CPALC Board Meeting

CAPALC Board Meeting 9.30am Saturday 23rd Feb 2013 at Sutton Parish Council Offices, the Glebe, 4 High St, Sutton, CB6 2RB

DRAFT MINUTES

1 Procedural Matters Present: Hazel Williams, Henry Clark, Brian Hayes, Rick Humphries, Michael Williamson, Robin Carter, Malcolm Reece, Ian Dewar

Apologies: Denis Batty

Resignations: Graham Rhodes

Election of Chair and Vice Chair Nominations for Chairman - Hazel Williams was proposed by Henry Clark and seconded by Robin Carter. There being no other nominations Hazel Williams is duly elected as chairman for 2013

Nominations for Vice Chairman - Henry Clark was proposed by Hazel Williams and seconded by Brian Hayes. There being no other nominations Henry Cark is duly elected as vice chairman for 2013.

Minutes of the meeting of 1st September 2012 were approved and signed by the chairman. The action list from the previous meeting was updated

Matters arising not included elsewhere on the agenda (to be covered during Other Business) -None

2 Reports CEO CEO Activity Report – this was circulated with the agenda CEO confidential report – this was handed out at the meeting

QPC scheme is suspended until further notice.

Membership Fees - A review of membership fee structure is to be undertaken by Henry Clark, Malcolm Reece and Ian Dewar.

HDC and ECDC have committed to the Community Infrastructure Levy and parishes are expected to receive 15% of CIL in line with latest government guidelines. Parishes undertaking a neighbourhood plan are outlined to receive 25% of CIL contributions from developments in their parish..

Communication from NALC – There is a need more clear (English) documentation from NALC

2.2 FINANCE Accounts - QPC grant was reduced last year and for the year 2013-14 there is no grant. Premises grant agreed for year 2013-14. Affiliation fees were as planned as was Training income. Other details in Treasures report. Balances better than expected. By agreement of the Board £2k to be earn-marked for new IT equipment. Change of name from CALC to CAPALC at Barclays bank is required to have references current Budget 2013 -14 is in place. CAPALC general grant and QPC grant will both disappear for 2013-14

2.3 NALC Report from County Representative – NALC has a new chairman, Ken Browse – NALC internal report in process.

2.4 EEAPTC Update – Chairman is from Essex. Future of EEAPTC still in the balance. Officers still meet regularly.

2.5 DISTRICT MEETINGS East Cambs District Association – None – Hazel Williams to follow up Fenland District Association – None – Ian Dewar to follow up. Page 1 of 2 Hunts District Association – Chairman has resigned. Ian Dewar to follow up. Parish charter is in process Peterborough District Association – Meetings of PALC could be better attended but does act as a forum for items to take to PCC South Cambs District Association – None A mandate was agreed by Board for CEO to source additional Board and Liaison meeting members.

3 STAFF and RESOURCES IT & Web – Review of IT and web to be conducted by Henry Clark, Mike Williamson and Ian Dewar. Group will initially discuss new IT equipment and report back to Board.

Ian Dewar confirmed member email information was being collected at all training events. Mike Williamson raised the possibility of using a mail handling client to distribute email Bulletins direct to members.

Quality Council programme – funding for current programme ends end march 2013. Scheme is currently suspended. It was agreed to suspend activities beyond March 2013 until scheme re-commences. Ian Dewar to speak with QPC officer and inform them of the suspension of activities until new scheme is launched and operational.

Health Check summary by Can Do Communities conducted a reviewed the CAPALC activities. CAPALC is awaiting the report from the session. Report will inform future work of the Board.

4 FUNDING Training – keep sending the training plan out to clerks and chairman plus collect email addresses of as many councillors as possible

Office – move anticipated around May 2013. Review options to be reviewed

QPC – Funding ends March 2013 – Officer support to be suspended until scheme restarts.

Training Grant – this CCC grant will disappear for 2013 -14.

Other – DIY Communities are currently applying for 2 grants to work with parish councils.

5 PARISH CHARTER(S) Update – Hunts charter near point of going out to consultation with parishes.

6 LOCALISM Update – Noted that General Power of Competence gives parishes some very wide ranging powers but it does not give a parish council the power to operate a business in competition with other businesses.

7 Board Meetings Schedule Location, times and dates for 2013 – circulate a Doodle proposing Board meetings every 2 months.

Doodle 3rd and 4th Saturday mornings at 9.30am at Sutton.

AGM and topics to be considered

8 BUSINESS PLAN Meetings schedule and breakdown of topics – Doodle to members

9 ANY OTHER BUSINESS Bulletin to be circulated to all councils

Signed ______Date ______