Academic Council Meeting Minutes s1

ACADEMIC COUNCIL MEETING MINUTES August 18, 2009 @ 9:00 a.m. – 11:30 a.m. @ A-111

Present:  Carole Anderson, Fashion & Art Trades  Cynthia Morley-Mower, Dean of Academic  Paulette Bailey, Business, CAOT/CIS Affairs  Steve Kasmar, Culinary Arts  Dorothy Smith, Associate Dean,  Marilyn Maine, Cosmetology Matric./Learning Skills  Margaret Murphy, Mathematics  Jamille McClendon (for Eric Chavez),  Rodrigo Palacios, Language Arts/Humanities Electronics  Joseph Ratcliff, Physical Education  Leticia Barajas, Dean of Academic Affairs  Shirley Chen (for Alicia Rodriquez-Estrada),  Kathleen Burke-Kelly, Interim VP of Academic Social and Behavioral Sciences & Child Affairs – (starting August 24). Development  Vincent Jackson, Acting VP of Academic  Rita Weingourt, Nursing & Allied Health Affairs, Chair  Xenia Wright, Sciences

Absent:  Tom Dawkins, Counseling  Ayesha Randall, Learning Skills  Bill Elarton, Construction/Design &  Rudy Serrato, Automotive Technology Manufacturing  Dimitri Lagos, Athletics  Leslie Kite, Library

I. Meeting called to order at 9:05 a.m.

II. Overview of Agenda and the Interim Vice President of Academic Affairs, Dr. Kathleen Burke-Kelly was introduced to the committee.

 Brief recap of the College Council Retreat was given. The theme during the Accreditation Probationary Period is, “Keep Moving Forward”.  Correction was made by Dr. Burke-Kelly that the actual Accreditation visit would probably occur in April 2010.  Faculty and Dept. Chair Evaluations have been grossly neglected. Deans will work with Chairs.  It was stated from the floor that Administration needs to deliver the importance of having non- classroom schedules posted so students are aware of schedules.  Dean Morley-Mower is working on the Evening Duty Administrative Schedule for the Fall Semester. She will always ensure that the evening schedule is put on the campus website. She always stated that it would be great that the evening duty administrator be given an I-phone where if any personnel on campus needed to get a hold of an administrator, they would call one number. Dean Barajas secured an I-phone with Admin. Services for the evening administrators.  Acting VP Jackson distributed a document on the criteria that should be listed on course syllabi. Each syllabus should be submitted to the appropriate Department Chair and given to students no later than the first meeting of the second week of the semester.

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Academic Council minutes 8/18/09

 Correction to #9 of the agenda: Copies of each course syllabi need to be brought to the Department Chair by the end of the second week, not Academic Affairs.  Subs are not be used only under an emergency situation such as a leave or if the faculty is sick for a considerable period of time. Given the budget constraints for this fiscal year, the college cannot afford that luxury anymore. Department Chair is to check with their Dean if order for a sub to work.  Blue absence forms need to be completed by each faculty member who is not working on a specific day. Blue forms are to be sent to the respective Dean, they are reviewed and approved, and then they are to be forwarded to Estrelle Serrano who will check it off, and then send the forms to Payroll.  The “work block” schedule forms are to be completed by the Department Chairs and submitted to the respective Dean of Academic Affairs.  Carol Anderson brought up the importance of Department Chairs to abide by the seniority list regarding the offering of assignments and bumping rights. If there are questions, please see your Dean.

III. Open Discussion from the Floor

 Departments were asked to encourage their faculty to bring a gift to be raffled at the Convocation.  Swing Space meeting will be rescheduled with Mary Gallagher  Workload Adjustments & Revised Funded Based FTES for 2009/10. The LACCD was reduced from 105, 456.36 to 101,583.44 funded FTES to match the $17,086,320 loss of state general apportionment. This translates for Trade an additional reduction of FTES revenue in the amount of $2,237,087. This is on top of the initial cut of approximately $2 million. The college administration will be addressing this issue which will include further cuts for the Fall as well as for the Spring 2010 course offerings.  State Chancellor’s memo (August 4) was also handed out stating that based on these severe cuts, colleges need to reduce their course sections, to the greatest extent possible, and FTES generated concentration should be achieved in areas such as basic skills, workforce training (CTE), and transfer.  2009 LATTC Accreditation Response Digest highlighting the Accreditation Committee’s Recommendations was handed out. Chairs were encouraged to share this information with their faculty so that everyone understands the position that we are in.

IV. Part 2: Program Review Documents  Integrated Program Review Planning & Budget Process Flowchart were reviewed.  The 11 principles guide sheet regarding the Integrated Program Review Planning, and Budget Process Flowchart was handed out.  Program Review Timeline Matrix was reviewed. The importance of the matrix schedule is that if we get behind on certain areas, we will need to pick up the pace.  Chairs were encouraged to spend some time going over these program review documents with their faculty because of the direction correlation with our Accreditation position.

V. Next meeting will be Thursday, September 3 @ 1:30 p.m. in A-111.