HARRISBURG SCHOOL DISTRICT OFFICE OF HUMAN RESOURCES 1601 State Street • Harrisburg, PA 17103-1466 (717) 703-4006  FAX (717) 703-4117 Course Preapproval/Tuition Reimbursement for Professional Staff The tuition reimbursement program allows professional staff to be reimbursed for additional credits beyond a Bachelor’s degree. As per the HEA Collective Bargaining Agreement (Article VIII, Section 18), employees are entitled to tuition reimbursement for up to nine (9) credits per fiscal year (July 1 through June 30), provided the courses are preapproved by the District prior to the start of the course and related to the individual’s job responsibilities. The course start date determines the fiscal year.

As per the HEA Collective Bargaining Agreement (Article VIII, Section 18), the employee must remain employed by the District for a minimum of one (1) year following the completion of the course. Failure to remain for one (1) full year will result in employee’s repayment of the reimbursement.

 Employees shall be reimbursed for earned credit hours on January 15 th, June 15th, or September 15th.

 If the course is preapproved, reimbursement shall be at the actual cost per credit, up to the Pennsylvania State University graduate rate per credit. Employees must fulfill the following requirements and procedures for reimbursement. Failure to provide complete/accurate information and/or appropriate materials in a timely manner will either delay the processing of your tuition reimbursement, or cause you to be ineligible for reimbursement.

Procedures

1. Submit the Course Preapproval/Tuition Reimbursement Form, along with the course description to the HR Department prior to the start date of the class. If the HR Department does not have the form prior to the start of the course, tuition reimbursement will not be approved. a. This form will be reviewed by the HR Department. b. A signed response to the approval request form with approved or denied will be returned to the employee within fifteen (15) work days of the employee’s application for preapproval.

2. Once the approved course is completed, submit to the Human Resources Department two (2) weeks prior to the scheduled reimbursement date: a. An original payment receipt from the college/university identifying the tuition amount. ***Cancelled checks and credit card statements are not acceptable. *** b. An official sealed transcript from the college/university confirming the grade received. A letter grade of “B”, “S” or better, or “P” for passing is required for reimbursement. “An Equal Rights and Opportunity School District” HARRISBURG SCHOOL DISTRICT OFFICE OF HUMAN RESOURCES 1601 State Street • Harrisburg, PA 17103-1466 (717) 703-4006  FAX (717) 703-4117 Course Preapproval/Tuition Reimbursement Form (Professional Staff) (Please complete the top portion of this form in its entirety. Failure to submit complete form will result in the delay or denial of approval.)

NAME: ______POSITION: ______

HOME ADDRESS: ______CITY/ZIP CODE: ______

BUILDING LOCATION: ______HOME #: (____) ______

COURSE NAME (be specific):______(Attach Course Description) COURSE NUMBER (in detail): ______# OF CREDITS: ______

COLLEGE/UNIVERSITY: ______

COURSE STARTS (date): ______COURSE ENDS (date): ______

TUITION COST ONLY: ______FISCAL YEAR OF COURSE: ______

TOTAL CREDITS PREVIOUSLY GRANTED FOR FISCAL YEAR: ______

I acknowledge that I have read and understand the requirements and procedures for course preapproval and tuition reimbursement as set forth in the HEA Collective Bargaining Agreement (Article VIII, Section 18).

______Employee’s Signature Date

***Please see reverse side for requirements and procedures of course preapproval and tuition reimbursement*** “An Equal Rights and Opportunity School District” ------FOR OFFICIAL USE ONLY: COURSE APPROVED: ______PAYMENT DUE: ______

COURSE DENIED FOR PAYMENT: ______SCHOOL YEAR: ______

REASON FOR COURSE DENIAL: ______

DATE RECEIPT RECEIVED: ______DATE TRANSCRIPT RECEIVED: ______

______- ______HUMAN RESOURCES DATE

“An Equal Rights and Opportunity School District”