Business Process Procedures s2

EHP7 for SAP ERP 6.0 February 2014 English

Period End Closing Activities (224) Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany SAP Best Practices Period End Closing Activities (224): BPD

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Contents

Period End Closing Activities...... 5 1 Purpose...... 5 2 Structure Period End Closing Process...... 5 3 Business Process Documentation for Period End Closing...... 6 4 Period End Closing Activities...... 7

Period End Closing Activities

1 Purpose This building block provides a means to access, and the sequence of, the period end closing steps related to SAP Best Practices. The SAP Best Practices for Baseline package covers many different scope items with a variable implementation approach. You can select certain scope items and implement different solution scopes. Therefore the period end closing process cannot be fixed to specific scope items, since it is not clear what scope items are available. The solution for SAP Best Practices provides a flexible method for period end closing on a daily, monthly, and yearly basis. You can select the required steps depending on the solution scope selected. This scope item documentation provides a method to assist in choosing the relevant steps for your scope items. Specific period end closing steps are not described here.

2 Structure Period End Closing Process Period end closing steps are closely related to scope items and applications. The steps are mainly performed in the external financial accounting (FI) and controlling (CO) areas, but some steps take place in other areas, for example, sales and distribution (SD), materials management (MM), and production (PP). Steps must be performed in a certain sequence, so it is not usually possible to complete all the steps in one area before starting the steps related to another area. The SAP Best Practices for Baseline Package structures the period end closing in two sections: Section 1: The period end closing process steps are described in detail in specific Business Process documents. These are application-oriented, and contain all the relevant closing steps for each specific process. For example, the Business Process Documentation Period End Closing Financial Accounting describes all the necessary steps that must be performed in the FI area. These steps are described in a certain sequence determined by the application. Prerequisite steps in other applications are not included. Section 2: The Business Process Documentation does not cover the correct sequence of all period end closing steps in one solution. Therefore, an additional description is provided which contains all the steps in a certain sequence. This sequence is determined by prerequisite steps that must be completed before proceeding to the next step. This additional description is delivered as a list that contains all the steps, a sequence number, and a reference to the relevant Business Process Documentation, where the method used to perform each step is described. If any step is to be performed, follow the corresponding description in the Business Process Documentation. With this procedure, you can adapt the period end closing steps to the chosen solution scope. If any steps relate to Business Process Documentation outside the implemented scope, the step is irrelevant and the next period end closing step can be performed.

Users executing period end closing should know the solution scope. Period end closing is closely related to the business content and cannot be automatically executed without business knowledge.

3 Business Process Documentation for Period End Closing The Business Process Documentation for period end closing is provided within the Baseline implementation. It is related to certain applications and delivered separately. Following you can find an overview of Business Process documents that contain period end closing steps.

Business Process Number Relevant Industry Implementation Documentation Title (Scope item Recommendation ID) Period End Closing in 159 All Mandatory Financial Accounting Asset Accounting 162 All Mandatory Overhead Cost 184 All Mandatory Controlling – Actual Sales: Period End 203 All Mandatory Closing Operations Internal Order Actual 767 Manufacturing /trade Mandatory Period End Closing 189 Service Mandatory Service Orders Period End Closing 207 Service Mandatory Projects Cost of Sales 161 All Optional Accounting Activate Document 165 All Optional Splitting Foreign Trade Export 118 Manufacturing/Trade Optional Processing Standard Cost 178 Manufacturing/Trade Optional Calculation Period End Closing 181 Manufacturing/Trade Optional “General Plant” Inventory Valuation for 182 Manufacturing/Trade Optional Year End Closing

4 Period End Closing Activities Refer to the 224_Integrated_PeriodEnd_Closing_Activities_EN_DE.xls:

224_Integrated_Peri odEnd_Closing_Activities_EN_DE.xls Number The number contains the sequence of the steps. All steps should be executed in the sequence as provided by the number.

Process Category All steps in one sequence that belong to an application are structured into period end closing process categories. You can use the categories as additional information to find certain process steps or to decide to include new steps.

Description The description contains the process step. The same process step must be selected in the referenced Business Process Documentation.

Transaction The transactions assigned to the process steps are listed.

Application The application areas are assigned.  FI = External Financial Accounting  CO = Controlling  MM = Material Management (purchasing)  SD = Sales and Distribution  PP = Production  FI-AA = Asset Management

Industry The step is assigned to the industry that is selected with the Baseline package installation. In some cases the process steps are industry independent and must be executed for all industries.  All: step is relevant for manufacturing/trade and service  Service: step is only relevant for the service industry  Manuf: step is only relevant for manufacturing/trade

Reference Business Process Documentation Here you can find the Business Process Documentation, which contains the detailed description of the period end closing step. The Business Process Documentation contains a process step

with the same text as the description of the period end closing check list. This step should be executed in period end closing.

Building Block ID This is the technical ID number of the Business Process Documentation.

Day/Month/Year All period end closing steps are assigned to the period for which they are to be performed. Closing steps can be done on daily basis, but also on monthly and yearly basis. The year-end closing requires first the monthly closing of period 12 (December), so the year end closing also includes all steps of the monthly closing.

SAP Menu Here you can find the path of the transaction in the SAP ECC Menu.

NWBC Menu Here you can find the path of the transaction in the NWBC Menu.

NWBC Business Role Here you can find the relevant NWBC Business Role.