.T’S SPECIFICATION Unit Price No. Warranty I. Internal Desktop Hard Disk Drive : SATA 500GB Hard Disk 7200rpm, SATA-II/300 with 1. 2 Years warranty (Seagate / Samsung / Western Digital / Hitatchi) 1TB Hard Disk 7200rpm, SATA-II/300 with 2 2. Years warranty (Seagate / Samsung / Western Digital / Hitatchi) 2TB Hard Disk 7200rpm, SATA-II/300 with 2 3. Years warranty (Seagate / Samsung / Western Digital / Hitatchi) 4TB Hard Disk 7200rpm, SATA-II/300 with 2 4. Years warranty (Seagate / Samsung / Western Digital / Hitatchi) II. Internal hot-pluggable Server Hard Disk Drive : SAS 600 GB 15K rpm SAS Hard disk 3.5” Drives 5. (hot-pluggable) (Seagate / Samsung / Western Digital / Hitatchi) with 3 Years warranty 600 GB 10K rpm SAS Hard disk 2.5” Drives 6. (hot-pluggable) (Seagate / Samsung / Western Digital / Hitatchi) with 3 Years warranty III. External Portable Slim Hard disk with USB 2.0 interface (Don’t quote for Regular Hard disk with External casing) 500GB External 2.5” Slim Hard Disk 7. with USB Interface & 3 Years warranty 1TB External 2.5” Slim Hard Disk 8. with USB Interface & 3 Years warranty 2TB External 2.5” Slim Hard Disk 9. with USB Interface & 3 Years warranty 4TB External 2.5” Slim Hard Disk 10. with USB Interface & 3 Years warranty IV. RAM: DDR3 2 GB DDR3 SDRAM Non-ECC (1066 MHz) 11. for Computers 2 GB DDR3 SDRAM Non-ECC (1333 MHz) 12. for Computers 2 GB DDR3 SDRAM Non-ECC (1600 MHz) 13. for Computers 4 GB DDR3 SDRAM Non-ECC (1600 MHz) 14. for Computers 15. 8 GB DDR3 SDRAM Non-ECC (1600 MHz)

SIGNATURE WITH DATE SEAL OF THE FIRM 4 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

for Computers V. Keyboard / Mouse 16. USB Wired Keyboard

17. USB Optical Wired Mouse Make, Model & Item No. N.I.T.T’S SPECIFICATION Unit Price Warranty V. Pen Drive 18. 16 GB USB 2.0 pen drive

19. 32 GB USB 2.0 pen drive VI. DVD Drive / Blu-ray Drive 16x DVD +R/W Drive (Internal) – with 20. SATA interface 16x DVD +R/W Drive (External) – Slim 21. with USB Interface 22. 4x Blu-ray Drive (Internal) – SATA 4x Blu-ray Drive (External) with USB 23. Interface VII. CD / DVD Medias / Blu-ray Medias 700MB CD-R Media, 48x with slim case (10 24. pack) 4.7GB DVD+R Media, 16x with slim case 25. (10 Pack) Blu-ray Media 50GB 4x (write once) (10 26. Pack) Blu-ray Media 50GB 4x (rewritable) (10 27. Pack) VIII. Headphone / Speakers / Graphics Card 2 Stereo Headset 8. 2 Headphone with Microphone 9. 3 Wireless Headset 0. 3 Compact Speakers 2.0 1. 3 External Speakers 2.1 2. 3 1 GB Graphics Card ATI / Nvidia, 3. with Dual Interface both DVI and VGA 3 2 GB Graphics Card ATI / Nvidia,

SIGNATURE WITH DATE SEAL OF THE FIRM 5 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

with Dual Interface both DVI and VGA IX. Laptop Battery 6-Cell Spare Laptop battery for Dell 3 Laptops (Latitude E6520 / E6410 / E6320 / 5. E5530 / E5520 / E5510 / E4310 / 2120 / 2110 / D830 / Vostro 3460 / Vostro 3350 / 1014) 6-Cell Spare Laptop battery for HP 36 Laptops (Elite Book 2740P / 2540P / ProBook . 6450b / 2510P / 8510W / 6530S)

SIGNATURE WITH DATE SEAL OF THE FIRM 6 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

Make, Model & Item No. N.I.T.T’S SPECIFICATION Unit Price Warranty X. Monitors 18.5” LED/TFT Color Monitor (Wide) Contrast ratio 500:1, Brightness 275 nits 3 (cd/m2), with DVI-D (digital) & VGA DB-15 7. (analog) Interfaces, 3 years warranty, Should be TCO 05 compliant 19” LED/TFT Color Monitor (Square) Contrast ratio 500:1, Brightness 275 nits 3 (cd/m2), with DVI-D (digital) & VGA DB-15 8. (analog) Interfaces, 3 years warranty, Should be TCO 05 compliant 24” LED/TFT Color Monitor (Wide) Contrast ratio 500:1, Brightness 275 nits (cd/m2), with 3 DVI-D (digital) & VGA DB-15 (analog) Interfaces, 9. 3 years warranty, Should be TCO 05 compliant XI. UPS APC BACK-UPS BX600CI-IN, 600VA UPS or 4 equivalent 0. with 2 years comprehensive On-Site Warranty APC BACK-UPS BE700Y-IND, 700VA UPS or 41 equivalent . with 2 years comprehensive On-Site Warranty APC BACK-UPS BE800-IND, 800VA UPS or 42 equivalent . with 2 years comprehensive On-Site Warranty 43 APC BR1000G-IN, 1000VA UPS or equivalent . with 2 years comprehensive On-Site Warranty APC BX1100CI-IN, 1100VA UPS or 44 equivalent . with 2 years comprehensive On-Site Warranty 45 APC BR1500G-IN, 1500VA UPS or equivalent . with 2 years comprehensive On-Site Warranty 46 APC SUA750I-IN, 750VA UPS or equivalent . with 2 years comprehensive On-Site Warranty Microtek 850 VA, Model: 850VA E2, or 47 equivalent, Sine wave, with 2 years warranty . for UPS & 1 year for battery Microtek 1050 VA, Model: 1050VA E2 , or 48 equivalent . , with 2 years warranty for UPS & 1 year for battery

SIGNATURE WITH DATE SEAL OF THE FIRM 7 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

Microtek 800 VA, Model: MDP800, or 49 equivalent . with 2 Years warranty for UPS & 1 year warranty for battery Microtek 1000 VA, Model: TGE - 1000+, or 50 equivalent . with 2 Years warranty for UPS & 1 year warranty for battery 51 V-Guard XESTO-DX600, 600VA or equivalent . with 2 years comprehensive On-Site Warranty 52 Numeric DIGITAL 600EX-V, 600VA or . equivalent with 2 years comprehensive On-Site Warranty 53 Numeric 1000EX-V, 1 KVA or equivalent . with 2 years comprehensive On-Site Warranty

SIGNATURE WITH DATE SEAL OF THE FIRM 8 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

Make, Model & Item No. N.I.T.T’S SPECIFICATION Unit Price Warranty XI. UPS Battery APC Replacement Battery: APC RBC17, 5 12V/9AH SMF battery for APC UPS with 1 4. year onsite warranty APC Replacement Battery: APC RBC2, 55 12V/7AH SMF battery for APC UPS with 1 . year onsite warranty APC Replacement Battery:APC RBC125, 56 12V/7.5AH SMF battery for APC UPS with 1 . year warranty 12V/75 AH SMF Battery for UPS / Inverter 57 Make: Panasonic, Exide / Quanta / Numeric / . Southern, Amaron, Amco, Okaya, Rocket, Hitachi, etc 12V/65 AH SMF Battery for UPS / Inverter 58 Make: Panasonic, Exide / Quanta / Numeric / . Southern, Amaron, Amco, Okaya, Rocket, Hitachi, etc 12V/42 AH SMF Battery for UPS / Inverter 59 Make: Panasonic, Exide / Quanta / Numeric / . Southern, Amaron, Amco, Okaya, Rocket, Hitachi, etc 12V/35 AH SMF Battery for UPS / Inverter 60 Make: Panasonic, Exide / Quanta / Numeric / . Southern, Amaron, Amco, Okaya, Rocket, Hitachi, etc 12V/28 AH SMF Battery for UPS / Inverter 61 Make: Panasonic, Exide / Quanta / Numeric / . Southern, Amaron, Amco, Okaya, Rocket, Hitachi, etc 62 Buyback value of used 12V/75AH SMF . Battery XII. Others Wireless-N USB Wi-Fi Adapter for PC/Laptop 6 It should support 802.11b/g/n wireless 3. standards; 150 Mbps data transfer rates, 2.4 Ghz 6 Wireless-N USB Wi-Fi Adapter for 4. PC/Laptop It should support 802.11b/g/n wireless standards;

SIGNATURE WITH DATE SEAL OF THE FIRM 9 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

300 Mbps data transfer rates, 2.4 Ghz Epson Desktop Document Camera ELPDC11 or equivalent, Resolution XGA, 90 degree 6 vertical and horizontal rotation, 5 Mega pixel 5. sensor, with remote control, with built-in microphone, USB, VGA & Composite, built-in SD Card slot connectivity 6 Biometric fingerprint scanners with USB 2.0 6. interface along with required software & drivers 6 Barcode Scanners with USB 2.0 interface 7. along with required software & drivers

SIGNATURE WITH DATE SEAL OF THE FIRM 10 of 11 JULY/2015/CSG NATIONAL INSTITUTE OF TECHNOLOGY Tender Notification No. JULY/2015/CSG TIRUCHIRAPPALLI - 620015 COMPUTER SUPPORT GROUP Item No. 5 : COMPUTER COMPONENTS, ACCESSORIES, UPS AND PERIPHERALS

Make, Model & Item No. N.I.T.T’S SPECIFICATION Unit Price Warranty XII. Others (Contd.) 6 USB based Webcamera 8. 6 CMOS Battery, 3V 9. 7 SATA Data Cable 0. 7 IDE Data Cable (80 wire) 1. 7 IDE to SATA Power Converter 2. 7 Ethernet 10/100/1000Mbps NIC with PCI 3. Interface SMPS for Small Form Factor (SFF) based computers, 200W, Input (50 Hz) : 100-240V, 5A: 7 Output: +5.08V dc/17A, +5V AUX dc/3A, +12V 4. dc/7.5A, -12V dc/0.15A, +3.33V dc/15A, +12Vcpu dc/11.5A, With SATA power 7 E-Pen / Stylus for Tablets 5. 7 Any other item not listed above 6.

SIGNATURE WITH DATE SEAL OF THE FIRM 11 of 11