Cherry Creek Homeowners Association s1

Cherry Creek Homeowners Association Meeting Minutes

Date: 05/04/2010 Time: 6:00 PM –9:30 PM Location: Township Building (Open Meeting from 7-9:30) Attendees: Bob Ippoldo, Joe DiRico, Christine Marvel, Dave Subers, John Belzner, Barry Bauman, Regional Director of MAMC

I. Call to Order

II. Approval of Meeting Minutes

 All board members approved the meeting minutes from the April meeting. They will be posted to the website.

III. Old Business

 The board sent out a 2nd letter regarding the special assessment which attempted to explain the numbers behind the assessment amounts. This letter was generated in response to requests from homeowners for more details around the assessment and how we arrived at the figures. In addition, we informed the homeowners that we would host an open meeting on May 4th, 2010 to answer questions and to further discuss the assessment issues.  We are still waiting on a reply from Jeff Seagraves of Thornbury Twp regarding the concrete issue. The sidewalks are still not fully repaired and those sections that were repaired are now peeling and chipping. We will decide what further actions to take against the township and/or the contractor in order to resolve this ongoing problem.  According to Robert Anderman, the solicitor for Thornbury Twp, the emergency access road is the community’s responsibility to plow. He stated that since the easement runs in favor of the community, it is the association’s responsibility to maintain it in a proper manner. We will discuss this further to see if we agree with this explanation.

IV. New Business

 The primary purpose of this open meeting is to explain the special assessment numbers in more detail, review the financial state of the community and answer any questions or concerns from the homeowners. Joe DiRico (Treasurer) started off the meeting by reviewing a history of monthly dues that he prepared and handed out to all attendees. This document showed a 5 year

DJS/CM Page 1 5/22/2018 history of the dues for the common area and carriage homes. Joe stressed that his main goal over the past 5 years was to keep the monthly dues as low as possible. In order to achieve this, we operated on a lean budget over the past 5 years and we had to special assess one time in April 2006 and again this year. He also pointed out that this community differs from most in that we have to abide by various requirements from the conservancy which increases the costs to maintain the community. Joe also stated that we are in compliance with our reserve study which is a major factor for mortgage companies in determining credit worthiness in a real estate transaction. Joe went on to explain that the assessment amounts were not just for snow removal but for ice damage as well as a prior years’ deficit due to increased expenses for the carriage homes and common.  We are in the process of looking for new snow removal contractors for the 2010-2011 snow removal seasons.  One of the homeowners suggested using some of the snow allocation amounts in the 2010 budget we were saving for the early winter and apply them to the special assessment to reduce the cost. It was decided by all that the board will go back and review the special assessment numbers to see if we can reduce any costs.  Barry Bauman of MAMC along with the board will review Brickman’s snow invoices again to determine if more amounts should be held back. There are still hours that may be overstated on some invoices.  One of the homeowners at the meeting stated that he had snow removal costs from the Knolls of Birmingham community and the amounts per home were considerably less than Cherry Creek. Dave Subers (VP) had requested that the homeowner email him the cost details so we can review them as a comparison to Brickman’s invoices.

 In order to ease the impact of the special assessment, the board decided:

1. All the late fees will be waived for the assessment. 2. The carriage homeowners will be able to pay any remaining amounts in four additional installments. 3. We will review Brickman’s invoices again to see if we can cut any amounts. 4. We will look into using future allocated snow removal funds for the 2010 winter to help defray the cost of the current assessment. 5. There will be no requirement to pay any additional amounts towards the assessment until we perform a recalculation and inform the homeowners.

 The board will send out 2 letters to the community following this meeting:

1. A letter detailing the special assessment discussions to residents that weren’t in attendance 2. An updated special assessment letter with revised numbers

DJS/CM Page 2 5/22/2018  The homeowners requested a finalized 2009 actual budget. The board will put this together and send it to the community.  The carriage homeowners requested another copy of the insurance letter regarding the$20,000 deductible policy. This letter was originally sent to the carriage homeowners in the spring of 2006.  The homeowners requested that we remove the reflectors from the front entrance to the community.  The homeowners requested that we complete, approve and post the meeting minutes in a more timely fashion.

V. Applications

 18 Woods Edge – landscaping (APPROVED)

VI. Adjournment

Next Meeting Date: June 8th, 2010 Time: 7:00 PM Location: 20 Woods Edge Road

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