Regular Council Meeting s2

REGULAR COUNCIL MEETING

July 5, 2011

The Board of Aldermen met in regular session with Mayor R.E. Graner at City Hall, 206 North 16th Street, on Tuesday, July 5, 2011 at 5:30 p.m.

Present: Graner, Flesher, Mann, Williams, Nichols

Absent: none

Others Present: Janelle Hagler, Jaunita Schroff, Sabra Hamilton, and Rick Hayden

Meeting Called Mayor R.E. Graner called the meeting to order at 5:30 p.m. To Order

Pledge of The meeting opened with the Pledge of Allegiance. Allegiance

Approve Agenda Mayor R. E. Graner called for a motion for approval or amending of the agenda.

Mayor R. E. Graner requested a closed session for personnel.

Motion made by Alderman Jeff Nichols to add a closed session for personnel and seconded by Alderman Fred Flesher.

Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye

Approve Bills Mayor R.E. Graner asked if there were any questions on bills presented for payment and if not, a motion to approve the bills.

Motion made by Alderman Fred Flesher to approve the bills presented for payment and seconded by Alderman Randall Mann.

Division of Employ Sec 2,768.53 Bethany Towing LLC 45.00 Aflac 1,628.20 Blanton, Greg 40.00 B & M Ready Mix LLC 220.00 Callaway Farms & Construct 2,000.00 Barclay, John 20.00 Charles Meissen 196.00 Batson, Tyson 60.00 Cintas Inc 420.48 Bethany Building Center 316.58 City of Bethany 8,413.02 Bethany Printing Company 354.55 Cole Hardware 6.00 Collision Works 2,408.98 Northwest Implement 105.74 Commerce Bank 1,040.38 Operation Noel 1,000.00 Dans Square Repair 80.99 Pettijohn Auto Center 8.90 E&M Precast Inc 450.00 Petty Cash 193.25 East Coast Flag & Banner 445.96 Prinsco 2.26 Ellis Auto & Cycle 1,255.69 Quality Chemical Co Midwest 263.81 Galls Inc 288.83 R/S Electric Utility Service 5,941.53 Goddard, Gregory 149.00 Remmers, Andre 10.00 Graham, Donald 90.00 Russell, Eugene 169.00 Graham, Joshua Adam 10.00 Russell, Richard 219.00 Grand River Mutual Tele 1,313.30 Russell, Robert 70.00 Grundy Electric Coop 422.00 Shelby Printing 213.65 GVS Graphics 9.50 Snyder& Associates 200.00 Hach 401.04 Southside MFA 25.00 Harrison Co Treasurer 2,500.00 Tekcollect Incorporated 25.00 Hoover, Brenda 120.00 Trenton Coca-Cola Bottling Co 580.00 Hoover, Charles 50.00 US Foodservice Inc 773.43 Independent Machine Shop 20.00 UMB Bank 24,898.14 Industrial Sales Co Inc 1,311.84 Utility Consultant 75.00 Kelly Tire & Exhaust 221.86 Utility Service Co 56,643.32 Kiwanis 1,000.00 Vance Brothers 373.80 Letts, Van Kirk and Assoc 2,272.64 Veolia Environmental 11,820.24 Liberty National 587.56 Verizon Wireless 310.42 Lineage 204.00 Victor L Phillips 891.53 Martin, Tyson 229.00 Wahoo Concrete Products 73.75 Martz, Phillip 69.00 Wal-Mart 1,749.47 Meyer, Johnathan 109.00 Water Products Inc 35,290.59 MFA Agri Ser- Bethany 145.66 Wombwell Utility Equip Ser 675.00 MFA Oil & Propane 351.18 Wood Sand & Construction 2,800.00 Missouri Dept of Revenue 1,560.00 Quality Chemical 263.81 Missouri Dept of Revenue 1,498.00 Allen, Garrett 65.37 Missouri Lagers 11,599.11 Cyphers, Helen 162.39 Missouri Municipal Attorneys 45.00 Dusenberry, Tiffany 0.92 Missouri Municipal Leag 85.00 Harsh, Theresa 29.71 Missouri Sales Use Tax 9,493.17 Hart, William 177.04 Moreland, Clinton Andrew 20.00 JCD and M 43.43 Murphy Tractor & Equipment Co 155.41 Nelson, La Crisha 83.69 Norris Aggregate Products 1,543.34 Stephenson, Edith 54.73 North Missouri Family Health 90.00 Total $206,417.72

Payroll 7-1-11

Flesher, Fredric 94.35 Dierenfeldt, Rick 1,014.45 Williams, Robert T 94.35 Fordyce, Brandon 109.30 Stallings, Renna 1,267.63 Russell, Melvin 707.40 Hagler, Janelle 1,355.02 Russell, Robert 875.58 Johnson, Cathy 805.64 Hayden, Rickey 1,060.16 Lawson, Kevin 943.19 Brown, Johnathan 637.81 Stottlemyer, Lela 197.64 Gannan, John 800.20 Gard, Paul 898.82 Meissen, Matthew 596.33 Burns, Walker 894.01 Burkhead, Mike 719.04 Clemmons, Ted 957.96 Murphy, Jamie 725.23 Greene, Richard 888.27 Kinnison, Teresa 489.80 Groves, Kenneth 924.33 Wooderson, Karen 192.33 Breer, Michael 594.89 Dunlap, Erma 121.37 Cowell, Christopher 781.67 Sanders, Linda 123.13 Jennings, Randy 947.04 Robertson, Kenneth 1,126.30 Jones, Joshua 1,386.98 Willis, Brian 683.97 Bennett, Garrett 343.89 Puffer, Toby 670.71 Ratcliff, Toby 538.44 Hoover, Charles 740.04 Clark, Coltyn 453.03 Hulet, George 1,103.82 Vandivert, Ashton 422.92 Thompson, Brad 616.32 Stoner, Kelli 291.39 Pierce, Scott 720.96 Wright, Nolan 483.91 Marsh, Gary 963.07 Lathrum, Shea 447.92 Butler, Kelsey 376.93 Bugbee, Alyssa 280.68 McClure, Cody 595.89 Ragan, Drake 449.05 Shepard, Kelli 546.51 Underwood, Thomas 427.16 Pettijohn, Tiara 90.64 Graner, Richard 275.19 Hulett, Sydney 333.20 Nichols, Jeffrey 94.35 Bennett, Whitney 364.31 Mann, Randall 94.35 Barnett, Brooke 935.93 Schroff, Jaunita 1,133.12 Williams, Lindsay 630.91 Turley, Rebekah 850.34 Thomas, Michelle 771.04 Ellis, Joyce 701.95 Kohler, Ann 318.36 Hamilton, Sabra 1,052.44 Schell, Norman 304.36 Groom, Brian 1,041.69 Ing Life Insurance 505.00 Holloway, Bryan 970.95 BTC 12,679.24 Place, Trevor 830.89 Community America 50.00 Total $57,515.09

Approval Of Mayor R. E. Graner called for approval or correction of the minutes of Minutes June 20, 2011.

Motion made by Alderman Jeff Nichols to approve the minutes of June 20, 2011 and seconded by Alderman Todd Williams.

Economic Mayor R. E. Graner asked for the Economic Developer Report. Development Report

Website Sabra Hamilton, Economic Developer, has been updating the new website and the old website is no longer available.

Administrator & Mayor R. E. Graner asked for Administrator and Department Reports. Department Reports

Administrator Janelle Hagler and Sabra Hamilton, Economic Developer, will be attending the USDA Grant Seminar in Jefferson City on Wednesday, July 27, 2011.

The Library windows have been washed.

Pool Inspection Jeff Arp has inspected the pool for safety hazards. The main concern was covering the metal door that is over the shut off valves to the equipment in the zero depth area. The cover gets so hot that it could cause severe burns if stepped on or set on. MIRMA requires 10’ on both sides of the diving board and it only has 9’. Larkin’s Aquatics has a letter that reads that the Bethany Aquatic Center dive well has been designed to an appropriate standard of care for patron safety.

MIRMA Administrator Janelle Hagler will attend the MIRMA Conference at Tan-Tar-A on July 20-22, 2011.

Administrator Janelle Hagler would like Council to approve for Cristine Stallings, City Attorney, to the Municipal Attorney’s Summer Seminar at Tan-Tar-A on July 15-17. Council approved seminar.

Bids / MC-300 Administrator Janelle Hagler submitted bids for the Street Department for MC-300 Chip Seal Oil for approximately 5,000 gallons. The bids submitted were from Vance Brothers for $3.62 a gallon; Heartland for $3.83 a gallon; and Coastal for $2.99 a gallon plus $65.00 pump charge. Rick Hayden, Street Superintendent, recommendation to accept Coastal since they were low bid. The budget amount was $16,000.00.

Motion was made by Alderman Jeff Nichols to accept Rick Hayden recommendation to purchase the MC-300 Chip Seal Oil from Coastal for $2.99 a gallon plus $65.00 for pump charge for approximately 5,000 gallons.

The Street Department will be resurfacing Factory Street Friday, July 8, 2011, followed by Grand Avenue on Monday July 11th. The Street Department will be working on Bartlett Street, patching holes, raising middle of road, and grading sides.

Sewer The Water/Sewer Department is investigating a possible sewer problem on 17th Street Terrace.

Jerry Johnson’s sewer issue at 1108 Main Street was determined to be the neighbor’s line. Jim Lee and Frances Carter on 20th Street have resolved the sewer problem.

Administrator Janelle Hagler needed someone to be on Planning and Zoning Board and Board of Adjustments.

Littering Administrator Janelle Hagler told Council that John Gannan, Fire Chief/Building Inspector, is investigating the dumping of flowers from Miriam Cemetery at the West end of River Street.

Chem-Trol Susie Rollheiser had another issue with Chem-Trol spraying at the North Station for another Company.

Destruction Administrator Janelle Hagler presented a destruction list that Becky Turley created on ATV, election, Gas, insurance, liquor applications, and utility correspondence.

Motion made by Alderman Jeff Nichols to approve the destruction list and seconded by Alderman Todd Williams.

Bid / Audio Administrator Janelle Hagler submitted a bid for audio and drive up Drive-up Alert alert system. The bids submitted were E.F. Bavis and Associates Inc for $3,242.00; Bankers Security Inc for $1,220.00; and North Missouri Satellite for $2,698.00. Becky Turley recommended to purchase from Bankers Security since it is the low bid and BTC Bank has very good service and excellent response time. The budget amount was $1,000.00.

Motion made by Alderman Randall Mann to accept Becky Turley’s recommendation to purchase audio and drive up alert system from Bankers Security, Inc. for $1,220.00 and seconded by Alderman Fred Flesher.

Public Input Mayor R. E. Graner asked if there was any public input.

There was no public input at this time.

Council Reports Mayor R. E. Graner asked for the Council Reports and Comments.

Sutherland’s Alderman Jeff Nichols asked if anything was being done with Dr. Office Sutherland’s office. Sabra Hamilton, Economic Developer, has been working with someone to buy or relocate their business. The R/S Race Track will be relocated outside city limits.

Condemning Alderman Todd Williams asked about procedures on condemning Properties properties. John Gannan, Fire Chief/Building Inspector, tells the residents what needs to be fixed and they do just enough to pass inspection.

Alderman Fred Flesher would like George Hulet, Water/Sewer Superintendent to flush the hydrants on Timothy Terrace again. The residents are complaining that the water smells.

Mayor Mayor Richard Graner correspondence or appointments. Appointments

Bethany Mayor R. E. Graner would like to appoint two people on the Bethany Housing Board Housing Board. Mayor R. E. Graner appointed Deb Leasenby to replace Fred Kemp and Joyce Narron to replace Amy Cassidy.

Motion made by Alderman Fred Flesher to appoint Deb Leazenby and Joyce Narron to the Bethany Housing Board and seconded by Alderman Randall Mann.

Dustin Mayor R. E. Graner wanted to talk about Dustin Sherwood who is Sherwood putting a new business into the old Calhoun building. Mr. Sherwood has had some financial issues and Mayor Graner wanted everyone to be aware.

Closed Session Motion made by Alderman Randall Mann to go into Closed Session for personnel at 6:30 p.m. and seconded by Alderman Fred Flesher.

CLOSED SESSION

Police Mayor R. E. Graner and Administrator Janelle Hagler approached Chief Brian Groom over some police issues that were brought to Mayor R. E. Graner’s attention. After speaking with Chief Groom, Mayor Graner and Administrator Hagler believes that the issues will be corrected in the future.

Motion made by Alderman Fred Flesher to go to open session at 6:50 p.m. and seconded by Alderman Randall Mann.

Nichols – Aye Williams – Aye Mann - Aye Flesher– Aye OPEN SESSION

Adjournment Motion made by Alderman Fred Flesher to adjourn at 6:50 p.m. and seconded by Alderman Randall Mann.

______R.E. Graner, Mayor

ATTEST:

______Nita Schroff, City Clerk