Reynolda Presbyterian Church

Reynolda Church Minutes of Stated Session Meeting

February 20, 2014

Time: 6:30 pm

Elders present, (P), Absent (A):

Teaching Elders:

P Senior Pastor – Alan D. Wright P Associate Pastor – Christopher E. Lawson

Ruling Elders: P Lynn Brewer P Bridgette Blackwell A Dan Anthony P Gloria Bruce P Tom Hull P Keith Avery P Chad Foster P Barrett Johnson P Kelly Barrett A Sean Giese P Bill Rice P Bob Roach

Others Attending: P Mickey Thigpen – Executive Director P Gloria Wommack – Fellowship PAL Coach

Visitors: None

Call to Order The Stated meeting of the Session of Reynolda Church for January 16, 2014, was called to order by Pastor Lawson.

Opening Prayer Pastor Wright shared prayer requests provided by Pastor Hayes. The Session prayed for these and other needs of the Body at Reynolda.

Approval of Agenda The agenda was moved and seconded for approval with the following exceptions: - Addition item between 5 and 6: Moderator’s Report. - Addition under 8: Endorse Chris Lawson to serve on a General Assembly Committee Approved unanimously.

Omnibus Motion Moved and seconded to approve. Passed unanimously.

Clerk’s Report - Next Session Meeting – March 20, 2014

2014 Membership Lunch – March 2 – Elders serving at this luncheon: Bridgette Blackwell, Marion Blackwell, Barrett Johnson, Gloria Bruce at Union Cross; Lynn Brewer, Keith Avery, Brandon Williams, Chris Lawson at Village Campus. - Next Presbytery meetings: April 25-26, Christ Community Church, Montreat, NC - General Assembly will be held June 18-21 in Knoxville, TN. Attending from Reynolda: Chris Lawson, Alan Wright, Jeff Deaton, Bob Roach, Barrett Johnson, Brandon Williams (observer). REs Deaton, Roach, and Johnson were elected unanimously as delegates.

Administrative Commission Report - Gloria Wommack gave a report on the Fellowship ministry of Reynolda. We have a large number of visitors each year as measured by pew cards turned in. We are working on retention of those people. The sense is that if we get these people involved in Reynolda, they would be more likely to stay. Current needs: Lead Ushers and Greeters. There was discussion around whether or not the tear-off welcome card is working. Gloria will monitor and provide feedback to the staff.

- The Session received a written report from Rick Peacock, our Outreach pastor.

Moderator’s Report - Pastor Barrett Johnson opened with prayer. He shared some exciting testimonies from our Union Cross campus. A number of great things are happening in group settings. The Session prayed specifically for more workers to help with setup and takedown. - Pastor Lawson shared some things we need to focus on at Union Cross between now and Easter: 1. Aggressive advertising – We will buy a flyer in Talk of the Town, which goes to 30,000 homes. We will use door hangers to invite people to UC. The radio program locally will mention UC in the context of the program. 2. Recruit 50 new people to move to UC. These should be people who have Reynolda’s DNA and can help infuse it at UC. 3. Starting on March 23, Pastor Wright will preach live at UC once a month. 4. On April 13, we will do one service at one location for all of Reynolda at the UC campus. Entered Executive Session Left Executive Session The Session unanimously endorsed the above four points.

- Moved and seconded to extend an interim call as a Venue Worship Leader to Mark Nicholson. Passed unanimously.

Executive Director Report Mickey Thigpen opened in prayer and discussed the following: - Wednesday night dinner procedures – Leaders of the Wednesday night dinner have requested that the dinner be a standalone entity, not under the church budget. Any excess revenue will be reinvested in the kitchen. Approved by common consent. - General Assembly “Per Member Asking” (PMA) – for the Session’s information.

- Johnston Building

o Inspections – We are still waiting on final reports on the structure and environment. o Cost estimates – We are still waiting on final numbers. There will not be a guaranteed maximum because there are some parts of the repair that can’t be seen until the project is started. o Timetable for execution – Waiting on final numbers. o Contracting options – The Capital Budget Committee will discuss. - Financial report – Executive Director Mickey shared the 2013 end-of-year financials and answered questions.

Senior Pastor’s Report - Tabled.

Executive Committee Report - Pastor Lawson proposed that PAL reports become PAL Coach reports. Approved by common consent. - Pastor Lawson directed attention to the new org chart (page 12 of Session packet) that illustrates the reporting structure of staff and PALs.

- Job description for Assistant Pastor for Pastoral Care (page 11 of Session packet). Approved by common consent.

- Membership of Administrative Commissions for the Village and Union Cross were approved in January. Moved and seconded that the term of those commissions be three years. Approved unanimously. - Safety procedure for Union Cross will be emailed to the Session for a vote. - Pastor Lawson was approved unanimously to serve on the General Assembly Permanent Judicial Committee (PJC). - A policy change was recommended that wedding receptions held in the church Fellowship Hall must conclude by 4:00 pm. Passed unanimously. - Capital Budget Committee – Policy recommendation – tabled. Will be part of an email vote

Read and approved the minutes of this meeting.

Adjourned with Prayer at 10:25 pm.

Respectfully submitted,

Jack Kelly Barrett Clerk of Session