Pla-Vada Community Association Board of Directors Meeting

PLA-VADA COMMUNITY ASSOCIATION BOARD OF DIRECTORS MEETING 9 a.m. Saturday February 7, 2015 Kingvale CalTrans Station

Minutes

I. The meeting was called to order at 9:13 am

II. The Minutes of the December 12, 2014 Board of Directors Meeting were approved.

III. The following owner comments were made on Items not on the Agenda:

a. The owner of lot 210 explained water problems coming from the area behind his home. It was noted culverts are the responsibility of the owner but the Association would assist in creating a culvert to divert water away from the four homes west of Bristle Cone and Cone. b. The owner of Lot 242 is experiencing flooding from the west side. It was noted there were 4-5 driveways that were affected by lack of proper culverts. After discussion it was determined that all homes need to have culverts installed at construction. Owners are referred to the construction handbook for culvert responsibilities. The Association will assist but will not be responsible for all the work.

Except as described in paragraphs (2) to (4), inclusive, the board of directors of the association may not discuss or take action on any nonemergency item at a nonemergency meeting unless the item (s) were placed on the agenda included in the notice that was posted and distributed pursuant to subdivision. CC 1363.05 (h) (i) (1). Emergency items may be considered.

IV. Information/Visitor Presentations: The board of directors of the association shall permit any member of the association to speak at any meeting of the association or the board of directors, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board of directors or before a meeting of the association shall be established by the board of directors. Members have 5 minutes to present information. Additional time may be granted by the Board. CC 1363.05 (h)

This subdivision does not prohibit a resident who is not a member of the Board from speaking on issues not on the agenda. The board may not take action, unless an emergency exists on any item presented. Time restriction may apply. If possible, please notify the Board President or Board Secretary in writing prior to the meeting if you wish to testify. CC 1363.05 (h) (i) (1).

V. Staff Reports: a. CAMCO (10 Minutes) Request for owners with Emergency Special Assessment Loans be settled at close of escrow. It was moved second and passed to require owners to settle ESA balances prior to close of escrow. b. Facilities Supervisor Report included the following: i. Logs have been removed from Jeffrey Pine ii. Well III has been repaired. iii. After discussion it was decided to eliminate the Battery Back up on the camera system. It was noted that owners have been found on camera illegal dumping. It was requested a live stream be posted on the website. iv. The trackless blower is undergoing repairs and is in the workshop. v. It was noted the drainage inlets are being routinely cleaned. vi. Maintenance worker Doug Gardner has been out with medical issues. It’s anticipated he will return very soon. vii. The water plant is performing well. viii. It was noted the street lights have been repaired. Lights are repaired by PG&E and owners should report lights out to Camco. ix. Caltrans usage is been at half of the daily allowance. x. Sewer Inflows 1. It was noted the sewer flows have increased quite a bit. 2. It was announced the Chalet was converted to a Hostel. It was also announced that Placer County has been made aware of the conversion. xi. The deteriorating water Tank on the south side of Interstate 80 was discussed. It was decided to obtain proposals for the tank replacement in 2015-2016. It was also decided to have the lot surveyed to have all easement information available.

VI. Directors reports: President: CD Secretary: JK Treasurer: EL Roads: BN Water: JD/EL Architecture: CD—After discussion of request for variance on roof color it was decided to not allow any new home construction with blue roofs. It was decided to keep roofing colors more natural. Maintenance/Operation Liaison: BN Sewer: JD/EL- Lot 157 Tamarack Crescent Sewer Line plugged up on the owner side. Contractor was hired by owner that uncovered low spots on Association sewer lateral. It was noted the finding was not a cause for the plug on the owners side. The wall constructed by the owner is in the way of the main line. The wall will need to be removed by the Association. The wall will not be reconstructed by the Association. The owner requested reimbursement from the Association for camera work paid for by the owner. After discussion it was decided that owner contracted the work and the Association was not responsible. The Association will repair the lateral that was found sagging.

VII. Old Business: a. Facilities Supervisor Home upgrades—Jaborski Construction has completed the work on the Facilities Supervisors home. b. Shell and Chalet Sewer report—No information is available at this time. New actions are being taken at site. Attorney recommended writing guidelines for commercial sewer use. Once the policy has been created the Association can approach the Shell service station with new requirements. Claudia will look into an updated copy of the Donner Utility District Sewer Guidelines for the Association to review. It was also requested the Association look into the Placer County Sewer Guidelines c. Easement survey work was discussed. It was noted the Association owns a section of land on the river bank behind lots 158 & 159. Title reports have been given to Jerry Keen. Mr. Keen will be working with Camco and Mrs. Hatfield to identify and mark the Association right of ways along the Yuba River. Andregg Geomattics will have to be brought back in to find all markers along the river from Lot 160 to lot 170. The garbage area was discussed. It was noted it was a parking easement. Owners of lots 170-160 need to be noticed that there is a parking easement. Mr. Keen will be following up on easement work. The storage shed on Jeffery Pine at lot 242 was discussed. It noted that it was not located within the setback. The owner submitted a request for a variance. It was moved, seconded, and passed to approve the variance request for the shed placement on lot 242 of Jeffery Pine with the condition that Nevada County has signed off on it as well. Lot 210 had been surveyed along Bristle Cone. It was discovered the owner has encroached on the HOA right of way with the placement of the shed. The owner requested markers showing lot lines to establish the shed placement within the setbacks. It was decided to complete a full survey of all four corners of the lots. d. Signage after easement survey. We need to proceed after Board decision on survey results.—No information at this time. e. Website revamp—Question on front page regarding whether the phone number for the PlaVada should be listed. It was decided to remove all information that was no longer valid. f. Clean up entrance/equipment area—Discussion of easements and work to be done. Supervisor to update Board Discussion only item. g. Phone System—Supervisor has purchased cell phone. h. Battery backup for electronic equipment. Action item.

VIII. New Business: a. Member appointment to ARC—Mike Anderson was appointed to the ARC. b. The security cameras are up and functioning. c. Timber Trumpet was sent out after the last meeting. Another issue will be sent out mid- February. d. Proposed Heavy Equipment Changes –Discussion on selling the old blower and purchasing a new front mount unit. It was decided to contact Kodiak to determine what the equipment is worth and obtain more information on the association options. e. It was announced changes to the Snow Removal Guidelines were made focusing more on deicers and abrasives to help clear the road in snow and ice conditions. f. Review Reserve Study proposals were reviewed. It was moved, seconded, and passed to proceed with Browning Reserve Group for the completion of the Reserve Study in 2015.

IX. The 2015 Operating Budget was reviewed. After discussion it was moved, seconded, and passed to approve the 2015 Operating Budget with changes.

X. Executive Session The minutes, minutes proposed for adoption that are marked to indicate draft status, or a summary of the minutes, of any meeting of the board of directors of an association executive session, shall be available to members within 30 days of the meeting. The minutes, proposed minutes shall be distributed to any member, who request and upon reimbursement of the association’s costs for making that distribution. CC 1363.05. We try to make these available on the website. They are posted on the maintenance-building bulletin board. Job Description and Employee Compensation

XI. The meeting was adjourned at 1:25 pm.