General Order No. 41.3

LAFOURCHE PARISH SHERIFF’S OFFICE GENERAL ORDER SHERIFF CRAIG WEBRE NUMBER 41.3

Chapter 41 Effective Date PATROL 06/05/2000 Subchapter 41.3 Amended Date EQUIPMENT 01/05/2010 Standards 1-8 BY ORDER OF 41.3.1 Patrol Vehicles, Lights and Sirens 41.3.2 Equipment Specification and Replenishment 41.3.3 Occupant Safety Restraints CRAIG WEBRE, SHERIFF 41.3.4 Authorized Personal Equipment 41.3.5 Protective Vests 41.3.6 Protective Vests/Preplanned, High Risk Situations 41.3.7 Mobile Data Access 41.3.8 In-Car Audio/Video

41.3.1 PATROL VEHICLES, LIGHTS AND SIRENS

All fleet vehicles used in patrol services, whether conspicuously marked or unmarked, shall be equipped with operational emergency lights and a siren. Emergency lighting reflects the latest thinking in visibility. Fleet vehicles have an array of emergency lighting components and a dual speaker system. These products are designed to maximize passive and active warning in both moving and stationary traffic. The light emitting diode (LED) lights allow for high intensity with low power consumption. Management of power draw in a patrol vehicle is important as we add power-hungry peripherals such as computers, video cameras, speed measurement equipment, and mobile radios. The LED technology represents a trend in public safety that improves long and short-range patrol vehicle visibility. Configuration of emergency lighting shall be accomplished by the fleet manager through an intuitive control head programming process. The operator of the fleet vehicle shall have control over the lighting; siren and public address (PA) systems through the ergonomic control head.

A. Fully marked patrol fleet vehicles shall be equipped with a light bar consisting of:

1. Light emitting diode (LED) or flashing, rotating lights;

2. Red and blue emergency lights; and

3. Alley and takedown lights.

a. Sometimes the light bar may be equipped with yellow safety lights.

B. In addition to flashing headlights, at a minimum, additional lights may be approved by the Fleet Operations Manager with the approval of the Sheriff or assigned designee. Any additional equipment shall comply with the Lafourche Parish Sheriff's Office requirements. Purchase and maintenance of any additional equipment shall be at the deputy’s expense.

C. Semi-marked fleet vehicles shall consist of blue front and rear deck lights and flashing headlights.

D. All Lafourche Parish Sheriff's Office fleet vehicles shall be equipped with sirens and public address (P.A.) systems.

41.3.2 EQUIPMENT SPECIFICATION AND REPLENISHMENT

Each patrol fleet vehicle shall be equipped with an emergency equipment box which shall be maintained in the trunk of the patrol fleet vehicle at all times. Equipment too large to fit into equipment boxes shall be stored in the truck in a neat and organized manner. It shall be the responsibility of the deputy to replenish supplies and equipment as necessary by submitting a Work Order/Repair Requisition, Vehicle

41-61 Subchapter 41.3 EQUIPMENT GENERAL ORDER NO. 41.3

and Equipment Checklist to the Fleet Operations Manager or assigned designee, to ensure emergency equipment is stocked at all times.

A. Emergency equipment shall consist of the following:

1. First aid kit;

2. Sterile Mask;

3. Blankets;

4. Gloves;

5. Flares;

6. Cones;

7. Lock job or slim bow;

8. Tape measure;

9. Traffic vest;

10. Fire Extinguishers;

11. Jumper cables;

12. Antibacterial wipes;

13. Rescue Disc; and

14. Emergency equipment checklist.

B. The Fleet Operations Manager shall be authorized to inspect the emergency equipment box at any time the fleet vehicle is maintained, directing any deficiencies to the attention of the appropriate Division Commander.

C. All supervisors, from time to time, shall also inspect equipment boxes.

41.3.3 OCCUPANT SAFETY RESTRAINTS

All Lafourche Parish Sheriff's Office employees, whether operating or riding in a Lafourche Parish Sheriff's Office fleet vehicle, shall use the appropriate occupant-safety restraint devices at all times while the fleet vehicle is in motion.

A. Employees shall see that any passenger is properly restrained before commencing motion, except in emergencies.

B. Appropriate child-safety restraint devices shall be used for the transportation of children, consistent with Louisiana State Statue 32:295.A.

A. Every resident of this state who transports a child or children under the age of thirteen years in a motor vehicle which is equipped with safety belts shall have the child properly secured as follows:

(1) A child younger than six years of age or weighing sixty pounds or less shall be restrained in a child restraint system as provided for in this Subsection that complies with standards of the United States Department of Transportation and is secured in the vehicle in accordance with the instructions of the manufacturer of the child restraint system and the

passenger seating position is equipped with a safety belt system that allows sufficient space for installation. The child restraint system required for a child younger than six years of age or weighing sixty pounds or less is, in descending order of protectiveness, as follows:

(a) A child who is younger than one year of age or weighs less than twenty pounds shall be restrained in a rear-facing child safety seat. (b) A child who is at least one year of age but younger than four years of age or who weighs at least twenty pounds but less than forty pounds shall be restrained in a forward-facing child safety seat. (c) A child who is at least four years of age but younger than six years of age or1 who weighs at least forty pounds but not more than sixty pounds shall be restrained in a child booster seat. The requirements of this Subparagraph shall not apply in any seating position where there is only a lap belt available and the child weighs more than forty pounds.

(2) A child who is at least six years of age or weighs more than sixty pounds shall be restrained with the motor vehicle's safety belt adjusted and fastened around the child's body or in an appropriately fitting child booster seat in accordance with the instructions of the manufacturer of the safety belt or child booster seat. (3) A child who because of age or weight can be placed in more than one category shall be placed in the more protective category.

C. Louisiana R.S. 32:295, 32:295.1, and this General Order shall be applicable for on-duty and off-duty use of Lafourche Parish Sheriff's Office fleet vehicles and for employee’s privately owned vehicles as well.

41.3.4 AUTHORIZED PERSONAL EQUIPMENT

A. A deputy’s apparel shall be consistent with the uniform dress code policy (Appendix E). Whenever a deputy is in a Lafourche Parish Sheriff's Office fleet vehicle, at a minimum, they shall have the following apparel:

1. Badge;

2. Commission identification;

3. Approved handgun;

4. Radio per assignment;

5. Flashlight, and

6. Handcuffs.

B. On-duty dress code shall be consistent with the dress code of the assignment of their Division or Section.

C. Off-duty deputies operating, or riding in, a Lafourche Parish Sheriff's Office fleet vehicle shall be appropriately attired.

1. Under no circumstances shall a deputy operate or ride in a Lafourche Parish Sheriff's Office fleet vehicle:

a. Wearing a muscle shirt;

b. Without wearing a shirt;

c. Without wearing shoes; and

(1) Shoes shall properly match the deputy’s attire;

(a) No sandals; or (b) Flip-flops shall be worn.

d. Female deputies shall not expose under garments.

D. Deputies shall exercise good judgment and common sense. Any personal equipment that an employee is authorized to use and carry shall be equipment that is approved for employees consistent with their assignment and shall not interfere with their required Lafourche Parish Sheriff's Office furnished equipment.

E. Equipment that constitutes a weapon shall not be carried without prior approval and authorization. No equipment shall be attached to, or installed in, a Lafourche Parish Sheriff's Office fleet vehicle as part of the vehicle, without approval from the Fleet Operations Manager, Department Head, or Division Commander (e.g., CD player).

41.3.5 PROTECTIVE VESTS

Upon written request, the Lafourche Parish Sheriff's Office shall make a protective vest available at no cost to any P.O.S.T. certified sworn deputy. Newly hired employees shall be afforded the opportunity to have a vest provided to them or to purchase one prior to being assigned to a P.O.S.T. certified sworn position. Any deputy who makes such a request shall wear the vest at all times when on-duty, including court appearances and off-duty details.

A. Lafourche Parish Sheriff’s Office issued vests shall be worn at all times when on-duty and/or operating a Lafourche Parish Sheriff’s Office fleet vehicle. Any deputy who chooses not to wear the vest shall be suspended for one day, and the cost of the vest shall be deducted from their payroll check in ten installments, or the deputy may pay the Lafourche Parish Sheriff’s Office in full.

B. Deputies may purchase a personal vest on their own or may purchase a personal vest through payroll deduction. The vest shall become the employee’s personal property when the request is/has been granted to purchase such through payroll deductions. Payroll deductions shall be made in ten installments, which are not to exceed ten pay periods.

1. Deputies shall be encouraged to wear the vest at all times, or to have the vest at their disposal while operating a Lafourche Parish Sheriff’s Office fleet vehicle.

2. In the event an employee is separated from employment, the Lafourche Parish Sheriff’s Office has the right to recover the outstanding balance for the cost of the vest.

C. Deputies shall be authorized to purchase a second vest with sufficient justification or cause. Only one vest shall be purchased at a time. All requests to purchase an additional vest, whether purchased outright or through payroll deduction, shall be approved by the Division Commander, Department Head, and Sheriff. Reserve deputies shall follow the same guidelines.

D. Employee-owned vests shall be worn at the discretion of the employee.

41.3.6 PROTECTIVE VESTS/PREPLANNED, HIGH-RISK SITUATIONS

Personnel engaged in preplanned high-risk situations shall wear protective vests. Protective vests shall be worn on high-risk search warrants, drug raids, and roundups.

A. The Incident Commander in charge shall ensure that all participants are wearing protective vests. Any deputy who does not have a protective vest shall have a vest issued to them, if one is available. If there are no vests available, the deputy shall not be permitted to participate.

B. The Lafourche Parish Sheriff's Office has a mandatory wear policy. Any employee that is provided a vest that has been paid for by an outside entity shall be subject to the mandatory wear policy.

C. Deputies are responsible to assure that their vests are in good condition and shall correct any deficiencies.

41.3.7 MOBILE DATA ACCESS

The purpose of this policy is to establish guidelines regarding mobile data terminals (MDT). The availability and use of MDT’s within the work environment provide many opportunities for enhancement of productivity and effectiveness. The Lafourche Parish Sheriff’s Office utilizes the TACNET System. This technology also entails the opportunity for rapid transfer and broad distribution of sensitive information. These procedures shall increase the deputy’s ability to provide better safety and service to the public through the integration of in vehicle devices and electronics integrated into a single state of the art command and control center. By integrating the control of all of our existing emergency equipment into one multi-function display lowers the deputy’s cockpit workload and provides a safer work environment inside the patrol fleet vehicle. This policy shall provide guidelines for the access, use and security of the Lafourche Parish Sheriff’s Office Mobile Data Terminal (MDT) System.

A. This section gives a general overview of the TACNET System, including the installation factors, main system features and additional capabilities that come together to influence and support the performance of the TACNET System. A copy of the TACNET User Manual shall be provided to each fleet vehicle equipped with the TACNET System as a user guide.

1. While sitting in the driver’s seat, looking under the hood or in the trunk, the following TACNET compartments are visible.

a. Passenger Compartment

(1) Control Pod; (2) Center Display Assembly (CDA); (3) Keyboard; (4) Head-Up Display (HUD); (5) Combiner Assembly, and (6) Directional Array Microphone.

b. Engine Compartment

(1) Battery Isolator equipment

c. Trunk Area

(1) Rear Battery Box Assembly; (2) Voice Activated Controlled Module (VACM); (3) AM/FM Rear Control Unit (RCU); (4) Battery, and (5) Trunk Tray and System Electronics which include:

(a) Application Processor (AP); (b) Serial Interface Module (SIM); (c) Vehicle Electrical Center (VEC) and (d) Master Control Box (MCB).

2. One unique function of the TACNET System design is the Power Management System. The Power Management System is designed to:

a. Prevent the main vehicle battery from draining to the point where the vehicle cannot start;

b. Make critical functions such as the radio, sirens and lights available as soon as the user turns the ignition key (there’s a five second maximum delay);

c. Make all functions available as soon as possible thereafter;

d. Isolate the TACNET System from issues caused by low voltage during engine start up, and

e. Eliminate the system start up time when the vehicle has been idle for only a short period of time.

3. Although hidden from the user, a key element in determining the level of integration and performance of the TACNET System is the TACNET Configuration Utility (TCU). The TCU is a separate program that is run by the Information Technology Section. This program is responsible for gathering all of the electrical device information for the fleet vehicle, the specific preferences of this agency, and combining them into a configuration file. The Information Technology Section then downloads this file into the fleet vehicles TACNET System, thus configuring the behavior of the system for that fleet vehicle and its equipment.

4. The TACNET System allows the user to interact with the on-board computer systems in four ways:

a. The Center Display Assembly (CDA)

(1) The CDA is a high-resolution, touch screen computer display, which is centrally located in the instrument panel. By a simple touch of the screen, the user can access all the systems controlled by the TACNET System.

b. The Control Pod

(1) The Control Pod is an ergonomically design and military-type hand controller which is conveniently located on the right side of the drivers seat. It is a redundant control, providing the user with access to mission-critical functions.

c. The Voice Activated Control Module (VACM)

(1) The VACM is a high-tec processor that can control certain TACNET System functions by translating the user’s voice command. These verbal commands are received via the Directional Array Microphone mounted near the rear view mirror.

d. The Head-Up Display (HUD)

(1) The HUD provides the driver with information on a combiner mounted to the windshield. A combiner which looks similar to a rear view mirror, combines the projected image and the image outside of the fleet vehicle into one image.

5. The TACNET System has the potential to expand its integration to include a variety of additional programs and devices which may or may not be proprietary to this agency. Through a coordinated programming effort, the flexible architecture of the TACNET System may be used to interface with software-control elements, such as

dispatch communications, email messaging, vehicle registration searches, and emergency options.

B. Before using the TACNET System, the user shall receive training from an authorized instructor through the Lafourche Parish Sheriff’s Office Training Facility and successfully complete a practical exam. This one-time training shall consist of a minimum of four hours and scheduled during a transition course upon completion of a P.O.S.T. Training Academy. New hires with no TACNET System experience shall attend the first available session. It shall be the responsibility of each user to read the TACNET User Manual in its entirety. The Information Technology Section shall maintain the integrity of the system by software updates as additional updates are provided by TACNET. The user shall be familiar with all of the TACNET System features and knowledge of the operation of the system. The proper use of the TACNET System includes but not limited to the following guidelines:

1. Fleet vehicle operators shall not utilize the keyboard while the vehicle is in motion.

2. Do not position the CDA in a location that may obstruct the driver’s view of the road, airbag deployment, instruments or the controls necessary to operate the vehicle.

3. The CDA should be adjusted so the screen can be viewed by just a quick glance.

4. Glance at the CDA touch-screen only when it is necessary and safe.

5. Information viewed on the CDA confidential in nature shall be for law enforcement investigative and pubic safety purposes only. When non-law enforcement personnel are within the vicinity the Black Out feature may be utilized or in a situation where the emergency exterior lights are required, the user shall switch to another screen.

a. To use the Black Out feature, press the Lights Out button on the Control Pod. The lights Out function shuts off the interior lighting including the CDA, Control Pod, HUD, keyboard and the exterior emergency lights.

b. To restore the information on the CDA press the Lights Out button and hold for three seconds.

6. Use of the voice activation and the HUD may be safer because the combiner screen is on the windshield, slightly out of the operator’s line of vision. If prolonged viewing of the CDA is necessary, safely pull off the road and stop in a safe location in order to continue viewing the CDA.

7. Operator interaction with the CDA touch-screen shall be minimized while the vehicle is in motion. If it is necessary for the operator to use the CDA, the driver shall pull off the road, park the vehicle in a safe location, and access the CDA. A front passenger may input various commands or information, such as email by using the keyboard.

8. Set the various volume levels of the system and the devices at levels that allow the user to hear outside traffic and emergency services.

9. The voice activation function is designed for operation for an individual who can reach the voice action button on the Control Pod.

10. The TACNET Systems various databases are the bases for voice commands, state and parish registries, HUD screen selection commands, CDA screen selection commands, and phonetic grammar usage information. To fully view this information (along with acronym lists), the user shall read the entire TACNET User Manual. The operator shall use personal judgment or the TACNET voice activation help function, as a situation warrants determining how to resolve various issues.

11. Damage may occur if any of the TACNET System components are disassembled or modified.

12. Do not allow the TACNET System to be modified or disassembled in any way. If an issue occurs, stop the use of the TACNET System and contact your immediate supervisor for notification to the Information Technology Section by completing a Trouble Ticket. Shift Supervisors shall follow-up with the Information Technology Section to obtain a status on the operation ability of the TACNET System.

C. For any software functional or maintenance issues, a Trouble Ticket shall be completed with the Information Technology Section. For any hardware functional or maintenance issues a Motor Pool Work Order and Vehicle Checklist List shall be completed with the Fleet Operations Section. Only authorized personnel that are trained to perform service and maintenance on TACNET Systems shall conduct the necessary maintenance to restore the TACNET Systems to its original working condition. Information Technology and/or Fleet Operations Section personnel shall instruct the user when and where the fleet vehicle is to be serviced. Additional manpower may be required to assist Information Technology Section personnel in the disassembly of hardware in the event that it is impeding the software from properly functioning which shall be provided by the Fleet Operations Section. The deputy shall be responsible for removing the contents of the trunk compartment so that authorized personnel are able to easily gain access to the tray in the open position. It shall also be the responsibility of the deputy to deliver the fleet vehicle to the designated location within seventy-two hours of notification. Failure to deliver the fleet vehicle within this time frame may result in disciplinary action. Any service or maintenance that is performed on the TACNET System by unauthorized personnel shall result in disciplinary action and/or restitution may be warranted. When maintaining the TACNET System keep in mind the following:

1. When called upon to render assistance that requires use of the front fleet vehicle battery you shall go to the rear battery box assembly located in the truck and turn off the system breaker or knob, this item is red in color and located in front of the rear battery box assembly towards the vehicle compartment. Illustration of this procedure can be found in the TACNET System Overview Training Handout.

2. As with any piece of electrical equipment, exercise care around TACNET components.

3. Never spill liquids on any TACNET components.

4. Do not use abrasive cleaners. Clean the CDA screen with a soft, lint-free cloth (or a lens tissue) dampened with 70% isopropyl alcohol (rubbing alcohol). Any other cleaning fluids may damage the screen and shall not be used. Do not power up the TACNET System for a minimum of ten minutes after cleaning. This allows time for the cleaning fluid to evaporate, thus preventing a possible short circuit.

5. No sharp objects shall be used to activate touch-screen capabilities. The touch- screen function is activated by pressure. Only the use of an instrument designed for this purpose or the physical application shall be permitted.

6. Magnetic objects shall not be placed close to the CDA or trunk tray components (e.g. emergency dash lights, magnetic clips, etc.).

7. The HUD projectors glass service may be cleaned (gently) using a standard window cleaning product and a soft linty-free cloth. The HUD Combiner is made of plastic material similar to the lenses in eye glasses. Avoid contact with the surface of the combiner, which should rarely need to be cleaned and can be scratched unless properly cared for. If contaminated with fingerprints, it is best to very gently wipe with a dry cotton swab in one direction only, using only enough pressure to improve the appearance. It is not necessary to remove all traces of fingerprint oil. If dust or particles are present on the either the projector or combiner surfaces, use an empty squirt bottle to blow the debris off. Only the exterior services of the HUD can be

cleaned with facial tissue or cotton swabs moistened (but not dripping wet) with isopropyl 70% alcohol or window cleaner.

8. The trunk tray components are of an automotive standard. Connections shall be checked by the Fleet Operations Sections during regular maintenance of the fleet vehicle.

9. Due to unforeseen circumstances that the tray components in the trunk compartment were to experience excess moisture the TACNET System shall be immediately shut down. The deputy shall completely dry all components before start up.

10. Due to potential affects of cellular transmissions from the modem, an MDT shall not be operated in the following areas:

a. Within 500 feet of areas where blasting is in progress;

b. Areas where explosive atmosphere exists (e.g. bomb threat); or

c. Near medical or life support equipment.

(1) If within 500 feet of such an area, all open applications shall be closed and the TACNET System shall be shut down.

D. Working with the TACNET System on a daily basis from start up to controlling the various functions and settings, to shut down, is the user’s main reference point for managing the vehicles integrated systems. There are three main methods for controlling the TACNET System: CDA, Control Pod and Voice Activation. Depending on a situation, or the user’s preferences, multiple methods may be used to initiate certain functions or responses in the TACNET System as defined in the TACNET Users Manual. The system requires that not all three methods function simultaneously to adequately utilize the TACNET System (e.g. if the Control Pod is malfunctioning the CDA may be utilized).

1. The TACNET System incorporates a standard Windows operating system, which requires several minutes to boot-up, however the Control Pod is operational within a few seconds of start-up. Boot-up occurs when the ignition key is turned to the ON position.

2. Deputy’s shall assure the emergency components are properly working prior to initiating a tour of duty.

3. The Patrol Screen shall serve as the basis for operation. The following information and functions are made readily assessable:

a. Control Pod status and configuration access – Displays the current soft pod switch configuration and provides a gateway to the pod information screen, which allows the user to switch the pod configuration.

b. AM/FM Radio – Switches screen to the AM/FM Radio screen allowing the user to change the AM/FM radio settings.

c. Home – Automatically switches to a pre-set two-way radio, group and channel.

d. Listen – Turns the vehicle AM/FM radio on or off.

e. Alert 1 – Initiates rotators or front emergency lights of the light bar.

f. Alert 2 – Initiates rotators or front and rear emergency lights of the light bar along with the wig-wags.

g. Alert 3 – Initiates the rotators and rear flash or front and rear emergency and the center out directional lights, wig-wags and audible siren.

h. Alert Off – Turns off all alert modes.

i. PA – Switches on/off the public address speaker. When activated, allows the user to talk through the externally mounted speakers (usually the siren speaker).

j. Volume – Provides a volume adjustment for the selected two-way radio. The Control Pod provides an overall system volume level adjustment.

4. The MDC Screen provides access to desktop applications. Desktop applications are assessable by touch screen and keyboard application. The following information and functions are made readily accessible:

a. My Documents – Personal folder to store documents.

b. My Computer – Resource access.

c. Internet Explorer – Browser to surf the internet.

d. Blue Force – Automatic Vehicle Locator (AVL) that provides real time Global Positioning System (GPS) information to our geospatial application.

e. Lafourche Parish Sheriff’s Office Website – All purpose information site for employees as well as the public.

f. Microsoft Streets and Trips – Customizable trip planning software.

g. Report Beam – Reporting and Crash diagram.

h. Thinkstream – Integrates workflow, delivers complete criminal profiles, supports data analysis and enables distributed searches in networks that not only integrate local agencies, but coherently in compass whole status including local, state and federal data sources.

i. Total Roam – Mobile data solution that combines the benefits of multiple networks roaming with a robust Vertical Private Network (VPN).

5. The Radar Screen is designed to be the main point of access for all the TACNET System radar functions which are available to the user. This application may be controlled by both the CDA and Control Pod. The HUD may be used to display the radar information on the HUD Combiner. The following information and functions are made readily available:

a. Display Window – Window which displays the speed of the target vehicle, the fastest vehicle, and the patrol vehicle.

b. Transmit/Hold Radar – Controls the transmit/hold function oaf the radar.

c. Target Fastest Vehicle – Enables the radar system to target the fastest moving vehicle when more than one vehicle is traveling within the radar unit range.

d. Slower Function – Allows the user to tell the radar system the fleet vehicle is traveling slower then all targets in the radar beam. The function is available only when the fleet vehicle is traveling in the same lane as the target vehicle.

e. Lock/Release – A toggle button that locks or releases the speed of the target vehicle.

f. Self Test On/Off – A function of the radar unit which provides a means of running a self-test of the radar unit displays.

g. Listen On/Off – Enables the user to listen to the audible, doppler tones generated by the radar system.

h. Squelch On/Off – An on/off switch used to turn on the radar unit squelch function.

i. Volume Up/Down – Control the volume of the audible tone emitted through the vehicle speaker. The tone is an audible indication of target speed and may assist in identifying interference or multiple targets.

j. Range Up/Down – Controls the strength of the signal output, thus increasing or decreasing the range.

k. Show on HUD – Enables the system to display the radar information, through the HUD, onto the combiner screen located on the windshield.

l. Set Mode – Allows the user to tell the radar system the status if the fleet vehicle with respect to the target vehicle. The user may select whether the fleet vehicle is moving or stationary.

m. Set Antenna – Allow the deputy to select between the rear radar antenna and the front radar antenna. If only one antenna is available, the button is removed.

n. Set Minimum Patrol Speed – Used to set the minimum patrol speed.

o. Set Pod to Radar – If the button displays Set Pod to Radar pressing the button once allows the user to control the radar using the Control Pod. If the button displays Pod Radar, pressing the button advances to the Pod Information Sub-screen, which provides details in the pod switch configuration.

6. The Radio Screen is designed to be a main point of access for all the TACNET System two- way radio functions. The following information and functions are made readily available:

a. Radio – Menu screen select button, which displays the radio screen.

b. 1 – Switches to a pre-configured primary two-way radio.

c. Listen – Allows the user to listen to the selected radio as identified by the radio button above.

d. Volume – Provides a volume adjustment for the selected two-way radio. The Control Pod provides an overall system volume level adjustment.

e. Ext. Radio – Allows the user to route or send the incoming radio signals outside the vehicle to the PA speaker.

f. PA – Allows the user to talk over the public address system (usually through the siren speakers) using the directional array microphone or optional hand-held microphone.

7. The Lights and Sirens Screen is designed to be the main point of access for all the TACNET System lights and siren functions which are available to the user.

a. Siren – Switches through the siren variations.

b. Siren Off – Switches the siren off.

c. Air Horn – Switches the air horn siren variation (if equipped).

d. Horn Ring – A feature that allows the user to use the factory-equipped steering wheel horn switch to sound a siren in place of the standard equipped horn. This switch enables the horn ring feature.

e. Lights Off – Switches the light bar, directional, wig-wag off.

f. Left Alley – Illuminates the left alley spotlight on the light bar.

g. Take Down – Illuminates the forward takedown spotlights on the light bar.

h. Right Alley – Illuminates the right alley spotlight on the light bar.

i. Scene Off – Turns off the alley and take down lights.

j. Set Pod to Lights – If the button displays Set Pod to Lights, pressing the button once allows the user to control the radar using the pod. If the button displays Pod Lights, pressing the button advances to the pod information sub-screen, which provides details on the pod soft switch configuration.

k. Light Bar – Switches on/off the various light bar lightings.

l. Alert 1 – Initiates rotators or front emergency lights of the light bar.

m. Alert 2 – Initiates rotators or front and rear emergency lights of the light bar along with the wig-wags.

n. Alert 3 – Initiates the rotators and rear flash or front and rear emergency and the center out directional lights, wig-wags and audible siren.

o. Alert Off – Turns off all alert modes.

p. Wig Wag – Switches on/off the wig wag lighting.

q. Directional – Switches on/off the directional lighting.

r. Lights/Siren – Menu screen select button which displays the word on if the lights or sirens are being used.

8. Voice Command – In addition to using the CDA and Control Pod, the user may issue voice commands to control various functions of the TACNET System. There are a variety of voice commands available to control the TACNET System (refer to voice activation control commands in your TACNET User Manual). The basic steps to issuing voice commands are as follows:

a. Press and release the voice command activator on the left side of the Control Pod.

b. An audible beep sounds, signaling a voice activation system is on.

c. Immediately issue the desired voice command.

d. If the voice feedback option is enabled the TACNET System repeats the command. The command has now been accepted.

e. If the system fails to recognize the command, the TACNET System issues a dual- note audible tone indicating the command was not recognized. The command shall be reissued using the above process.

f. The voice recognition process is a timed event and the voice command shall be given in approximately five seconds after activation.

g. An internal timer limits the available time so other extraneous voices in the vehicle do not cause unwanted activation of a device.

9. Shut Down – The TACNET System begins to shut itself down properly when the ignition key is turned to the OFF position. As part of its Power Management strategy, the TACNET System powers down in two stages instead of immediately shutting down. However, the TACNET System also provides for a forced shutdown procedure.

a. The two stages of a System Managed Shut Down are:

(1) Key Off: Begins when the ignition key is turned OFF; the system goes through a series of shut down procedures over a period of 60 minutes. (2) Off: Occurs after sixty minutes, or if the battery voltage drops below the limit (which ever occurs first) the system will fully shut down.

b. If a user feels that an appliance is not working properly, or at the end of a shift a force shut down procedure can be conducted. To force a shut down of a system perform the following acts:

(1) From the ON position, turn the key to the OFF position. (2) Turn the key back to the ON position. (3) Turn the key back to the OFF position.

(a) This forces the MCD and system appliances into an immediate shut down.

E. As described in Appendix G, Computer Use Procedural Order, the transmitting of messages (other than as required for criminal investigative or public safety purposes) which involve the use of obscene language, images, sexually explicit materials, or messages that disparage any person, group, or classification of individuals shall be prohibited. All policies contained in Appendix G shall pertain to TACNET Systems.

1. Transmissions of electronic messages and data are treated with the same degree of propriety, professionalism, and confidentiality as official written correspondence.

2. All email is the property of the Lafourche Pariah Sheriff’s Office (including personal email) and constitutes an official document. It is subject to inspection at any time. This material is fully discoverable by most courts in addition to internal inquires.

3. This agency reserves the right to access any information contained in Electronic Messaging Devices. The Lafourche Parish Sheriff’s Office reserves the right to access, for quality control purposes and/or for violations of this policy, electronic and voice transmissions of members conducting agency business.

41.3.8 MOBILE VIDEO/AUDIO RECORDING EQUIPMENT

A. Mobile Video Recorder equipment has proven to be a valuable law enforcement tool. The Lafourche Parish Sheriff’s Office has adopted the use of Mobile Video Recorder systems in order to accomplish several objectives, including but not limited to:

1. Accurate documentation of events and statements made during arrests, crashes, traffic enforcement activities, and other incidents to enhance officer reports,

2. Collection of evidence and testimony in court; and

3. The enhancement of this agency’s ability to review probable cause for arrest, arrest procedures, officer and suspect interaction and evidence for investigative purposes as well as for officer evaluation and training.

B. Definitions:

MVR means Mobile Video Recorder and applies to all elements of mobile video/audio recording systems and transfer methods for the recorded event. Wherever the operation of the MVR is referenced, such operation includes both the video and audio capabilities of this equipment, (wireless body microphone, interior microphone, and video equipment).

1. Supervisor means an officer’s immediate supervisor (sergeant or above). In the absence of the officer’s supervisor, this means any supervisor holding the rank of sergeant or above.

2. Tag means that term used by the MVR system for a video/audio segment that has been marked to be retained for longer then the default retention period.

3. Notable Event means all events that an officer determines significant enough to require retention.

C. Responsibilities

1. The Criminal Investigation Division Commander, Patrol Division Commander, Support Division Commander, or higher-ranking officials may authorize use of the in-car audio and video equipment in criminal investigations or traffic enforcement activity. Maintenance and service of in-car video/audio equipment used by the Patrol Division, Criminal Investigation Division, and Support Services Division shall be the responsibility of that respective Division Commander, or his designee, in which the equipment is being used. In addition to any other duties, the Criminal Investigation Division Commander, Patrol Division Commander is responsible for the following:

a. Designating the Evidence Custodian to maintain the MVR digital files, input data as required, retrieve evidence and perform other task as directed by the Criminal Investigation Division Commander, Patrol Commander, Support Services Commander or their designee.

2. The ISD Commander, or their designee, is responsible for, but not limited to, the following:

a. Providing a secure location for the MVR server and ensure its physical and data security.

b. MVR equipment installation, maintenance, and repair as necessary for operations.

c. Annually inspecting and cleaning each unit’s MVR system in the manner recommended by the manufacturer.

3. The Patrol Division Commander, or their designee, is responsible for, but not limited to, the following:

a. Appointing system administrators as needed for the efficient management of the MVR program.

b. Arranging for the issuing of such equipment and supplies as necessary for the efficient operation of the MVR program.

c. Maintain an electronic database log that reflects the distribution of DVD’s, who obtained them, the date/time, and purpose.

4. Officers operating vehicles equipped with MVR systems are responsible for the following:

a. Inspecting, maintaining, and operating the MVR system in accordance with training and policy.

b. Ensuring that the MVR system is not bypassed, modified, or altered in any fashion so as to impede its operation.

c. If the MVR equipment is malfunctioning officers shall ensure that the shift commander, or his designee, is contacted and a trouble ticket is completed and sent to the Information Services Division for review and correction.

d. Ensuring the MVR has adequate amount of free recording space to complete their shift.

e. Ensuring the MVR functions and the proper alignment, focusing, and positioning of MVR equipment is in place to provide quality documentation

D. Operation of MVR Equipment:

1. MVR equipment is installed so that the video and microphones create an event automatically whenever the vehicle’s emergency equipment is activated. Additionally:

a. The MVR system may be set to activate at a predetermined speed.

b. The MVR system activates in the event of a collision.

c. The MVR system maintains a one (1) minute rolling history that becomes a part of any event generated. This is for purpose of pre-event recording.

d. The MVR system may also be manually activated by the officer.

2. Prior to responding to the following types of calls, officers will activate the MVR, including microphone, and dictate the type of call to which they are responding. This is to be accomplished whether the officer is dispatched or the event is self-initiated:

a. Armed encounters

b. Acts of Physical Violence (e.g. Domestic Disturbances, Fights in Progress, etc.)

c. Crashes

d. Traffic Stops

e. DWI’s

f. Officer Assistance

g. Transport of any prisoner who is argumentative and or combative, has been involved in a physical altercation with an officer or is injured or claims to be injured.

3. At the officer’s discretion, MVR equipment, including the wireless microphone, may be activated on any call that the officer feels would benefit from the recording of the event.

4. MVR equipment may also be utilized to document crime scenes, accident scenes, where evidence or contraband is collected, or document a suspect’s actions.

5. Officers will activate MVR equipment whenever instructed to do so by a supervisor.

6. Officers must be aware that even though the video record may be unrevealing, an audio record is transmitted from the wireless body microphone and interior microphone whenever the MVR equipment is activated.

a. While in the vehicle, officers may use the interior microphone, but when officers exit their vehicles they shall activate the wireless audio system.

b. The vehicle shall be parked with the camera adjusted toward the citizen so a visual record may result.

c. Officers shall not deactivate the MVR equipment until the contact is complete.

7. When the officer is ceasing recording at the end of an event they will be prompted to tag it with a priority code between 1 and 5.

a. All other events – All other events that are recorded by the system but do not appear to have immediate need for retention, shall be given the priority code of one (1).

b. Notable Event such as field interviews, civil unrest, demonstrations, events that may generate complaints, hazardous conditions, training, etc., shall be given the priority code of two (2).

c. Traffic Stop – Traffic stops where a traffic citation is issued, shall be given the priority code of three (3).

d. Driving While Intoxicated – All DWI related contacts and arrest including events leading up to a suspected DWI stop, shall be given the priority code of four (4).

e. Arrest – All arrests except DWI related offenses shall be given the priority code of five (5).

8. For each event which is recorded as evidence, an officer will properly tag the recording per the MVR manufacturer’s instructions and complete a Master Control Form. The Master Control Form will be properly submitted as evidence in a timely manner.

9. The downloading of events occurs automatically when the system is not recording and the unit is in the proximity of a download site.

10. Officers must carefully consider when to cease recording an event and be prepared to justify the action in the event that an incident occurs while MVR equipment is not recording.

a. The intentional stopping of recording during incidents where the use of the MVR equipment is required by this order may be cause for disciplinary action. Obstructing, shielding, or any intentional act of interfering with the MVR equipment is not permitted.

b. Officers will verbally confirm their intention to stop recording an event on the audio portion of the system prior to it being deactivated each time.

c. Officers have the discretion in terminating a recording at the scene of extended incidents when it is determined that there is no other evidentiary value to be obtained. Examples of these type events include but are not limited to: Traffic crashes while waiting for clean up or a motorist assist or abandoned vehicle while waiting for a tow truck.

11. The remote microphone is assigned to each unit. The officer operating each unit is responsible for enduring it properly charged and functional. The officer will wear the microphone in such a manner as to ensure a clear audio recording.

E. MVR Review and reporting guidelines

MVR event data will be routinely reviewed by a supervisor for evidence review, training, to ensure efficient operation MVR equipment, and is being fully and properly utilized.

1. Review for cause may occur whenever an officer is involved in a high-visibility event, a civilian complaint is lodged against an officer, or a supervisor articulates a reason to suspect an officer is involved in activity contrary to the mandates of policy and procedure.

2. The supervisor of the primary vehicle involved in a pursuit will review all video events of the pursuit and include findings based upon this review.

3. Evidentiary Review – Video events prioritized as potential evidence will be treated as such and review is limited to those investigating the event, including Internal Affairs, the senior staff, or anyone else designated by the Sheriff.

F. MVR Recording Security and Access

1. Requests to view any portion of a recording shall be referred to that deputy’s respective Division Commander.

2. Viewing may be conducted at the Criminal Operations Center during normal business hours.

3. Recordings shall not be released to another criminal justice agency without having a duplicate copy made in accordance with this policy.

4. MVR recordings containing information that may be of evidentiary value or used in civil proceedings shall be safeguarded.

G. MVR Recording Storage and Retention

1. MVR recordings used in a criminal investigation shall be prioritized correctly and downloaded to the MVR server. .

2. MVR recordings shall be stored on the MVR server. This server is to be put in a secure location as to ensure its physical and data security.

3. MVR recordings not scheduled for court proceedings or other adversary or agency uses shall be maintained for a maximum period of 90 days from the date of that recording. At the end of 90 days, recordings not appropriately identified as having significant value shall be purged from the MVR server. Unless evidentiary value has been assigned, the value of the recording shall be determined by the respective division commander.