Humanity Association for Orphans (Hafo)

PROJECT PROPOSAL HUMANITY ASSOCIATION FOR ORPHANS (HAFO)

CONTACT ADDRESS: SERREKUNDA KMC Post Office Box 2179, Serrekunda, The Gambia, Tel :(+220) 9818822/7858822 Email: [email protected]

Humanity Association for Orphans – HAFO – The Gambia 1 MISSION STATEMENT

Our mission is to instill in the minds of orphans, less privileged and sick the spirit of equal right and equal opportunity.

Humanity Association for Orphans – HAFO – The Gambia 2 PROJECT TITLE

The project title shall be: HUMANITY ASSOCIATION FOR ORPHANS (HAFO)

(To rehabilitate all sickly and orphans by providing them the basic medical support and skills in order to be self reliance and to also contribute to national development)

Humanity Association for Orphans – HAFO – The Gambia 3 PROJECT LOCATION

The project is intended to cover orphans as well as sick persons who cannot afford to pay for their medical bills in The Gambia i.e. rural and urban area but the central location of this association’s office is Serrekunda.

Humanity Association for Orphans – HAFO – The Gambia 4 PROJECT DURATION

The project in intended to last for a period of one year within which the organization must have being strong enough to sustain its normal activities. The project is designed to start in September, 2010 which is the start of the academic year.

Humanity Association for Orphans – HAFO – The Gambia 5 PROJECT BANIFICIARIES /TARGET GROUPS The project seeks to cater for two sets of beneficiaries. 1. The first set is orphans who are already in various schools who find it difficult to pay for their schooling. They are considered as the direct beneficiaries.

2. While the indirect beneficiaries are those sickly, and HIV/AIDS victims who are already in various medical and health centres who find it difficult to pay for their medical bills and

Humanity Association for Orphans – HAFO – The Gambia 6 IMPLEMENTING AGENCY The executive members of the organization The CEO and the Assistance CEO, P. O. Box 2179 Serrekunda, The Gambia Email: [email protected]

Humanity Association for Orphans – HAFO – The Gambia 7 TOTAL PEOJECT BUDGET The total project budget is estimated at, Two Hundred and Eighty six Thousand, five hundred dalasis (286, 500.00) equivalent to Eleven Thousand, Nineteen Dollars, Twenty Three pence ($11, 019.23).

Humanity Association for Orphans – HAFO – The Gambia 8 ORGANIZATIONAL BACKGROUND HAFO is an indigenous community based organization that was established in order to salvage the deplorable rate of certain members of our societies that we consider as less privileged. These set of people are not considered during decision making within their family cycle, in their community and the country at large. They do not normally socialized, interact and always isolate themselves as they have seen themselves as inferior even among their peer groups. In most cases they have no proper family care and usually have less facilities of going to school and cannot even provide for their sustenance.

It is based on this background that a cross section of the present executive sat and thought of ways to salvage the deplorable conditions of such people who deserved to be heard, listened to and interact with everyone they wish to, and come up with this initiative and hence formed this organization.

Humanity Association for Orphans – HAFO – The Gambia 9 PEOJECT DESCTIPTION OR DETAILS This project was established on the bases of humanitarian from past experience in the schools in which we reach as well as being counselors. We were able to find out that, there are lots of students in senior secondary schools who are unable to pay their school fees, just because they have lost their parent(s) who are their main sponsors. Because of this they decide to leave school and live a hopeless life. We also realized that most of theses orphans do not have direct family who are willing to take good care of them. They instead depend on friends for their livelihood.

It is on this background that we started to pay school fees for some students in our respective school out of our meager salaries, especially for those vulnerable cases that we were able to identify. We did that exercise for about two years, and we therefore decided to set up an organization to see into the affairs of such students, not only in our schools in which we teach, but to other schools as well. This organization was therefore named HAFO which was officially set up in 2008 and finally registered in 2009. To provide schooling facilities for less privileged students as well as drop out from school by providing basic skills and medication for the sickly who cannot afford to pay for their medical bills in hospitals and health care centres.

Humanity Association for Orphans – HAFO – The Gambia 10 PROBLEM STATEMENT ANALYSIS Considering the level of our earnings as members, the sustenance of such venture was highly doubtful. We may find it difficult to continue paying school fees for student, especially so when the number of vulnerable students begins to increase. The cost of Senior Secondary School education is not easy task and therefore needed reasonable source of funds.

We also considered the fact that, these vulnerable students are not only in the schools we teach, but could be found in other schools as well. In order to identify these less privilege students in other schools apart from the schools we teach was a difficult task and therefore needed a concerted effort, the hands of three or four people is not enough to cover the targeted areas.

Another very acute problem we are facing is in the provision of medical support to the sickly persons who are in critical ill condition at hospitals and health centres. We also need to provide them with basic medical support as well as other skills that will help others to be self reliance

In order to combat these problems, there is need to set up a formidable organization that composed of dedicated individuals, that are ready to render their services to such people in order to develop our beloved nation as the saying goes “many heads are better than a few”

Humanity Association for Orphans – HAFO – The Gambia 11 GOALS The main goal of this organization is to provide educational facilities to those that cannot afford it, as well as improving their skills in other fields in order to make them self reliance.

Secondly, to provide medical support to the sickly persons who are at critical conditions in hospitals and health centres who cannot afford to pay their medical bills.

We also intend to create awareness on the menace of HIV/AIDS and discouraged early marriages and teenage pregnancies.

To develop the attitude of these less privileged youths that already think that they have no future and to instill in their minds the spirit of hope for their future.

Humanity Association for Orphans – HAFO – The Gambia 12 AIMS  This organization aims at providing educational facilities for the less privileged in our society  We also intend to establish a training centre where students will be trained in different fields in order to be self reliance.  The organization also aims at providing lodging for the homeless children. This will involve providing basic needs like feeding, clothing, medical, and right to socialize  We plead to salvage the deplorable condition of these less privileged students in our society.  To provide sensitization programmes on HIV/AIDS and teenage pregnancies

Humanity Association for Orphans – HAFO – The Gambia 13 OBJECTIVES  To inculcate in the minds of orphans that they have the equal right as much as every member in the society  To make sure that orphans acquire the desired education as any other child in the society  To make it possible for orphans to acquire different skills, that will make then self reliance  To provide the basic needs of youths and children while going through their life that will be significant and positive change in their lives.  To promote social, economic, and cultural development of the orphans in our society  To empower every orphan in a multi-dimensional way in order to access both human and material resources in the state.  To help sustain the sickly persons with adequate medical facilities  To instill in the minds of the youths the HIVAIDS awareness and teenage pregnancies

Humanity Association for Orphans – HAFO – The Gambia 14 PROJECT IMPLEMENTATION STRATEGIES This project will have a carefully focus unit, which will be located in Serrekunda and will be responsible for the general implementation of the project. There will also be sub unit in rural head quarters. These sub units will be headed by the Secretary General and will receive instruction from the central unit, and must also report on monthly basis to the central unit.

In each sub unit, there will be representatives in nearly all Senior Secondary schools who shall be responsible to identify the vulnerable students and forward the list to the sub unit committee for thorough scrutiny. The final list will then be submitted to the central unit. The sub unit team is also obliged to visit each school where we have sponsored students at least once every term. Enquiries will be made through the principals, class teachers, as well as the students themselves. This exercise will be done monthly to students that gain sponsorship from out organization in order to ascertain the vulnerability of theses students, as well as to access their level of performance in school.

If the organization realizes that a student cannot make it up academically, the committee will sit to decide the fate of that student and will decide whether to withdraw that student from school and put him/her in any vocational training to learn skill jobs.

This exercise will be carried out at the end of each academic year when every sponsored student must have sent his/her report card through the sub unit to be presented to the central unit.

The sub unit is also responsible to visit hospitals and health centres to identify acute cases that need emergency medical assistance but not available and report immediately to the head unit. This exercise will be done on a regular basis.

Humanity Association for Orphans – HAFO – The Gambia 15 EXPECTED OUTCOME  A well educated orphan youth population would be developed  Little or not dropout of orphans from schools  Orphans contribution in national development as well contributing in family development  Well sensitized HIV/AIDS youth population in the community  Emergency medical assistance, less death and a healthy nation.

Humanity Association for Orphans – HAFO – The Gambia 16 ACTIVITY TO BE UNDERTAKEN At central unit level, this unit supervises the whole implementation of the project which comprises of the Executive members of the organization. They provide instructions to all the sub units in the form of identification of the vulnerable students, collection of school bills for every sponsored students, payment of bills through the various schools accounts and visiting the various schools, where we have student at least once every term. This team is also responsible to take care of the feeding, clothing and general maintenance of our students in our home centre.

At sub unit level, this committee is bound to visit, all the schools where we have students at least twice in a term, in order to gather much information about the performance of the students. They collect the report cards from all our sponsored students and submit them to the central unit. They must also make sure that the fees of all our sponsored students are paid in full and on time.

On a daily basis the sub unit is expected to visit hospitals and health centres to assess the response of sponsored patients from medical treatment and report to the head unit.

Note: At the end of every academic year, the organization will hold or organize general meeting order wise called Annual General Meeting (AGM) where problems, success and obstacles are discussed, and also planning for the coming year. The AGM is schedule to take place this year in August 2010 and also for subsequent years.

Humanity Association for Orphans – HAFO – The Gambia 17 INDICATORS In the verge of providing support to all orphans, sickly persons in our immediate societies, the project will stand to achieve about 90% of orphans and medical cases attaining the following:  Quality academic education  Skill knowledge indifferent fields  Basic needs like feeding, clothing, medication, etc  Confidence in the minds of all orphans for a brighter future.  A well educated youth population on the effect of HIV/AIDS epidemic

Humanity Association for Orphans – HAFO – The Gambia 18 SUSTAINABILITY OF DEVELOPMENT ACTIVITIES The identification of dedicated representatives in various sub units for the organization:  Students having access to the main office, at any time they are faced with problems  Graduating students are employed in this organization to provide lectures in our training centre  Donor moneys are put in fixed deposit; in a reputable bank in order on incur profit  The payment of fees through the respective schools accounts  The payment of medical bill through the hospitals and medical health care accounts

Humanity Association for Orphans – HAFO – The Gambia 19 MONITORING AND EVALUATION The project management will form a small team of not more that seven members responsible for internal monitoring and evaluation of project implementation. The team shall work with a head that is a monitoring expert, who must be a well trained project manager and report to the Chief Executive Officer (CEO). He/She shall supervise the monitoring activities of the team, and make sure that entire activities of the project are reflected in the report prepared by the monitoring team. After the commencement of the project a comprehensive report must be submitted to the executive team.

The team shall follow the following principles in the monitoring and evaluation exercise of the project activities.

 Mode of payment of school fees  Feeding programs activities  General financial transactions at the banks  General implementation strategies  General sensitization on HIV/AIDS programmes  Evaluation of all sponsored medical cases

Humanity Association for Orphans – HAFO – The Gambia 20 THE ORGANOGRAM - MANAGEMENT STRUCTURE

Chief Executive Officer (CEO)

Assistance Chief Executive Office

Secretary General Project Manager Financial Secretary

Assistance Secretary Public Relation Officer Treasurer General

Social Organising Secretary

Humanity Association for Orphans – HAFO – The Gambia 21