<p> CAPALC Board Meeting 9.30am Saturday 23rd Feb 2013 at Sutton Parish Council Offices, the Glebe, 4 High St, Sutton, CB6 2RB</p><p>DRAFT MINUTES</p><p>1 Procedural Matters Present: Hazel Williams, Henry Clark, Brian Hayes, Rick Humphries, Michael Williamson, Robin Carter, Malcolm Reece, Ian Dewar</p><p>Apologies: Denis Batty</p><p>Resignations: Graham Rhodes</p><p>Election of Chair and Vice Chair Nominations for Chairman - Hazel Williams was proposed by Henry Clark and seconded by Robin Carter. There being no other nominations Hazel Williams is duly elected as chairman for 2013</p><p>Nominations for Vice Chairman - Henry Clark was proposed by Hazel Williams and seconded by Brian Hayes. There being no other nominations Henry Cark is duly elected as vice chairman for 2013.</p><p>Minutes of the meeting of 1st September 2012 were approved and signed by the chairman. The action list from the previous meeting was updated</p><p>Matters arising not included elsewhere on the agenda (to be covered during Other Business) -None </p><p>2 Reports CEO CEO Activity Report – this was circulated with the agenda CEO confidential report – this was handed out at the meeting</p><p>QPC scheme is suspended until further notice. </p><p>Membership Fees - A review of membership fee structure is to be undertaken by Henry Clark, Malcolm Reece and Ian Dewar.</p><p>HDC and ECDC have committed to the Community Infrastructure Levy and parishes are expected to receive 15% of CIL in line with latest government guidelines. Parishes undertaking a neighbourhood plan are outlined to receive 25% of CIL contributions from developments in their parish..</p><p>Communication from NALC – There is a need more clear (English) documentation from NALC </p><p>2.2 FINANCE Accounts - QPC grant was reduced last year and for the year 2013-14 there is no grant. Premises grant agreed for year 2013-14. Affiliation fees were as planned as was Training income. Other details in Treasures report. Balances better than expected. By agreement of the Board £2k to be earn-marked for new IT equipment. Change of name from CALC to CAPALC at Barclays bank is required to have references current Budget 2013 -14 is in place. CAPALC general grant and QPC grant will both disappear for 2013-14</p><p>2.3 NALC Report from County Representative – NALC has a new chairman, Ken Browse – NALC internal report in process.</p><p>2.4 EEAPTC Update – Chairman is from Essex. Future of EEAPTC still in the balance. Officers still meet regularly.</p><p>2.5 DISTRICT MEETINGS East Cambs District Association – None – Hazel Williams to follow up Fenland District Association – None – Ian Dewar to follow up. Page 1 of 2 Hunts District Association – Chairman has resigned. Ian Dewar to follow up. Parish charter is in process Peterborough District Association – Meetings of PALC could be better attended but does act as a forum for items to take to PCC South Cambs District Association – None A mandate was agreed by Board for CEO to source additional Board and Liaison meeting members.</p><p>3 STAFF and RESOURCES IT & Web – Review of IT and web to be conducted by Henry Clark, Mike Williamson and Ian Dewar. Group will initially discuss new IT equipment and report back to Board.</p><p>Ian Dewar confirmed member email information was being collected at all training events. Mike Williamson raised the possibility of using a mail handling client to distribute email Bulletins direct to members.</p><p>Quality Council programme – funding for current programme ends end march 2013. Scheme is currently suspended. It was agreed to suspend activities beyond March 2013 until scheme re-commences. Ian Dewar to speak with QPC officer and inform them of the suspension of activities until new scheme is launched and operational.</p><p>Health Check summary by Can Do Communities conducted a reviewed the CAPALC activities. CAPALC is awaiting the report from the session. Report will inform future work of the Board. </p><p>4 FUNDING Training – keep sending the training plan out to clerks and chairman plus collect email addresses of as many councillors as possible</p><p>Office – move anticipated around May 2013. Review options to be reviewed</p><p>QPC – Funding ends March 2013 – Officer support to be suspended until scheme restarts.</p><p>Training Grant – this CCC grant will disappear for 2013 -14.</p><p>Other – DIY Communities are currently applying for 2 grants to work with parish councils.</p><p>5 PARISH CHARTER(S) Update – Hunts charter near point of going out to consultation with parishes. </p><p>6 LOCALISM Update – Noted that General Power of Competence gives parishes some very wide ranging powers but it does not give a parish council the power to operate a business in competition with other businesses.</p><p>7 Board Meetings Schedule Location, times and dates for 2013 – circulate a Doodle proposing Board meetings every 2 months. </p><p>Doodle 3rd and 4th Saturday mornings at 9.30am at Sutton.</p><p>AGM and topics to be considered</p><p>8 BUSINESS PLAN Meetings schedule and breakdown of topics – Doodle to members</p><p>9 ANY OTHER BUSINESS Bulletin to be circulated to all councils</p><p>Signed ______Date ______</p><p>Page 2 of 2</p>