Withernsea Town Council s1

WITHERNSEA TOWN COUNCIL

The draft minutes (until signed) of the Withernsea Town Council meeting held on Monday 17 th July 2017, in the Meridian Centre, 201 Queen Street, Withernsea.

Present: The Mayor Councillor Terry Dagnall (TD). Vice Chairman Councillor P. Wilkinson (PW). Councillors: Brian Cloke (BC), Eric Saxby (ES), Felicity Walmsley (FW), D. Hillman-Barnett (DHB), Keith Hardcastle (KH), Dave Edwards (DE), Lucy Carter (LC) and Stuart Winters (SaW). Town Clerk J. Moxon (JM) and Deputy Clerk KL Dawson (KLD).

Public: 12 Press: 0 Police: 1.

Minute Points raised or agreed Action By Fire and recording procedures addressed. A cheque for £250 was presented to WTC from the Withernsea Lions President Mr Ernie JM Oldfield towards the cost of repairs for the Town War Memorial clock.

Part 1. Public session.

4188. Apologies: To receive and approve any apologies for absence. None

4189. Declarations of Interest: To record declarations of pecuniary / non pecuniary interests by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr LC declared a non pecuniary interest in item 9b as a neighbour. Cllr PW and DE declared a non pecuniary interest in item 9e as members of the group. KLD Cllr TD and KH declared a pecuniary interest in item 9i as members of the CIO. Cllr TD declared a non pecuniary interest in item 10c as friends of an inhabitant.

To note dispensations given to any member of the council in respect of the agenda items below. None.

4190. Public Participation including Police report & Reports by Ward Councillors: To receive the police/ward councillors reports and agree to adjourn the meeting for public participation. AGREED. a. An adult representative of the Smiley 5 Lifestyle team highlighted the aim of the group who purely wish to put a smile on people’s faces rather than raise money. They have and will continue to support local events with litter picking and seek permission to plant some flowers on the Promenade bed, just south of Italian Gardens. b. PC Matt Ainley gave an overview of the police report as circulated. An increase in crime was noted. Withernsea High Schools external cladding has been checked and is fire retardant. CCTV is in good working order and continues to be used. Police will be present for the parade and summer events. c. A gentleman spoke in praise of the parade road closure and raised several points regarding a planning application on the agenda. His objections are to be made to ERYC. d. Apologies tendered by Cllr L Healing. 4191. Minutes: To confirm (or receive) that minutes of the following meeting(s) are a true and correct record of that which took place. a. Confirmation of Town Council minutes 26.6.17. Minutes CONFIRMED with 2 KLD abstentions and signed. b. Receive minutes from: The Christmas Lights and Tourism Committee 11.7.17. RECEIVED. c. Receive minutes from Withfest Committee 27.6.17. Item deferred.

4192. Clerks Report: To receive report / update from the Town Clerk. a. Report circulated. In addition to the report other items addressed: b. Cllr BC will attend the HART AGM on 7.8.17 in Hornsea. BC c. Jane Crossley of ERYC has announced her retirement. A letter of thanks and JM congratulations will be sent from WTC.

4193. Reports by representatives to outside bodies: To receive any reports from WTC members representing the WTC at external meetings, including: a. Big Local – Cllr DHB. The group are in a transition period at present. A report will be made in due course. Noted. b. ERCCG/NHS Workshop re. GP services, 28.6.17 – Cllr DE. Cllr DE unable to attend. Apologies made direct. c. Hidden Holderness 7.7.17. – Cllr DE. Cllr DE did not attend as he couldn’t locate the venue. d. Pier/ERYC meeting 11.7.17 – Cllr BC, TD and PW. Cllr DE and PW declared a non pecuniary interest. Cllr BC gave an overview of the meeting that was attended by J. Crossley and Paul Bell of ERYC, Ward Cllr L. Healing, the Promende Improvement members and the Pier group members. Cllr LH is a supporter of the Pier thought it was felt ERYC representatives were not so, with concerns re. Maintenance and a licence for the MMO. Overall a constructive meeting. The Pier Group are keen to proceed further. e. WSHRP Board meeting 11.7.17 – BC/DHB. A £50 donation has been made to ‘Wolf’ along with funding from the Withernsea Lions/Coastguards. Promenade fountains are to commence in September. Seating is purchased and stored for installation after the fountains are installed. Promenade distance markers are also due to proceed. The Town Council contribution to the “Wolf” project is the boat itself and the moving/re-siting by the outside staff. No further financial contribution is available. f. Meeting with Lifestylers re. Belvedere 12.7.17 – Cllrs PW and DE. Preliminary ideas put forward. The team aim to raise £1000 to fund improvements on Belvedere Play Park. Already they have raised £450 so are well on target. A community picnic is also planned. They will come back with their ideas. g. Asda bus – Cllr PW. Nothing to report as yet. A meeting is still to be arranged for discussions. PW h. Any other meetings attended. Cllr TD, PW and BC attended the “Costa Del Wiv” display by a local artist in Hull and encourage other to view it. A request to bring it to Withernsea has been made.

Councillor’s questions: To answer questions raised under Standing Order No. 8. 4194. Cllr PW enquired about play equipment for Valley Gardens. The Clerk advised there were no plans or money for equipment. The whereabouts of the remaining Commuted sums needs to be looked into.

4195. Items: Items to consider / confirm / agree / adopt by Withernsea Town Council. To receive property officers report and agree actions. Property Officers report received and addressed by Cllr DE. Main items to action are: a. The rusty fence bar on Italian Gardens. Residents to be advised of a date we intend to remove it and ensure their fence is secure. b. One greenhouse window unit to be replaced. Flashing from the greenhouse has been JM removed. c. Information requested for the Southcliff toilets gents door. The Clerk to be advised if a joiner is required or if the outside workers can repair it. d. To consider letters from Mr D. Mitchell*, Mrs Roberts and a letter to Mr McCreadie re. DE allotments. Letter from Mrs Roberts not received. Mr McCreadie has received a letter of apology due to incorrect information received. Mr Mitchell’s letter was circulated, with the points raised addressed by the Deputy Clerk. KLD KLD to respond further in writing. e. To remove Cllr BC as WTC delegate to Withernsea & South Holderness Regeneration Partnership (WSHRP.) It was AGREED to remove Cllr BC as the WTC representative to WSHRP. KLD f. To re-instate Cllr TD as WTC delegate to WSHRP. KLD It was AGREED to re-instate Cllr TD as the WTC WSHRP representative. g. To approve the reproduction of the 1953 Withernsea Official Guide, for Withernsea Pier JM and Promenade Association. Approval was given for the reproduction of the 1953 guide. h. To consider opening the new cemetery – Cllr K. Hardcastle. (i) The additional land was purchased over 17 years ago. There are approximately 300 plots remaining in the current cemetery due to works carried out to the back of the K and L section. These need to be used prior to opening the newest section. (The distance to the watercourse has been measured). (ii) The infrastructure, sectioning, mapping, pathways and burial registers are not in place for JM opening and a long term plan will need looking into and careful planning. The Clerk Finance recommended the matter be passed onto the Finance committee to consider all the implications. AGREED.

(i) To consider The Clerks and Mr Grinney’s report re. Italian Gardens including request to plant by volunteers. The clerk and Mayor have received complaints recently re. the Italian Gardens flower beds. The beds had been left after the initial landscaping to see if they took / got established. Two have not as the soil possibly wasn’t deep enough for anything other than the sea grass as planted. It was suggested that at the back end of the year, surviving plants be removed, the shape and size of the bed be reduced, better soil applied for packing in new plants with a budget as AGREED of £500. A quick fix for this summer would be for the volunteers, if still interested to plant in summer bedding plants but to be made aware that in Autumn works would be commencing on the beds by WTC. AGREED. JM

(j) To consider request from Smiley5 Lifestylers to donate flowers and plant along the promenade. Permission was given for planting to commence.

(k) To consider permission for the Meridian Centre CIO to site a matching notice board to the front elevation. Cllrs TD and KH declared a pecuniary interest and left the room for this item. It was AGREED that a matching notice board could be placed on the front wall of the KH Meridian Centre for CIO advertising purposes.

(l) To elect second Twin Town representative. Item withdrawn. (Agreed at last meeting as FW and BC.)

4196. Development Control: To resolve the following Application(s) / Receive decisions (NOD) made. All planning applications are available and accessed electronically from the ERYC website. a. Application 17/02095/PLF for the erection of two single storey semi detached dwellings at JM land rear of 162A Queen Street, Withernsea for Ryan Homes. REFUSED A request for the application to be put to the ERYC planning committee was AGREED due to concerns raised. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/17/02095/PLF b. Application 17/01827/PLF for the construction of dormers to front and rear at 7 Marine JM Parade Withernsea for Ms Noble was REFUSED. A request for the application to be put to the ERYC planning committee was AGREED due to concerns raised, with 1 against and 1abstention. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/17/01827/PLF c. Application 17/02038/CLE for Use and occupation of the planning unit comprised of 60 chalet buildings across the Kenwood (26 in number) and Colley (34 in number) chalet park for permanent residential purposes as individual, sole or principal homes, with each unit JM effectively comprising a dwelling house within Class C3 of Schedule 1 to the Town and Country Planning (Use Classes) Order 1987; such that the planning unit is characterised as a housing estate At Kenwood and Colleys Chalet Park, Withernsea Road, Hollym for Tingdene parks Ltd. WTC will make no comment as these do not fall in our parish. AGREED. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/17/02038/CLE d. Application 17/01763/VAR for Variation of Condition 3 (16/02870/PLF) Change of use with alterations from bank (A2 Class 2) to two shops with new access to shop unit 2 (A1 Class 1) and alterations and new stairs to rear to form two flats (C3) (Approved Plans) at JM HSBC, 145 Queen Street, Withernsea for Mr Yousif was APPROVED with 1 against. The ERYC litter bin currently outside the patio door will need removing. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/17/01763/VAR e. NOD. Erection of single storey extension to rear at 45 Seacroft Road, Withernsea for Miss Jeannine Mourby. Granted. Noted. f. NOD. Change of use from office to single dwelling including erection of two storey extensions to side and rear at 44 Hull Road, Withernsea for Mr and Mrs Annis. Granted. Noted. 4197. Financial Matters. a. To approve payment schedule for June 2017 £18077.64. Unanimously APPROVED and signed. b. To approve bank reconciliation to 4.7.17. Unanimously APPROVED and signed.

4198. Councillor’s reports. a. Road marking for Carrs Meadow / Hull Road mini roundabout, the Community Hospital, the schools and Seaside Roads junction to the Promenade to be added into the list at ERYC. b. The Wartime Experience Day was reported as a marvellous and well attended and organised event. c. A road marshalls parade briefing meeting is being held in the Meridian Centre on Thursday 20th July at 7pm. d. Cllrs BC and TD have attended the Awards ceremony at the High School.

Meeting closed at 8.45pm.