Indent Placed Opposite at C- to C- Have Been Received from the Following Depts

INDIRA GANDHI NATIONAL OPEN UNIVERSITY MAIDAN GARHI, NEW DELHI – 110068

F.No: IG/CPU/Misc. Ptg./2011-12 Dated: ……/05/2011

…………………………. …………………………. …………………………. ………………………….

Dear Sir(s),

SUB: LIMITED QUOTATION FOR EMPANELMENT OF FIRM(S) FOR PRINTING/SUPPLY OF MISCELLANEOUS FORMS.

The University intends to get printed various types of forms on demand basis from various Schools/Divisions/Units of the University. You are requested to quote your most competitive lowest rates for printing and supply of miscellaneous forms as per attached Annexure –I & II.

1. You are requested to attach sample paper of the item(s). The quotation will not be considered if Samples of the paper are not enclosed. The items can be inspected in the office of the undersigned at room No. 17, block – 4, before quoting the rates, on any working day i.e., between Monday to Friday from 10.30 a.m. to 5.00 p.m.

2. Delivery Period – Maximum 15 days from the date of receipt of Purchase Order.

3. The quotation alongwith Earnest Money Deposit of Rs…5,000/- (Rs. Five Thousand Only) in form of Demand Draft/Bank guarantee/FDR/Banker’s cheque in favour of IGNOU, New Delhi, in two different sealed covers-one containing samples of the paper (to assess the quality) as per Annexure-I and EMD with subscribing “Technical Bid For Printing/Supply of Miscellaneous Form” and the other containing the rates, subscribing “Financial Bid for Printing/Supply of Miscellaneous Form” (Annexure-II). Both these sealed cover are to be put in a single cover which should also be sealed and duly subscribe, “Limited quotation for empanelment of firm(s) for Printing/Supply of miscellaneous forms” which should reach to the office of the undersigned on or before 06/06/2011 by 2.30 p.m. The technical bids will be opened on the same day at 3.00 p.m. The quotations received after stipulated date & time and also without EMD with Technical bid will be rejected. 4. Corrections if any must be attested. All amounts shall be indicated both in figure & words and amount in words would prevail.

5. If the supply is not made within the stipulated period and the time is not extended, the supplier will be liable to pay compensation equal to one percent of such amount of the total amount of contact as the Registrar may decide for every day that the quantity remains incomplete, provided that the entire amount of compensation shall not exceed 10% of the total amount of the contract. In addition, the Registrar reserves the right to cancel the order in supplier’s risk and cost.

6. The purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of supply the same at the rates quoted.

II Evaluation of Offer

1. The Tenderer will be shortlisted by a duly constituted Committee, and if considered necessary, the Committee may decide to visit and inspect manufacturing facilities.

2. The financial bids of only the technically short listed firm shall be opened in the presence of their representative if they wish to be present on a specified date and time at the Office of IGNOU.

3. The Purchaser Reserves the right to select the firm on the basis of best possible features quoted. The decision of the Purchaser arrived at as above shall be final and representation of any kind shall not be enterained on the above. Any attempt by any firm to bring pressure of any kind may disqualify the tenderer for the present tender and the firm may be liable to be debarred from bidding for the IGNOU tenders in future for a period of three years.

4. You are requested to give TIN/PAN/ST Reg. No./VAT and/or other duties/levies where legally leviable and intended to be distinctly shown separately in the tender.

5. Rates quoted should be valid for one year from the date of award of contract. 6. Specifications: Stores offered should strictly conform to our specifications. Deviations, if any, should be clearly indicated by the tenderer in their quotation. The tenderer should also indicate the Make/Type number of the stores offered and provide catalogues, technical literatures and samples, wherever necessary alongwith the quotations. Test certificate, wherever necessary, should be forwarded alongwith supplies. Whenever options are called for in our specifications, the tenderer should address all such options. Wherever specifically mentioned by us, the tenderer could suggest changes in specifications with appropriate response for the same.

7. The Purchaser reserves in itself the right to decrease or increase the quantity to be procured.

III. Terms and Conditions of Contract

1. SECURITY DEPOSIT:- On acceptance of tender, the Tenderer shall deposite the security deposit within the specified period to IGNOU in the form of FDR/demand draft/banker’s cheque or bank guarantee valid for a period of 14 (Fourteen) month from the date of award of contract. The security deposit will be 5% of the awarded contract value. If the contractor is called upon by the purchaser to deposit “security” and the contractors fails to provide the security within the period specified, such failure shall constitute a breach of the contract and the purchaser shall be entitled to make other arrangements for the purchase of the Stores contracted for at the risk of the contractor damages arising from such cancellation.

2. The EMD amount of unsuccessful tenderers shall be returned within a reasonable time.

3. In case supplier backs out of his contract, his earnest money/security deposit, if any, shall be forfeited.

IV. GUARANTEE & REPLACEMENT:

1. The contractor shall guarantee that the stores supplied shall comply with fully, with the specifications laid down for material workmanship and performance.

2. After the acceptance of the store, if any defects discovered therin found to have developed under proper use arising from faulty stores, design or workmanship, contractor shall remedy such defects at his own cost. 3. If in the opinion of the purchaser, it becomes necessary to replace or renew any defective stores, the contractor shall make such replacement or renewal to the purchaser free of costs.

4. Should the contactor fail to rectify the defect, the purchaser shall have the right to reject or repair or replace at the cost of the contractor the whole or any portion of the defective stores.

V. DELIVERY: The time and the date of delivery of the stores stipulated in the purchase order shall be deemed to be the essence of the contract and delivery must be completed on or before the specified dates. The purchase may having its option desire for supply of the stores/articles in lump sum or in installments as convenient to the purchaser.

IV. MODE OF PAYMENT: Normally payment will be made for the accepted store within 60 (sixty) working days from the day of receipt of the materials, though if shall not bind on IGNOU in unforeseen circumstances.

VII. Settlement, Dispute and Jurisdictions: In the event of any quality dispute or different arising under this conditions or in connection with the contract, both the parties shall try & resolve their dispute by mutual discussion within a period of 30 working days failing which only the courts at New Delhi will have jurisdiction to adjudicate upon the matter.

Your Sincerely

Mukesh Kumar Asstt. Registrar (CPU)

Enclosures: 1. Annexure – I (Technical Bid format) 2. Annexure – II (Financial Bid format) TECHNICAL BID Annexure – I

S.No. Specification (Containing 100 sheets) minimum 20 Sample attached pads (Yes/No) 1. A-4 size single side printing (blingual) Remuneration-bill, assignment Pads, white Colour Paper (80 GSM) – Offset award-list, Local Conveyance Form, Printing Paper Leave-Orders, Leave-applications, Audio-Video Programme, C.L. forms, Budget Estimate etc. 2. A-4 size back to back double side TA/DA forms/Air Ticketing, printing white Colour Paper (80 GSM) – Permission slip, Requisition form, Offset Printing Paper Transport from, Sitting Fee etc. 3. A-4 size single side printing (Bilingual) EMPC forms, EMPC Miscellaneous White + Pink Colour Paper (80gsm + forms 60gsm) – Offset Printing Paper 4. A-4 size double side printing (Bilingual) EMPC Miscellaneous forms, White + Pink (80gsm + 60gsm) – Offset Contingent Bill, Outdoor medical form Printing Paper 5. A-5 size Single side printing (Bilingual) SED forms, MPDD Store Requisition (1+2 sheets) Yellow + Pink+ Blue (80gsm + 60gsm) – Offset Printing Paper 6. A-8 size single side printing White) SED TEE forms, Miscellaneous forms Bilingual (80GSM) – Offset Printing paper 7. A-8 size colour printing paper, receipt SED Miscellaneous forms book, (80gsm+60gsm) White + Pink (Bilingual) – Offset Printing Paper 8. Gate pass for MPDD Stores and MPDD Gate Pass Secruity (1+2) 27 cms. x 20 cms. White + Pink + Blue with Serial No. (Bilingual), (80gsm+60gsm) – Offset Printing Paper 9. 8 cms x 21 cms single colour printing 60 SED Receipt Forms GSM (Bilingual) – Offset Printing Paper 10. A-5 Size, D.O. paper with printing Big logo (90 GSM) double colour, screen printing 11. A-4 size both side printing English & Hindi white paper 90 GSM, set of 8 pages with pin Binding. 12. A4 size white paper 90 GSM, folder type set of 4 pages 13. Folder on White 95 GSM paper with 3 colour printing on outer page & single colour printing inner page and duly folded. 14. Expenditure Control Register (ECR) (Each containing 100 pages) 15. Expenditure Control Register (ECR) (Each containing 200 pages) 16. Log Book for Transport Section (each Containing 150 pages)

Note: The following should be enclosed with the technical bid, failing which the Tender Document will be rejected.

 Submission of EMD  Sample to be supplied indicating the Quality and other specifications of the items quoted.  VAT/TIN/PAN ST Reg. No.

Signature & Rubber stamp of the firm Date: FINANCIAL BID Annexure-II S.No. Specification RATE VAT RATES (100 Sheet pad) (Incl. VAT) 1. A-4 size single side printing (blingual) white Colour Paper (80 GSM) – Offset Printing Paper 2. A-4 size back to back double side printing white Colour Paper (80 GSM) – Offset Printing Paper 3. A-4 size single side printing (Bilingual) White + Pink Colour Paper (80gsm + 60gsm) – Offset Printing Paper 4. A-4 size double side printing (Bilingual) White + Pink (80gsm + 60gsm) – Offset Printing Paper 5. A-5 size Single side printing (Bilingual) (1+2 sheets) Yellow + Pink+ Blue (80gsm + 60gsm) – Offset Printing Paper 6. A-8 size single side printing White) Bilingual (80GSM) – Offset Printing paper 7. A-8 size colour printing paper, receipt book, (80gsm+60gsm) White + Pink (Bilingual) – Offset Printing Paper 8. Gate pass for MPDD Stores and Secruity (1+2) 27 cms. x 20 cms. White + Pink + Blue with Serial No. (Bilingual),(80gsm+60gsm) – Offset Printing Paper 9. 8 cms x 21 cms single colour printing 60 GSM (Bilingual) – Offset Printing Paper 10. A-5 Size, D.O. paper with printing Big logo (90 GSM) double colour, screen printing 11. A-4 size both side printing English & Hindi white paper 90 GSM, set of 8 pages with pin Binding. 12. A4 size white paper 90 GSM, folder type set of 4 pages 13. Folder on White 95 GSM paper with 3 colour printing on outer page & single colour printing inner page and duly folded. 14. Expenditure Control Register (ECR) (Each containing 100 pages) 15. Expenditure Control Register (ECR) (Each containing 200 pages) 16. Log Book for Transport Section (each Containing 150 pages)

Note: Certified that the rates quoted above are:

a) Inclusive of Taxes/VAT/Service Charge b) Inclusive of the Transportation Cost at the required site.

Signature & Rubber stamp of the firm Date: